Conflict_of_Interest_Statement.pdf

This is a Conflict of Interest Statement form required by the School Board of Polk County, Florida for the Commodity Processing Foods solicitation (Bid Number 011-DW-0325). The form requires all proposers to disclose any contractual relationships existing between 2020 and the present with the School Board of Polk County, its predecessors, or any subcontractors included in the response. Proposers must also disclose any existing business or personal relationships between themselves, their principals, affiliates, subcontractors, and the District or any other entity involved in the commodity processing project. The form emphasizes that proposers should provide substantive disclosure rather than merely concluding that no conflict of interest exists, as failure to disclose relevant relationships may result in proposal disqualification, with the District retaining final determination authority regarding conflict of interest findings.

The Conflict of Interest Statement includes a checkbox option for proposers to certify that no relationships as described exist or have existed, and requires the name of the firm or respondent, the authorized representative's signature, and the date of submission. This disclosure requirement is a standard compliance mechanism within the competitive bidding process for the commodity processing foods contract, which involves processing USDA commodity products into approved end products for delivery to the District's central warehouse in Bartow, Florida, with an estimated annual contract value of $1,500,000 and a contract period beginning July 1, 2025, with potential four-year renewal options.