Complete ITB Package.pdf

State of Florida

Department of Transportation

INVITATION TO BID

LIGHT EMITTING DIODE (LED) TYPE “C”

RETROFIT SERVICES

TURNPIKE HEADQUARTERS COMPLEX

FLORIDA’S TURNPIKE (SR 91), MILEPOST 263.0

DOT-ITB-23-8021-AC

FPID: 450122-2-72-01

Department of Transportation

Florida’s Turnpike Enterprise Contractual Services Office

Mile Post 263, Building 5315, Ocoee, FL 34761

INVITATION TO BID REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

VIA E-MAIL TO TP.Purch@dot.state.fl.us

Bid Number: DOT-ITB-23-8021-AC

Title: Light Emitting Diode (LED) Type “C” Retrofit Services – Turnpike Headquarters Complex

Bids Due: Friday, May 5, 2023, at 11:00am (ET)

Potential Bidders should complete and return this Registration Form as soon as possible after downloading.

Complete the information below and e-mail to Amanda Cruz at TP.Purch@dot.state.fl.us.

THE INVITATION TO BID IS SUBJECT TO CHANGE. Notice of changes (“Addenda”), will be posted on the

Florida Vendor Information Portal at: https://vendor.myfloridamarketplace.com under the above-referenced

ITB number.

It is the responsibility of all potential Bidders to monitor the Vendor Information Portal for any changing information prior to submitting a Bid.

Bidder Name:

Address:

City, State, Zip:

Telephone:

Contact Person:

E-Mail Address:

For further information on this process, please e-mail: TP.Purch@dot.state.fl.us mailto:TP.Purch@dot.state.fl.us mailto:TP.Purch@dot.state.fl.us https://vendor.myfloridamarketplace.com/

ITB-1

INVITATION TO BID

Contact for Questions:

Amanda Cruz, Procurement Officer

TP.Purch@dot.state.fl.us

ITB-2

I N T R O D U C T I O N S E C T I O N

1) INVITATION

Pursuant to this Invitation to Bid (“Invitation to Bid” or “ITB”), the State of Florida Department of Transportation, Florida’s Turnpike Enterprise (Department), is soliciting written Bids from qualified Bidders to establish a Contract for the provision of all labor, materials, equipment, and incidentals necessary to provide comprehensive Light Emitting

Diode (LED) lighting retrofit services which includes a turn-key, all-inclusive of removal and disposal of existing lighting and ballasts, and the installation of new LED bulbs and ballasts at the Florida’s Turnpike Headquarters

Complex (Turnpike Headquarters Building 5315, Turnpike Operations Building 5317, Turnpike Florida Highway Patrol

Building 5318, and Turnpike SunWatch Building 5319), a total of four (4) office buildings. The Department intends to contract with the responsive and responsible Bidder who submits the lowest responsive Bid.

It is anticipated that the Department will issue the Notice To Proceed (NTP) within five (5) business days after the

Department’s execution of the Contract. Work shall commence upon the start date identified in the NTP letter, and all work shall be completed by June 30, 2023.

For purposes of this document, the term “Bidder” means a business entity that submits a Bid to this ITB. The term

“Bid” means the total response submitted by a Bidder to this ITB, including all required forms and supporting documentation. The term “Vendor” means the Bidder that is awarded the Contract pursuant to this ITB. The term

“Contract” means the agreement that results from this ITB, if any, between the Department and the Vendor.

2) TIMELINE

The anticipated timeline of events (“Timeline”) for this ITB is provided below. The dates and times within the Timeline are subject to change. Notices of changes (“Addenda”) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this ITB number. It is the Bidder’s responsibility to monitor this site for any changing information prior to submitting a Bid and throughout the procurement process.

ACTION / LOCATION DATE TIME (ET)

MANDATORY PRE-BID CONFERENCE 04-26-2023 11:00 AM

In-person only to be held at the location below:

Florida’s Turnpike Headquarters, M.P. 263

Turkey Lake Service Plaza, Bldg. 5315

Room 2167

MANDATORY SITE VISIT 04-26-2023 Following Mandatory

Pre-Bid Conference

DEADLINE FOR SUBMISSION OF QUESTIONS 05-01-2023 05:00 PM

BIDS DUE 05-05-2023 11:00 AM

Via email to TP.Purch@dot.state.fl.us

Reference “DOT-ITB-23-8021-AC”in the subject line

PUBLIC OPENING (Bids) 05-05-2023 11:30 AM

Florida’s Turnpike Headquarters, M.P. 263

Turkey Lake Service Plaza, Bldg. 5315

Room 2167

POSTING OF INTENDED DECISION 05-09-2023

Via the Florida Vendor Information Portal (VIP)

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3) AGENDA FOR PUBLIC MEETINGS

Agenda – Mandatory Pre-Bid Conference

Starting time: see “Timeline” above.

