Commodity_and_Service_Solicitation_Request_Form_Seville_Gym.docx
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- Solicitation number
- 26-B-07IF
- Issued by
- Volusia County, Florida
About this file
This is a Commodity and Service Solicitation Request Form submitted by Volusia County Community Services/Community Assistance Department for the Seville Village Improvement Association Historic Gym HVAC Design-Build project. The project involves designing and installing a new HVAC system in a historic gymnasium located at 1591 US Highway 17, Seville, Florida, specifically requiring ten 3-ton ductless mini-split heat pump units with a total cooling load of 357,724.75 BTU/hr and heating load of 208,861 BTU/hr. A pre-bid meeting is scheduled for October 21, 2025, at 10:00 am at the project site. Bids are due by November 13, 2025, at 3:00 pm through the County's eProcurement Portal. The project must be substantially completed within 150 days and fully completed within 180 days, with an award date target of July 31, 2026, to meet grant requirements. The solicitation type is Invitation to Bid (ITB), and no bid or performance bonds are required under CDBG-CV provisions, though the County is open to requiring them.
The estimated project value is $150,000, funded entirely through the Community Development Block Grant - Cares Act (CDBG-CV). As a federally assisted project, the contract is subject to Davis-Bacon Act prevailing wage rates, Copeland Act provisions requiring weekly certified payroll reports, and Section 3 compliance mandating that 25% of total labor hours be performed by Section 3 workers and 5% by Targeted Section 3 workers. Contractors must comply with Minority and Women-Owned Business Enterprise (M/WBE) reporting requirements and federal labor standards. The awarded contractor is responsible for obtaining all necessary building permits, conducting required inspections, and providing documentation of Section 3 Business Concern status and workforce composition. A performance bond for 100% of the contract price and a payment bond are required to ensure compensation for labor and material suppliers.
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Text version
SOLICITATION REQUEST FORM
For Commodities and Professional Services
Request date:
Project Title: Seville Village Improvement Association Historic Gym HVAC Design-Build
Estimated Dollar Value of Project: $150,000
Requesting Dept./Div: Community Services/Community Assistance Dept./Div. Contact Person: Eva Colee Contact Phone: 386-736-5955 ext. 15593
Advertising Account No.: 772-630-0443-4910
(for payment of required legal advertisement)
This Project is included in our department’s Approved Capital Outlay OR Approved Capital Improvement
Time span of project: Award date - 7/31/2026. Project must be completed by July 31, 2026 for grant requirements.
Type of Solicitation: (Select One) Invitation to Bid (ITB)
Request for Statement of Qualification (RSQ)
CCNA
Non-CCNA
Request for Proposal (RFP) Product / Services Requested: Historic Gym HVAC Design-Build
Is a pre-bid meeting required: Yes
Please list the pre-bid address and location: 1591 US Highway 17, Seville, Florida
Requested release date for solicitation: As soon as possible.
Requested Council Date: As soon as possible.
Bid/Proposal Bond required? No, not under CDBG-CV requirements, but open if you think it's best.
Performance & Payment Bond required? Same as above.
Grant Money involved? Yes If Yes, state what the source of the funding is (FDOT, FAA, FEMA, ARPA, ETC. Community Development Block Grant - CARES Act (CDBG-CV).
· *NOTE: Please attach the grant document as an exhibit to the intake form for review by risk management for insurance requirements.
· Please attach any documents the bidders are required to sign to the intake form.
PROPOSED COMMITTEE MEMBERS - Needed for RFP and RSQ projects only (name, department, phone, ext.#):
Technical Committee: Suggestions for minimum of 3 TEAC (Technical Evaluation Advisory Committee) members, if required:
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Evaluation Committee: NOTE: Services estimated at one million dollars and above or “high profile” may require committee members at the Department Director level:
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****UPLOAD COMPLETED FORM WHEN CREATING NEW INTAKE IN OPENGOV****
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