Commissioning _Life-Safety Review and Constructability for the Renovate Annex and Relocate Mammography at the Cleveland VA Medical Center _ SOW.pdf

Project Name: Renovate Annex and Relocate 3D Mammography – Cx, Life-Safety and Constructability Review

Services

Project Number: 541-26-101 Page 1 of 10

STATEMENT OF WORK (SOW) FOR COMMISSIONING, LIFE-SAFETY AND

CONSTRUCTABILITY REVIEW

RENOVATE ANNEX AND RELOCATE 3D MAMMOGRAPHY

541-26-101

03-24-2026

TABLE OF CONTENTS

SECTION TITLE

1.0 COMMISSIONING

2.0 LIFE-SAFETY REVIEW

3.0 CONSTRUCTABILITY REVIEW

1.0 COMMISSIONING

A. GENERAL INTENT

a. The Veterans Affairs Northeast Ohio Healthcare System (VANEOHS) (herein referred to as “the VA”) intends to procure professional and technical services for commissioning work (herein referred to as “Cx”). The Consultant (herein referred to as the

“Commissioning Agent” or “CxA”) shall provide services in accordance with this scope of work (SOW).

B. STATEMENT OF WORK

a. The CxA shall serve as an objective, independent third-party advocate for the

Government on the project with internal and external stakeholders, and with other VA consultants and contractors.

b. Cx work for this project includes site visits, review of design drawings and specifications, preparation of plans, schedules, specifications, minutes, logs, reports and checklists, review of shop drawings, verification of proper system operation, training of maintenance and operations staff, verification of energy saving and tracking of warranty issues in order to commission the subject VA project.

c. The Architecture/Engineering (A/E) Design SOW contains the specific details on the project, its scope, and goals. It is attached as an appendix to this Cx SOW for CxA reference. Future modifications to the design SOW will be shared with the CxA for awareness and use during work on this contract.

d. The Cx Agent shall provide commissioning services for the following phases of the project:

i Design Phase ii Bid and Pre-Construction Phase iii Construction Phase iv Acceptance and Testing Phase v Warranty Phase

e. Cx Agent requirements for each phase are detailed in the VA Whole Building

Commissioning Process Manual. Cx work during the Design Phase shall coincide with

Project Name: Renovate Annex and Relocate 3D Mammography – Cx, Life-Safety and Constructability Review

Project Number: 541-26-101 Page 2 of 10 the A/E design SOW’s project schedule phases. The following project systems shall be commissioned.

i HVAC

• Direct Digital Control System

• HVAC Air Handling Systems

• HVAC Terminal Unit Systems ii Electrical

• Electrical System Protective Device Study

• Low-Voltage Distribution System

• Lighting & Lighting Control Systems

f. The above paragraphs constitute the basic outline of the work to be accomplished and in no way comprise all the details for this contract. The CxA shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the commissioning requirements of the project. The CxA shall further provide meeting minutes for all commissioning meetings held under this contract.

C. TECHNICAL PERFORMANCE CRITERIA

a. The primary criteria for CxA on this contract shall be the most current version of:

i Cx Whole Building Commissioning Process Manual ii This manual is hosted on the VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp. The TIL is managed by the VA Office of Construction and Facility Management and is the master repository for all VA numbered standards for construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property to include commissioning work. All design and commissioning documents shall be developed in accordance with the VA TIL, including (but not limited

to) the following listed VA references (most recent version/edition):

PG-18-1 Master Construction Specifications [Including but not limited to: 01 91 00

General Commissioning Requirements, 07 08 00 Facility Exterior Closure

Commissioning, 21 08 00 Commissioning of Fire Suppression Systems, 22

08 00 Commissioning of Plumbing Systems, 23 08 00 Commissioning of

HVAC Systems, 26 08 00 Commissioning of Electrical Systems, 27 08 00

Commissioning of Communications Systems, 28 08 00 Commissioning of

Electronic Safety and Security Systems, and 33 08 00 Commissioning of Site

Utility Systems]