- Opening remarks of approximately two (2) minutes by Department Procurement Office personnel.

- Public input period to allow a maximum of fifteen (15) minutes total for public input related to the ITB.

- At the conclusion of public input or fifteen (15) minutes, whichever occurs first, the Department will conduct a review of the project requirements.

- Adjourn meeting.

Agenda – Public Opening (Bids)

Starting time: see “Timeline” above.

- Opening remarks of approximately two (2) minutes by Department Procurement Office personnel.

- Public input period to allow a maximum of fifteen (15) minutes total for public input related to the ITB.

- At the conclusion of public input or fifteen (15) minutes, whichever occurs first, the Bids received timely will be opened, with Bidder’s name and prices read aloud.

- Adjourn meeting.

4) SPECIAL ACCOMMODATIONS

Any person with a disability requiring a special accommodation at a public meeting shall contact the Procurement

Officer at least five (5) business days prior to the event. A person who is hearing or speech impaired may contact the

Procurement Officer by using the Florida Relay Services at 1 (800) 955-8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace

BIDDERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S MYFLORIDAMARKETPLACE SYSTEM

(“MFMP”) BY THE TIME AND DATE OF THE PUBLIC OPENING SPECIFIED IN THE TIMELINE OR THEY

MAY BE CONSIDERED NON-RESPONSIVE. All prospective Bidders that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration or call 1-866-352-3776 for assisted registration.

All payment(s) to the Vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction

Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) FLORIDA DEPARTMENT OF FINANCIAL SERVICES (“DFS”) W-9 REQUIREMENT

DFS requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS AND ANSWERS

In accordance with Section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the seventy-two (72) hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the

Procurement Officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a Bid.

Any questions arising from this ITB must be forwarded, in writing, to the Procurement Officer identified below.

Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”), under this ITB number. It is the Bidder’s responsibility to monitor this site for any changing information prior to submitting a Bid and throughout the procurement process.

https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com

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WRITTEN QUESTIONS should be submitted to:

Amanda Cruz, E-mail: TP.Purch@dot.state.fl.us

ALL E-MAILS TO THE PROCUREMENT OFFICER MUST CONTAIN THE ITB NUMBER (DOT-ITB-23-8021-

AC) IN THE SUBJECT LINE.

4) ADDENDA TO THE ITB

The Department reserves the right to make changes to this ITB by issuing Addenda. Any Addenda issued will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search

Advertisements”), under this ITB number. It is the Bidder’s responsibility to monitor this site for any changing information prior to submitting a Bid and throughout the procurement process. The only recognized changes to the ITB are those changes made through written addenda issued by the Department.

5) MINORITY BUSINESS ENTERPRISE (MBE) UTILIZATION

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all Bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this ITB, minority and disadvantaged business enterprises will be afforded the full opportunity to submit

Bids in response to this ITB and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.

The Department encourages small, minority, women, and service-disabled veteran businesses to compete for

Department contracts, both as a Bidder and as a subcontractor. The Department, its vendors, suppliers, and consultants should take all necessary and reasonable steps to ensure that small, minority, women, and service-disabled veteran businesses have the opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment.

To request certification or to locate certified MBEs, call the Office of Supplier Diversity, Department of Management

Services at (850) 487-0915, or access their MBE directory on the Internet at https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd.

6) CONVICTED VENDOR LIST

Pursuant to Section 287.133(2)(a), Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in section 287.017, Florida Statutes, for Category Two (currently $35,000), for a period of thirty-six

(36) months following the date of being placed on the convicted vendor list.

7) DISCRIMINATORY VENDOR LIST

Pursuant to Section 287.134(2)(a), Florida Statutes, an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity;

may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity.

8) ANTITRUST VIOLATOR VENDOR LIST

Pursuant to Section 287.137(2)(a), Florida Statutes, a person or an affiliate who has been placed on the antitrust violator vendor list following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on new leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact new business with a public entity.

mailto:TP.Purch@dot.state.fl.us https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

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9) SCOPE OF SERVICES

Details of the services, information, and items to be furnished by the Vendor are described in Exhibit "A," Scope of

Services (“Scope of Services”), attached hereto and made a part hereof.

10) MANDATORY PRE-BID CONFERENCE & MANDATORY SITE VISIT

A MANDATORY Pre-Bid Conference will be held at the date, time and location in the Timeline. The purpose of this meeting is to provide an open forum for the Department to respond to questions from prospective Bidders regarding the

Scope of Services, ITB requirements, contractual requirements, method of compensation, and other conditions or requirements that may, in any manner, affect the work to be performed.

Attendance at this Pre-Bid Conference is MANDATORY. A Bid submitted by a Bidder will not be considered if the

Bidder failed to attend the Mandatory Pre-Bid Conference.

Mandatory Site Visit will be held immediately following the Mandatory Pre-Bid Conference. (See Timeline)

Attendance at this Site Visit is MANDATORY. A Bid submitted by a Bidder will not be considered if the Bidder failed to attend the Mandatory Site Visit.

11) QUALIFICATIONS

11.1 General

Refer to Form 1 – Certification of Qualifications

11.2 Authorized to Transact Business in the State of Florida

The Bidder must be authorized by the Florida Department of State to transact business in the State of Florida. Such authorization shall be obtained by the Bid due date and time.

For authorization, contact:

Florida Department of State

Tallahassee, Florida 32399

(850) 245-6051

11.3 Licensed to Conduct Services in the State of Florida

If a Bid includes services that require individuals to be licensed by the Florida Department of Business and Professional

Regulation, such licenses shall be obtained by the Bid due date and time.

For licensing, contact:

Florida Department of Business and Professional Regulation

Tallahassee, Florida 32399-0797

(850) 487-1395

12) WARRANTY/SUBSTITUTIONS

When performance of the services requires the supply of commodities, a warranty is required on all items provided against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than ninety (90) calendar days from the date of acceptance by the Department. Delivery of substitute commodities requires prior written approval from the ordering location.

Replacement of all materials found defective within the warranty period shall be made without cost to the Department, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the Vendor.

All items provided during the performance of the Contract found to be poorly manufactured will not be accepted, but returned to the Vendor, at their expense, for replacement. Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable. As it may be impossible for each Department facility to inspect all items upon arrival, a reasonable opportunity must be given to the Department for inspection of the items, and returning those that are defective.

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13) LIABILITY INSURANCE

The Vendor must carry and keep in force throughout the duration of the Contract all insurance policies and coverages described in the Standard Written Agreement, (Attachment “A”). Prior to execution of the Contract, the Vendor must submit to the Procurement Officer certificates evidencing, to the Department’s satisfaction, the required coverages to be in effect. The certificates described in this paragraph must be submitted by the Vendor to the Procurement Officer within ten (10) calendar days of written request by the Procurement Officer.

14) PERFORMANCE BOND

A Performance Bond is not required for this project.

15) METHOD OF COMPENSATION

Refer to Exhibit “B,” Method of Compensation attached hereto and made a part hereof.

16) CONTRACT DOCUMENT

The Department's “Standard Written Agreement,” attached hereto as Attachment "A" (the "Standard Written

Agreement") contains the terms and conditions that will become an integral part of the Contract. In submitting a Bid, the

Bidder agrees to be legally bound by the terms and conditions in the Standard Written Agreement and all exhibits and attachments thereto. Exhibit “A,” Exhibit “B,” and the Bidder's completed Bid Blank (if the Bidder is selected for award of this Contract), will become Exhibits "A," "B," and "C," respectively, to the Standard Written Agreement after

Contract award.

17) PROTEST OF ITB SPECIFICATIONS

Any person who is adversely affected by the contents of this ITB must file the following with the Department of

Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after the posting of the solicitation, (the notice of protest may be faxed to 850-414-5264 or hand delivered to the address above), and

2. A formal written protest and bond in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed to the address above.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under

Chapter 120, Florida Statutes.

18) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any person or entity is considered a violation of Section 274A(e) of the

Immigration and Nationality Act. If the Vendor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the Contract by the Department.

19) SCRUTINIZED COMPANIES LISTS

The Bidder must submit with its Bid a completed Bidder Certification Regarding Scrutinized Companies Form (Form

2).

The Department may terminate the Contract if the Vendor is found to have submitted a false certification under Section

287.135(5), Florida Statutes, been placed on the Scrutinized Companies with Activities in Sudan List, Scrutinized

Companies with Activities in the Iran Petroleum Energy Sector Lists, the Scrutinized Companies that Boycott Israel

List, is engaged in a boycott of Israel, or has engaged in business operations in Cuba or Syria.

20) RESERVATIONS

In addition to any other rights reserved or afforded to the Department under this ITB and under applicable law, the

Department reserves the right to:

a. Cancel this ITB at any time prior to the Department’s execution of the Contract, without incurring any cost obligations or liabilities.

b. Accept or reject any Bid at any time.

c. Terminate evaluation of any Bid at any time.

d. Modify any dates set or projected in this ITB.

e. Waive minor informalities or irregularities in Bids.