PG-18-3 Design and Construction Procedures [Including but not limited to: Codes, Standards, and Executive Orders]

PG-18-4 Standard Details and CAD Standards

PG-18-5 Equipment Guide List

H-18-8 Seismic Design Handbook

PG-18-9 Space Planning Criteria

Project Name: Renovate Annex and Relocate 3D Mammography – Cx, Life-Safety and Constructability Review

Project Number: 541-26-101 Page 3 of 10

PG-18-10 Design Manuals (by discipline)

PG-18-12 Design Guides (graphical, by function)

PG-18-13 Topic Specific Standards and Criteria

PG-18-14 Room Finishes, Door, and Hardware Schedules

PG-18-15 Minimum Requirements for A/E Submissions

PG-18-17 Environmental Compliance

H-7545 VA Cultural Resource Management Procedures

ALERTS VA Standards and Design Alerts iii Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the CxA shall bring this to the attention of the

Government. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department wide.

D. POLICY CRITERIA

a. Federal laws and executive orders, as well as VA and Veterans Health Administration

(VHA) policies in the form of plans, directives, handbooks, operational memos, notices and manuals mandate requirements for the design, construction, operations, energy efficiency and sustainability of Government capital assets that are commissioned.

b. Federal laws and executive orders impacting Government capital assets are numerous and subject to periodic change. If a new or changed Federal policy imposes new requirements or changes existing policies (Federal, VA or VHA), they will be referenced in the contract SOW as a mandatory criteria to follow.

c. VA and VHA policies are available at https://www.my.sites.va.gov/policy, https://www.va.gov/vapubs/ and https://vaww.va.gov/vhapublications/ (Note: the last link is an internal VA websites that is not available to the public). The most current revision of a document shall be used and may be annotated by a “(#)” added to the document number. Additional changes to policies may be in a separate publication with the same document number annotated by “/#”. These include, but are not limited to:

i VA Directive 0056 VA Sustainable Buildings Program ii VA Directive 0055 VA Energy and Water Management Program iii VA Directive 0057 VA Environmental Management Program iv VA Directive 0065 Climate Change Adaptation and Resilience Planning v VA Handbook 0730/4 Security and Law Enforcement vi VHA Directive 1061 Prevention of Health Care-Associated Legionella

Disease and Scald Injury from Water Systems vii VHA Directive 7712 Fire Protection Code Reviews of Delegated

Construction Projects viii VHA Directive 7515 Medical Gas and Vacuum Systems ix VHA Directive 1028 Facility Electrical Power Systems x VHA Directive 1810 Boiler and Boiler Plant Operations xi VHA Directive 1811 VHA Healthcare Engineering Program Requirements xii VHA Directive 7704 Emergency Eyewash and Shower Program xiii VHA Directive 7707 VHA Green Environmental Management System and

Governing Environmental Policy

Project Name: Renovate Annex and Relocate 3D Mammography – Cx, Life-Safety and Constructability Review

Project Number: 541-26-101 Page 4 of 10

d. Where conflicts exist between VA/VHA policy or other Federal requirements, the CxA shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department wide

E. COLLABORATION REQUIREMENTS

a. The CxA, in addition to the members of VANEOHS integrated project team, shall collaborate as needed with VHA Office of Healthcare Environment and Facilities

Programs (HEFP) staff, Veterans Integrated Service Network (VISN) Capital Assets

Management staff and any VA or VHA program office that by policy has review and oversight responsibilities for certain types of capital projects (i.e., sterile processing spaces, operating rooms, radiology departments, sterile compounding pharmacies, etc.). Design review comments from these entities that impact the commissioning plan, shall be incorporated into the plan. Any Cx deliverables shall be coordinated with the project’s A/E design submittals to ensure compliance with all project Cx requirements is met. The Cx Agent shall additionally coordinate with the A/E‘s tasks during construction of the project.