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21) RESPONSIVENESS OF BIDS

21.1 Responsiveness of Bids

Bids will not be considered if received by the Department after the Bid due date and time specified in the Timeline (as may be modified by subsequent addenda). Only Bids received by the Department on or before the Bid due date and time will be considered. All Bids must be typed or printed in ink. A responsive Bid is defined in Section 287.012(26), Florida Statutes, as a Bid submitted by a responsive and responsible vendor which conforms in all material respects to the solicitation. Bids found to be non-responsive shall not be considered. Bids may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A Bid may be found to be irregular and non-responsive for reasons that include, but are not limited to, a Bidder’s failure to utilize or fully complete required forms as part of the Bid, the Bid contains required forms that are altered by a Bidder, the Bid submitted is a conditional

Bid, the Bid is incomplete, indefinite, or ambiguous, or the Bid lacks proper and/or dated signatures. The Department reserves the right to make a responsiveness determination at any time.

21.2 Multiple Bids

Bids may be rejected if more than one (1) Bid is received from a Bidder.

21.3 Other Conditions

Other conditions which may cause rejection of a Bid include, but are not limited to, evidence of collusion among

Bidders, obvious lack of experience or expertise to perform the required work, failure to perform or meet financial obligations on previous contracts, or in the event an individual, firm, partnership, or corporation is on the General

Services Administration Excluded Parties List. A Bidder whose Bid, past performance, or experience do not reflect the capability, integrity, or reliability to fully and in good faith perform the requirements of the Contract may be deemed non-responsible. The Department reserves the right to determine which Bids meet the requirements of this ITB, and which Bidders are responsive and responsible.

22) BID BLANK

The Bidder must complete and submit Exhibit "C," Bid Blank ("Bid Blank"), in accordance with the instructions contained therein and in this ITB. Failure by a Bidder to complete and submit its Bid Blank as required herein will result in the Bidder being deemed non-responsive. The Bidder's completed Bid Blank will become part of the Contract if the

Bidder is selected for award of the Contract.

23) COPYRIGHTED MATERIAL

All materials provided as part of the Bid shall be a matter of public record regardless of copyright status. By submitting a Bid in response to this ITB, the Bidder authorizes the Department to publish, copy, and reproduce, for the

Department’s internal use and for purposes of fulfilling its obligations under Chapter 119, Florida Statutes, any and all materials provided as part of the Bid for which the Bidder holds or purports to hold a copyright.

24) CONFIDENTIAL INFORMATION

In addition to the public records requirements of Section 19 of PUR 1001, if the Bidder considers any portion of its Bid to contain confidential material exempt from public inspection or disclosure under Chapter 119, Florida Statutes, or other applicable state or federal law (collectively, the “Public Records Law”), then the Bidder must, simultaneously with the un-redacted Bid, provide the Department with a separate redacted Bid (“Redacted Copy”).

If submitting a Redacted Copy, the Bidder must include the ITB number and the name of the Bidder on the cover of the

Redacted Copy, and clearly title it “Redacted Copy.” In addition, the Bidder must submit an index (the “Redacted Copy

Index”) listing the confidential portions of its Bid, along with a description identifying the basis under which the Bidder claims such exemption(s) from the Public Records Law (including the specific statutory citation(s) for each exemption claimed). Any claim of confidentiality on materials the Bidder asserts to be exempt from public inspection or disclosure placed elsewhere in the Bid and not redacted or included in the Redacted Copy Index will be considered waived by the

Bidder upon submission of its Bid.

Only those portions of the Bid that the Bidder claims are confidential or exempt from Public Records Law should be redacted in the Redacted Copy. A Bid should not be redacted in its entirety. A page or paragraph should not be redacted in its entirety unless the entire page or paragraph consists wholly of information that is confidential or exempt from public inspection or disclosure under the Public Records Law. The Redacted Copy will be used to fulfill public records and other disclosure requests or requirements.

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If the Department receives a public records request for materials the Bidder has identified as confidential, the

Department will provide the Bidder’s Redacted Copy to the requestor. If a requestor asserts a right to the portions of material identified by the Bidder as confidential, the Department will notify the Bidder that such an assertion has been made. It is the Bidder’s responsibility to take appropriate legal action to protect the records in question from disclosure under the Public Records Law or other legal authority. If the Department becomes subject to a demand for discovery or disclosure of materials the Bidder claims are confidential in a legal proceeding, the Department will notify the Bidder of the demand, and it will be the Bidder’s responsibility to take appropriate legal action to defend its claims of confidentiality. If the Bidder fails to take appropriate and timely action to defend its claims of confidentiality, the

Department may release the materials that are responsive to the demand, without redaction, to the requestor.

The Department is not obligated to agree with the Bidder’s claim(s) of confidentiality, and by submitting a Bid, the

Bidder agrees to indemnify, protect, defend, and hold harmless the Department from any and all claims, liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees, arising from or relating to the

Bidder’s determination that the redacted portions of its Bidder are confidential or otherwise protected from public inspection or disclosure. If the Bidder fails to submit a Redacted Copy of its Bid and the Redacted Copy Index as required herein, then the Department is authorized to release the entire unredacted Bid submitted to the Department in response to a public records request or other demand for disclosure without further inquiry of the Bidder.