F. DELIVERABLE REQUIREMENTS

a. Cx deliverables for the project are listed under each phase in the VA Whole Building

Commissioning Process Manual with specifics on content, format, and other requirements. A summary of the required deliverables is listed below along with the schedule of values for the contract.

i Design Phase Commissioning

• Update issue logs for each A/E design phase review

• Updated commissioning plans for each A/E design phase review

• Updated commissioning duration schedule for each A/E design phase review

• Updated commissioning specifications for each A/E design phase review

• Updated specification coordination matrix for each A/E design phase review

The contract is 40% billable upon acceptance of the design Final Bid

Documents.

ii Bid and Pre-Construction Phase

• Responses to any submitted Requests For Information (RFIs)

• Meeting notes and minutes

The contract is 45% billable upon acceptance of the of the pre-construction meeting minutes.

iii Construction Phase

• Updated commissioning plans

• Updated commissioning duration schedule

• Shop drawing commissioning review list

• Shop drawing commissioning review comments

• Site observation reports

• Updated issue logs

• Pre-Functional Checklists (PFCs)

• Systems Functional Performance Test procedures (FPTs)

• Test And Balance (TAB) agenda review comments

Project Name: Renovate Annex and Relocate 3D Mammography – Cx, Life-Safety and Constructability Review

Project Number: 541-26-101 Page 5 of 10

• TAB agenda meeting minutes

• Field observation reports of TAB inspections

• Summary report of TAB verification readings

The contract is 85% billable upon acceptance of the summary report of

TAB verification readings.

iv Acceptance and Testing Phase

• Executed FPTs and support documentation

• Long term trend data and analysis

• Project systems manual

• Compiled training plan

• Individual training agendas

• Training attendance sign-in sheets

• Systems training presentation (electronic)

• Final commissioning report

The contract is 95% billable upon acceptance of the final commissioning report.

v Warranty Phase

• Executed FPTs and support documentation

• Updated commissioning issues log

• Warranty site visit reports

• Post-occupancy field visit report

• Warranty issues report

• Systems energy review report

• Final commissioning report amendment

The contract is 100% billable upon acceptance of the final commissioning report amendment

b. Commissioning specification deliverables for Minor and Non-Recurring Maintenance

(NRM) projects in the VA are governed by Program Guide, PG-18-15, Volume C - A/E

Submission Instructions for Minor and NRM Construction Program. This document is available on the TIL at http://www.cfm.va.gov/til/aeDesSubReq.asp.

c. Where conflicts exist the deliverable requirements in the SOW and processes listed in the VA Whole Building Commissioning Process Manual, the manual shall be the governing technical document for all work conducted under this commissioning project.

G. DELIVERABLE FORMATS

a. Deliverables shall be submitted in electronic format only, unless specifically required to be in hard copy format as listed below. Portable Document Format (.pdf), Microsoft

Office Suite formats (.doc, .xls, and .ppt), Microsoft Project (.mpp) and Autodesk Revit

Project (.rvt) files are acceptable. Submittals shall additionally be compliant with

Section 508 of the Rehabilitation Act (29 U.S.C. '794 d); information on the requirements for accessible media can be found at http://www.section508.gov/.

b. Specific requirements for Cx deliverables are listed below:

i Design Phase Deliverables

Project Name: Renovate Annex and Relocate 3D Mammography – Cx, Life-Safety and Constructability Review

Project Number: 541-26-101 Page 6 of 10

• Design Phase deliverables shall be submitted in accordance with the timeline established by the A/E design SOW project schedule phases.

ii Site Visit and Test Reports

• Site visit reports shall be submitted within seven (7) calendar days of the visit and/or the test.

iii Meeting Notes and Minutes

• Meeting minutes for all formal Cx meetings and conferences held with the VA or between the A/E and the Cx Agent. Meeting minutes shall be submitted within seven (7) calendar days of the meeting or conference.

iv Requests For Information

• Requests For Information shall be submitted within three (3) calendar days of submittal to the Cx Agent.

v Construction Submittal Reviews

• Submittal reviews shall be submitted within seven (7) calendar days of submittal to the Cx Agent.

vi Modification Requests Reviews

• Modification requests shall be submitted within seven (7) calendar days of submittal to the Cx Agent for review. Note - If a significant modification, VA will provide additional time and document format guidance.

H. COMMISSIONING SCHEDULE/PERIOD OF PERFORMANCE

The Cx Agent’s project schedule will generally mirror the design A/E’s project schedule, except where noted below:

a. Design Phase

Cx No SUBMISSION CALENDAR

DAYS

RUNNING

CALENDAR

DAYS

1 Design Development 2 (DD2)

Submission - 65%

56 56

DD2 Estimate/ VA Review 21 77

2 Construction Documents 2 (CD2)

Submission - 95%

42 119

CD2 Estimate/ VA Review 21 140

3 Construction Documents (CD Check

Set) Submission – 100%

28 168

CD Check Set Estimate/ VA Review 14 182

4 Final Submission 14 196

5 Bid Submission (if required) 10 206

TOTAL 206

Design Commissioning Period of Performance: 206 calendar days

b. Bid and Pre-Construction Phase

Cx No TASK SCHEDULE

1 Pre-Bid Meeting Estimated 14 calendar days after

Bid Solicitation

Project Name: Renovate Annex and Relocate 3D Mammography – Cx, Life-Safety and Constructability Review

Project Number: 541-26-101 Page 7 of 10

2 Pre-Construction Meeting Estimated 45 calendar days after

Pre-Bid Meeting

c. Construction Phase

3 Construction Contract Period of

Performance

Estimated 365 calendar days after construction contractor’s receipt of Notice to Proceed.

d. Acceptance and Testing Phase

• Included in Construction Phase time above due to start of acceptance and testing work being dependent on the construction schedule.

e. Warranty Phase

4 Construction Contract Period of

Performance

365 calendar days after construction is substantially complete

Construction Commissioning Period of Performance: Estimated 730 calendar days

I. CONTRACT OVERSIGHT

i All contracts for this project, including this contract, shall be awarded by the

Network Contract Office 10 (NCO 10). Only a warranted VA Contracting Officer shall have authority to change the terms and conditions of a contract. These changes may involve the contract award amount, contract period of performance, issuance of stop work orders and changes to the statement of work.

ii A Contracting Officer’s Representative (COR) will be appointed by the Contracting

Officer to monitor and manage the Cx Agent’s performance under the commissioning contract. The COR shall be a representative of the VANEOHS

Engineering Service Project Section and have the technical knowledge required to monitor and oversee the project.

iii A COR will also be designated for the project’s construction contract to monitor and manage the construction contractor’s performance. This designation under the construction contract shall be considered equivalent to the industry standard of

“Owner’s Representative” and does not supersede or eliminate the design A/E’s responsibility for construction period services. The design A/E ultimately shall be responsible for any errors and omissions with the design discovered during and after the completion of construction.

J. ATTACHMENT: 541-26-101 – Expand Annex and Relocate 3D Mammography – Design SOW

2.0 LIFE-SAFETY REVIEW

Project Name: Renovate Annex and Relocate 3D Mammography – Cx, Life-Safety and Constructability Review

Project Number: 541-26-101 Page 8 of 10

a. The intent is to provide a thorough and comprehensive life-safety review for the

“Renovate Annex and Relocate 3D Mammography” project (541-26-101) for the following submissions:

i. Design Development 2 (DD2) Submission - 65%

ii. Construction Documents 2 (CD2) Submission - 95%

B. PROJECT DOCUMENTS

a. Design review documents could include narratives, specifications, drawings, facility

Statement of Conditions (SOC) drawings, Requests for Information (RFIs), or other documents. The VA project COR will provide documents in electronic format.

b. See VA Program Guide PG-18-3 for Design and Construction Procedures (Including, but not limited to: Codes, Standards, and Executive Orders)

c. See VA Program Guide PG-18-15 for typical A/E Submittal requirements that would be reviewed.

d. See VA Memo “Standards Alert – Reduce, Inefficiencies and Costs in VA Facilities

Design and Construction (VIEWS #14299697 – RIN 2900-AS33).

https://vaww.va.gov/vhapublications/ViewPublication.asp?pub_ID=13580

i. Note: The most stringent standard between the IBC and NFPA shall govern.