25) COSTS INCURRED IN RESPONDING

This ITB does not commit the Department to award the Contract or to proceed with the procurement described herein.

The Department and the State assume no obligations, responsibilities, or liabilities, fiscal or otherwise, to reimburse any costs incurred or alleged to have been incurred by a Bidder responding to this ITB or by any other party considering the submission of a Bid to this ITB.

26) SUBMISSION OF BIDS

The Bidder must submit its Bid electronically by e-mail to TP.Purch@dot.state.fl.us and shall adhere to the requirements listed below. A confirmation notice will be sent to each Bidder when their Bid is received. Do not copy anyone on your submittal e-mail.

a) The subject line of the e-mail must show: The ITB number - Bidder’s name

b) Bids shall be submitted in portable document format (PDF) and have a size limit of 20MB. E-mail shall contain one file attachment (The Bid Package) marked as the following: The ITB number – Bidder’s name - Bid

Package. If the Bid Package exceeds 20 MB, the Bidder shall split their Bid Package into separate PDF files.

Bid Package files shall be marked as The ITB Number – Bidder’s name - Bid package - file 1 of…, 2 of… etc.

c) The body of the email shall not contain any information.

27) MODIFICATIONS AND WITHDRAWAL OF BID

The Bidder may modify or withdraw its Bid at any time prior to the Bid due date specified in the Timeline by submitting a written request to the Procurement Officer.

28) BID OPENING

Bids will be opened by the Department at the date, time, and location in the Timeline, with Bidder’s name and prices read aloud.

29) AWARD

The Department intends to award the Contract to the responsive and responsible Bidder who submits the lowest responsive Bid. The Department’s intended decision will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ on the date specified in the Timeline (as may be modified by any subsequent

Addenda).

If two (2) or more Bidders submit the lowest responsive Bid (“Equal Bidders”), then the Department will, using the information submitted by the Equal Bidders in Form 3 (Award Preferences Form), award the Contract to one (1) of the

Equal Bidders in accordance with the applicable statutory award preference criteria described in Chapters 287 and 295, Florida Statutes. A Bidder who fails to submit a completed Form 3 with its Bid will be considered to have no award preference.

In the event that the application of the above referenced preferences does not resolve the identical Bids, the Department shall determine the decision by means of random drawing.

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30) POSTING OF INTENDED DECISION

The Department’s intended decision will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ on the date in the Timeline, and will remain posted for a period of seventy-two (72) hours. Any Bidder who is adversely affected by the Department's recommended award or intended decision must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General

Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after posting of the intended decision, (the notice of protest may be faxed to 850-414-5264 or hand delivered to the address above), and

2. A formal written protest and protest bond in compliance with Section 120.57(3), Florida Statutes, within ten

(10) days of the date on which the written notice of protest is filed to the address above. At the time of filing the formal written protest, a bond (a cashier’s check or money order may be accepted) payable to the

Department must also be submitted in an amount equal to one percent (1%) of the estimated contract amount based on the contract price submitted by the protestor.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under

Chapter 120, Florida Statutes.

31) ATTACHED EXHIBITS, FORMS AND ATTACHMENTS

31.1 – Exhibits

Exhibit “A,” Scope of Services

Exhibit “B,” Method of Compensation

Exhibit “C,” Bid Blank

31.2 – Forms

Form 1 – Certification of Qualifications*

Form 2 – Certification Regarding Scrutinized Companies Lists*

Form 3 - Award Preferences Form*

Form 4 – Exempt Documents Form *

Form 5 – E-Verify*

Form 6 – Certification of Disbursements of Previous Payments

Form 7 – Certificate of Contract Completion

*Indicates a Form that must be completed and submitted by the Bidder with its Bid.

31.3 – Attachments

Attachment “A,” Standard Written Agreement

Attachment “B,” General Contract Conditions (PUR 1000)

Attachment “C,” General Instructions to Respondents (PUR 1001)

Attachment “D,” Building Plans

32) GENERAL CONTRACT CONDITIONS (PUR 1000)

The State of Florida’s General Contract Conditions are outlined in form PUR 1000, which is a document included in

Attachment “B” and incorporated by reference into this ITB.

The following paragraphs within PUR 1000 do not apply to this ITB:

Paragraph 31, Dispute Resolution - PUR 1000

Paragraph 40, PRIDE – PUR 1000, when federal funds are utilized.

33) GENERAL INSTRUCTIONS TO RESPONDENTS (PUR 1001)

The State of Florida’s General Instructions to Respondents are outlined in form PUR 1001, which is a document included in Attachment “C” and incorporated by reference into this ITB.