C. MINIMUM REVIEW REQUIREMENTS

The Life Safety Review shall include a review of the following as a minimum:

a. Construction Type

b. Classification of Occupancy (this must be determined before a review can be started).

c. Allowable Height and Area.

d. Minimum Construction Requirements (and separation).

e. Means of Egress

i. Components (review hardware [closers/latches, etc.]). Schedule at 100% or later

ii. Capacity (clear widths)

iii. Number of Means of Egress

iv. Arrangement

v. Travel Distance (including but not limited to exits, within suites, to smoke barriers, etc.)

vi. Discharge from Exits

vii. Illumination

viii. Emergency Lighting

ix. Marking Exit Signs

f. Protection

i. Fire Protection Ratings

ii. Vertical Openings

iii. Hazardous Areas

iv. Detection/ Alarm Systems

v. Extinguishment (Sprinklers, Extinguishers, Clean Agent Systems)

vi. Corridors (Door Hardware BHMA)

vii. Subdivision of Building Spaces (Smoke Barriers)

viii. Interior Finish Requirements

g. Building Services

i. Utilities

ii. Heating, Ventilation, and Air Conditioning

iii. Elevators

iv. Chutes

h. Design Specifications (if provided)

Project Name: Renovate Annex and Relocate 3D Mammography – Cx, Life-Safety and Constructability Review

Project Number: 541-26-101 Page 9 of 10

i. Narrative (if provided)

D. LIFE-SAFETY REVIEW REPORT

a. Written plan review report shall provide advisory comments and suggested mandatory comments relative to fire protection and life safety.

b. All project review comments shall be provided with a code, standard, or VA/VHA Manual reference or specifically be identified as advisory. Life Safety Code references shall include an occupancy chapter reference.

c. Provide a copy of all reports and comments to the VA.

d. See Section 1, Part H for life-safety schedule.

3.0 CONSTRUCTABILITY REVIEW

a. The intent is to provide an independent, comprehensive and structured Constructability and

Coordination review of the following submissions by a qualified construction industry professional to reduce the impact to the project construction schedule, cost and quality prior to bidding.

i. Design Development 2 (DD2) Submission - 65%

ii. Construction Documents 2 (CD2) Submission - 95%

B. REVIEW CHECKLIST

a. The Constructability Review Checklist shall include, but not be limited to the following review areas:

i. Correct Conflicts (inconsistencies, errors and omissions)

1. Between drawings and specifications

2. Between drawings

3. Between specifications

4. Between all disciplines

ii. Clarify Requirements (ability to perform the work)

1. Phasing

2. Staging/ Storage

3. Exterior Envelope (if applicable)

4. Buildability

C. SCHEDULE

a. The Contract Document Constructability Review shall be completed no later than 21 calendar days after receipt of the Design Development 2 (DD2) Submission – 65% and the

Construction Documents 2 (CD2) Submission - 95% drawings and specifications respectively from the A/E Design Team. The A/E design schedule will be provided to the

Reviewer once it has been submitted and approved.

D. DELIVERABLES

a. Writeup identifying Contract Document Review findings in spreadsheet format

b. Marked-up Drawings as required to convey intent of review findings

c. Marked-up Specifications as required to convey intent of review findings

Project Name: Renovate Annex and Relocate 3D Mammography – Cx, Life-Safety and Constructability Review

Project Number: 541-26-101 Page 10 of 10

E. VA REFERENCES

PG-18-1 Master Construction Specifications [Including but not limited to: 01

91 00 General Commissioning Requirements, 07 08 00 Facility

Exterior Closure Commissioning, 21 08 00 Commissioning of Fire

Suppression Systems, 22 08 00 Commissioning of Plumbing

Systems, 23 08 00 Commissioning of HVAC Systems, 26 08 00

Commissioning of Electrical Systems, 27 08 00 Commissioning of

Communications Systems, 28 08 00 Commissioning of Electronic

Safety and Security Systems, and 33 08 00 Commissioning of Site

Utility Systems]

PG-18-3 Design and Construction Procedures [Including but not limited to:

Codes, Standards, and Executive Orders]

PG-18-10 Design Manuals (by discipline)

PG-18-12 Design Guides (graphical, by function)

VA Review Checklists VA Review Checklists

----------------------END OF DOCUMENT-----------------------

Renovate Annex and Relocate 3D Mammography (541-26-101)

SOURCE SELECTION EVALUTION BOARD (SSEB) CONSENSUS REVIEW CRITERIA

03-27-2026

TABLE OF CONTENTS

SECTION TITLE

1.0 SET ASIDE FACTOR

2.0 EVALUATION FACTORS

3.0 SCORE KEY

4.0 CONCENSUS EVALUATION

1.0 SET ASIDE FACTOR

1.1 This procurement is a Total Set-Aside for Service-Disabled Veteran Owned Small Business

(SDVOSB) AE firms. The primary North American Industry Classification System (NAICS) Code is

541330, Engineering Services, are also required as this is a multi-disciplinary Engineering requirement and therefore experience and qualifications for the Engineering services are being evaluated as part of this solicitation. Offerors that are not an SDVOSB AE firm will be ineligible for consideration. Verification of SDVOSB status will be done via confirming current registration in the Center for Veterans Enterprise – Vendor Information Pages database

(https://www.vip/vetbiz.va.gov/). Firms submitting a qualification package must have a current registration in the System for Award Management (SAM) (https://sam/gov).

2.0 EVALUATION FACTORS

2.1 The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the

Government. The following factors shall be used to evaluate offers:

1) Experience and Technical Competence (40% weighting)

2) Professional Qualifications (25% weighting)

3) Past Performance (15% weighting)

4) Capacity (5% weighting)

5) Experience Construction Period Services (5% weighting)

6) Geographic Location (5% weighting)

7) SDVOSB Subcontractor Classification (5% weighting)

1) Specialized Experience and Technical Competence (40% Weighting) in the design of a renovation project for Mammography and Urology space located on the Basement of the

Louis Stokes Cleveland VA Medical Center. Work shall include commissioning agent services, Life-Safety review services and constructability review services. Government and private sector experience on projects similar in size, scope and complexity and experience with project phasing to maintain hospital operations during construction. The evaluation will consider the management approach, coordination of disciplines and subcontractors, quality control procedures, prior experience of the prime firm and any key subcontractors working https://sam/gov) together on relevant projects and familiarity with VA Design Guides/ Manuals, Master

Specifications and other applicable standards.

Offeror shall provide a Summary Page of its recent and relevant specialized experience and technical competence which is similar in size, scope and magnitude to this requirement.

“Relevant” is defined as those task requirements identified in the RFP’s Scope of Work.

“Recent” is defined as services provided within the past five (5) years.

Offeror shall provide a minimum of 3 projects but no more than five (5). Each project shall include the following:

• Project title, location and detailed narrative describing the scope of services provided including the type of work performed by the offeror and its role in the project i.e., Prime

Contractor, Teaming Partner or Subcontractor

• Project Owner, owner’s point of contact including telephone number and email addresses

• Services & Deliverables provided under the contract/ task order

• Period of Performance, including start and completion dates

• Total dollar value of the project

2) Professional Qualifications (25% Weighting)

a. Commissioning Agent

1. Certification as a Certified Commissioning Professional (BCxA-CCP), Certified

Commissioning Authority (ACG-CxA), Certified Building Commissioning

Professional (AEE-CBCP) or Building Commissioning Professional Certification

(ASHRAE-BCxP). Have served as the Commissioning Agent for at least three projects that have been completed within the last five years (active/ongoing projects do not meet this criteria).

b. Life-Safety Reviewer

LABOR

CATEGORY

EXPERIENCE MINIMUM

EDUCATION

CERTIFICATIONS/

LICENSES

Fire

Protection

Engineer

Expertise in fire protection engineering with demonstrated experience with health care occupancies, including VHA operations. Previous experience as the lead role in fire protection and engineering design and Joint Commission life safety assessment projects, involving all aspects of fire protection and life safety, including code compliant design designs. Working knowledge and formal training in fire protection engineering, NFPA codes and standards, especially the latest edition of NFPA 101 Life

B.S. in Fire

Protection

Engineering and at least 10 years of experience in fire protection

Professional Engineer (P.E.) (Required) *Note: Engineer must have passed the principles and practices examination in fire protection engineering.