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The following paragraphs within the PUR 1001 do not apply to this ITB:

Paragraph 3, Electronic Submission – PUR 1001

Paragraph 4, Terms and Conditions – PUR 1001

Paragraph 5, Questions – PUR 1001

34) ORDER OF PRECEDENCE OF THIS ITB

All Bids are subject to the terms and conditions of this ITB, which, in case of conflict, shall have the following order of precedence listed:

Addenda to ITB, in reverse order of issuance

ITB

Exhibit “A,” Scope of Services

Exhibit “B,” Method of Compensation

Exhibit “C,” Bid Blank

Attachment “A,” Standard Written Agreement

Attachment “B,” PUR 1000

Attachment “C,” PUR 1001

35) ESTIMATED QUANTITIES

The Department anticipates purchasing the estimated quantities shown on Pay Items 5 and 6 of the Exhibit “C,” Bid

Blank. The estimated quantities are given only as a guideline for preparing a Bid and should not be construed as representing the actual quantities to be authorized under this Contract. The Vendor shall supply the actual quantities authorized regardless of whether the total of such quantities is more or less than anticipated, and the unit rate shall remain unchanged. The Bid and the resulting Contract will be subject to annual appropriated funding.

FORMS

State of Florida Department of Transportation, Form 1

Florida’s Turnpike Enterprise DOT-ITB-23-8021-AC

Form 1

CERTIFICATION OF QUALIFICATIONS

I, _______________________________________, as _______________________________________, of (Name) (Title)

________________________________________________________________ (“Bidder”), hereby certify (Name of Bidder) on behalf of the Bidder, that:

1. The Bidder is currently authorized by the Florida Department of State to transact business in the State of Florida.

2. The Bidder has at least five (5) years of experience in providing services similar in size and scope to the services described in the ITB.

3. The Bidder: (select one)

____ holds a valid, current, and active license issued by the Florida Department of Business and

Professional Regulation as a certified electrical contractor in accordance with Chapter 489, Florida

Statutes and is authorized under applicable state and local law to contract and perform the services described in the ITB.

____ holds a valid, current, and active license issued by the Florida Department of Business and

Professional Regulation as a registered electrical contractor in accordance with Chapter 489, Florida

Statutes and is authorized under applicable state and local law to contract and perform the services described in the ITB.

By signing below, the undersigned certifies the following: (1) that the responses provided above are true, accurate, and complete, and (2) that the undersigned is authorized to execute this form on behalf of, and to bind, the Bidder on whose behalf the undersigned executes this form.

Signature of Authorized Representative:

Printed Name:

Title: ________________________________________________________________________________

Date:

State of Florida Department of Transportation, Florida’s Turnpike Enterprise DOT-ITB-23-8021-AC

FPID: 450122-2-72-01

Form 2

Bidder Certification Regarding

Scrutinized Companies

Form 2

BIDDER CERTIFICATION

REGARDING SCRUTINIZED COMPANIES

Bidder Name:

Bidder FEIN:

Bidder Mailing Address:

City: State: _____________________________ Zip: _____ ________

Phone Number:

Email Address:

Section 287.135, Florida Statutes, prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company is on the Scrutinized Companies that

Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel.

Section 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of $1,000,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company is on the Scrutinized

Companies with Activities in Sudan List, or the Scrutinized Companies with Activities in the Iran Petroleum

Energy Sector List, created pursuant to Section 215.473, Florida Statutes; or is engaged in business operations in Cuba or Syria.

By signing below, the undersigned certifies the following: (1) that the Bidder is not listed on the Scrutinized

Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum

Sector List, and that the Bidder is not engaged in business operations in Cuba or Syria; (2) that the Bidder is not listed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel; (3) that the undersigned is authorized to execute this certification on behalf of, and to bind, the Bidder on whose behalf the undersigned executes this certification; and (4) that the undersigned understands that, pursuant to Section

287.135, Florida Statutes, the submission of a false certification may subject the Bidder to civil penalties, attorney’s fees, and/or costs.

Signature of Authorized Representative:

Printed Name:

Title:

Form 3 Award Preferences Form

Form 3

AWARD PREFERENCES FORM

The Bidder’s responses on this form will only be used in the event multiple Bidders submit the lowest

Bid. If the Department discovers that any information on this form is false after the award to the Bid is made, the Department reserves the right to terminate the Contract and hold the Bidder liable for costs associated with re-procurement.

I, ___________________________________________, as __________________________________________, of (Name) (Title)

_____________________________________________________ (“Bidder”), hereby certify that the Bidder:

(Bidder’s Name)

(Select all that apply by checking the applicable boxes below)

Is a certified veteran business enterprise as provided in Section 295.187(4), Florida Statutes.

Has implemented a drug-free workplace program in accordance with Section 287.087, Florida

Statutes.

Is a certified minority business enterprise as defined in Section 288.703, Florida Statutes.

By signing below, the undersigned certifies the following: (1) that the responses provided above are true, accurate, and complete, and (2) that the undersigned is authorized to execute this form on behalf of, and to bind, the Bidder on whose behalf the undersigned executes this form.

Signature of Authorized Representative:

Printed Name:

Title: ______________________________________________________________________________________

Exempt Documents being requested or received are included in those exempt from public disclosure as provided by Sections 119.071(3)(b) and 119.071(3)(e), Florida Statutes (Attached). Security System Plans being requested are confidential and exempt as provided by Section 119.071(3) (a), Florida Statutes (Attached). The Exempt Documents relate to work being performed for or required by the Florida Department of Transportation, or work related to the Department's structures. The following information is being provided as a record of this request or receipt, and distribution of the Exempt Documents or Security System Plans.

Completion of this form and a signature is required before information will be released (* Indicates Required to Obtain Security System Plans):

A. Entity Requesting/Receiving Documents: (Check All That Apply and Provide Full Name of Entity.)

State Agency*:

Federal Agency*:

Governmental:

Architect:

Engineer:

Contractor:

Other:

B. Entity Name: ___________________________________________________________________________

Address:

Phone:

C. Exempt Documents / Security Systems Plans requested or provided: (Be specific on what is requested or to be provided, and include description, project numbers, FIN, contract numbers, etc.)

D. Reason for Request/Intended Use:

E. RECIPIENT CERTIFICATION: I, personally, and/or as representative of the above entity, fully understand (check the applicable certification block) the exempt nature of the Exempt Documents I am receiving and agree to maintain the exempt status of this information in accordance with Florida law.

the confidential and exempt nature of the Security System Plans I am receiving and agree to maintain the confidential and exempt status of these Security System Plans in accordance with Florida law.

F. Name of person receiving Exempt Documents / Security Plans: (Printed):

Signature: Date:

Email:

G. Driver license or photo identification number of recipient:

(Recipient must provide verification of employment with the above entity and verify identity with photo ID)

H. FDOT Employee or Other Individual Providing Exempt Documents or Security Plans:

FDOT Office: Employee Name:

Other Individual Name:

Name and Office Address of Employer:

I. Exempt Documents / Security Systems Plans provided if different than requested: (Be specific on what is provided, and include description, project numbers, FIN, contract numbers, etc.)

J. Signature of Person Authorizing Distribution: Date:

Provider’s Signature (if different than person authorizing distribution):

K. Method of delivery: Pick-up by requestor other (specify other method of delivery)

Date Provided:

Form No. 4

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

EXEMPT DOCUMENTS / SECURITY SYSTEM PLAN

DISTRIBUTION FORM

DOT-ITB-23-8021-AC

FPID: 450122-2-72-01

Form No. 4 Page 1 tp850as Highlight

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

EXEMPT DOCUMENTS / SECURITY SYSTEM PLAN

DISTRIBUTION FORM

050-020-26

STATE HIGHWAY ENGINEER

02/13

EXEMPT DOCUMENTS:

Section 119.071(3)(b), Florida Statutes, provides:

Building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, which depict the internal layout and structural elements of a building, arena, stadium, water treatment facility, or other structure owned or operated by an agency are exempt from s. 119.07(1) and s.24(a), Art. I of the State Constitution. This exemption applies to building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, which depict the internal layout and structural elements of a building, arena, stadium, water treatment facility, or other structure owned or operated by an agency before, on, or after the effective date of this act. Information made exempt by this paragraph may be disclosed to another governmental entity if disclosure is necessary for the receiving entity to perform its duties and responsibilities; to a licensed architect, engineer, or contractor who is performing work on or related to the building, arena, stadium, water treatment facility, or other structure owned or operated by an agency; or upon a showing of good cause before a court of competent jurisdiction. The entities or persons receiving such information shall maintain the exempt status of the information.

Section 119.071(3)(e), Florida Statutes, provides:

Building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, which depict the structural elements of 911, E911, or public safety radio communication system infrastructure, including towers, antennae, equipment or facilities used to provide 911, E911, or public safety radio communication services, or other 911, E911, or public safety radio communication structures or facilities owned and operated by an agency are exempt from s.

119.07(1) and s. 24(a), Art. I of the State Constitution. Geographical maps indicating the actual or proposed locations of 911, E911, or public safety radio communication system infrastructure, including towers, antennae, equipment or facilities used to provide 911, E911, or public safety radio services, or other 911, E911, or public safety radio communication structures or facilities owned and operated by an agency are exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution. This exemption applies to building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, which depict the structural elements of 911, E911, or public safety radio communication system infrastructure or other 911, E911, or public safety radio communication structures or facilities owned and operated by an agency, and geographical maps indicating actual or proposed locations of 911, E911, or public safety radio communication system infrastructure or other 911, E911, or public safety radio communication structures or facilities owned and operated by an agency, before, on, or after the effective date of this act. Information made exempt by this paragraph may be disclosed to another governmental entity if disclosure is necessary for the receiving entity to perform its duties and responsibilities; to a licensed architect, engineer, or contractor who is performing work on or related to the 911, E911, or public safety radio communication system infrastructure, including towers, antennae, equipment or facilities used to provide 911, E911, or public safety radio communication services, or other 911, E911, or public safety radio communication structures or facilities owned and operated by an agency; or upon a showing of good cause before a court of competent jurisdiction. The entities or persons receiving such information must maintain the exempt status of the information. For purposes of this paragraph, the term “public safety radio” is defined as the means of communication between and among 911 public safety answering points, dispatchers, and first responder agencies using those portions of the radio frequency spectrum designated by the Federal Communications Commission under 47 C.F.R. part 90 for public safety purposes.

SECURITY SYSTEM PLAN - Section 119.071(3)(a), Florida Statutes, provides:

As used in this paragraph, the term “security system plan” includes all Records, information, photographs, audio and visual presentations, schematic diagrams, surveys, recommendations, or consultations or portions thereof relating directly to the physical security of the facility or revealing security systems; Threat assessments conducted by any agency or any private entity; Threat response plans; Emergency evacuation plans; Sheltering arrangements; or Manuals for security personnel, emergency equipment, or security training. A security system plan or portion thereof for: Any property owned by or leased to the state or any of its political subdivisions; or Any privately owned or leased property held by an agency is confidential and exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution. This exemption is remedial in nature and it is the intent of the Legislature that this exemption apply to security system plans held by an agency before, on, or after the effective date of this paragraph. Information made confidential and exempt by this paragraph may be disclosed by the custodian of public records to The property owner or leaseholder; or Another state or federal agency to prevent, detect, guard against, respond to, investigate, or manage the consequences of any attempted or actual act of terrorism, or to prosecute those persons who are responsible for such attempts or acts.

DOT-ITB-23-8021-AC

Form No. 4 Page 2

E-VERIFY

Form 5

I, _______________________________________, as _______________________________________, of (Name) (Title)

___________________________________________________________ (“Bidder”), hereby certify that (Bidder’s Name) the Bidder is registered with and uses the U.S. Department of Homeland Security’s E-Verify system to verify the work authorization status of all newly hired employees, and that the Bidder is in compliance with

Section 448.095, Florida Statutes. The Bidder further certifies that, if awarded the Contract, it shall comply with Section 448.095, Florida Statutes, throughout the duration of the Contract.

By signing below, the undersigned certifies the following: (1) that the responses provided above are true, accurate, and complete, and (2) that the undersigned is authorized to execute this form on behalf of, and to bind, the Bidder on whose behalf the undersigned executes this form.

Signature of Authorized Representative: _________________________________________________

Printed Name: ______________________________________________________________________

Title: _____________________________________________________________________________

Date: _____________________________________________________________________________

Form 6

FORM 6

CERTIFICATION

DISBURSEMENT OF PREVIOUS PAYMENTS

Date: , 20

Contract No.:

Financial Project No(s):

Contract For:

To release payment for all work performed in the month of, , 20

(State) (Zip)

As an authorized representative of the Vendor for the above referenced Contract, I hereby certify that all sub-vendors, laborers, and material suppliers having an interest in this Contract have received their pro rata share of all previous payments made by the Department for all work completed and materials and equipment furnished in the previous period.

By signing below, I certify that I am authorized to execute this form on behalf of the Vendor.

(Name of Vendor) (Signature)

(Address) (Print/Type Name)

(City) (Title)

CERTIFICATION MUST BE ATTACHED TO INVOICE

Form 7

FORM 7

CERTIFICATE OF CONTRACT COMPLETION

Contract Number FPI No.:

Project Description

Vendor

Contract Date Total Amount $

VENDOR’S AFFIDAVIT

I solemnly swear and affirm: That the work under the above named Contract and all Amendments and Supplements thereto have been completed in accordance with the requirements of said Contract; that all costs incurred for equipment, materials, labor, and services against the project have been paid; that no liens have been attached against the project; that no suits are pending by reason of work on the project under the Contract; that all Worker's Compensation claims are covered by Worker's Compensation insurance as required by law; that all public liability claims are adequately covered by insurance, and that the Owner shall save, protect, defend, indemnify, and hold the Department harmless from and against any and all claims which arise as a direct or indirect result of any transaction, event or occurrence related to performance of the work contemplated under said contract.

(Signature), Owner, President, Vice President or other Designated Officer (Corp. Resolution*) (Title)

(Corporate Seal)

STATE OF

COUNTY OF

The foregoing affidavit was acknowledged before…