Safety Code and NFPA 99 Health

Care Facilities Code, and applicable VA/ VHA Fire

Protection and Life Safety Directives.

c. Constructability Reviewer

1. Reviewer qualifications must include the following:

1. A minimum of 10 years of Construction Management field experience on medical construction projects of 3 million dollars construction cost or greater during all phases of a construction project (bid, award, construction, close-out and warranty period).

2. Provide the following details of at least 3 projects that meet these requirements.

a. Details

b. Project Name

c. Project Location/ Address

d. Project Cost

e. Project Owner

f. Project Description

g. Project Photo

3. Reviewer must be experienced in managing contracts, reviewing submittals/

RFI’s, participating in progress meetings and have a thorough knowledge of building materials, building techniques, building codes, regulations and sequence of construction.

4. A minimum of 5 years of Contract Document Review experience.

1. Provide reviewer qualifications/ resume for VA review prior and approval by the VA COR prior to commencement of the review.

3) Past Performance (15% Weighting) on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. CPARS data or PPQs (if no CPARS data is available) must be provided for projects submitted under Factor 1 (Specialized Experience). Government Past Performance

Information Systems may be accessed. Evaluating past performance and experience may include information provided by the firm, recommendation letters, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified.

The following information is required for all projects: contract/ task order number, project title, prime firm, start date, and completion date. Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional projects in CPARS.

The Government reserves the right to also evaluate past performance on previously awarded federal task orders and any other information available.

Note: We recommend you contact every reference listed and let them know we may contact them for information. Their timely replies would be appreciated.

4) Capacity (5% Weighting) to accomplish work in the required time. The evaluation will consider the firms number of current contracts, the firms plan and ability to meet the schedule of the overall project, as well as the available capacity of personnel in key disciplines in order to determine their capacity to complete the project work. Describe the firm’s ability to accomplish the work in the required time, including existing workload from all private and public clients and awards of similar type to this project that may limit the AE’s capacity to perform the project work expeditiously.

a) Firms must address and demonstrate the capacity to execute several large Task

Orders ($400,000 to $1,500,000 with a performance time of 90-260 calendar days) simultaneously.

5) Experience in Construction Period Services (5% Weighting) Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates

6) Geographic Location (5% Weighting) It is important that the offerors be responsive in a timely manner to being onsite to support this project. Offerors shall provide the travel time that the prime contractor and each of their subconsultants that need to be onsite are away from the Louis Stokes Cleveland VA Medical Center by car and air (if applicable). The SSEB will evaluate the lowest aggregate time from each offeror divided by the total number of prime/ subcontractors to arrive at an average travel time for that offeror. The SSEB will then rank the average travel time from each offer from the lowest to highest (the lower the time, the better the ranking).

7) SDVOSB Subcontractor Classification (5% Weighting) The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.

Firms (Prime and Subcontractor(s) shall be Small Business Administration (SBA) /Small Business Search – SDVOSB/VOSB certified.

All other socioeconomic firms shall be certified by Systems of Award Management and/or Small

Business Administration.

Estimate percent of project overall workload shall be designated for each firm (prime and sub).

• SDVOSB shall be given greatest preference.

• VOSB shall be given great preference.

• All other social economic classifications to be preferred.

3.0 SCORE KEY

3.1 Assessment Rating Definitions

Table 1: Assessment Rating Definitions

Pts Assessment Definition

1 Excellent A comprehensive and thorough presentation of exceptional merit with one or more significant strengths.

Offeror’s response is clearly superior. The response is innovative and exceeds requirements. No deficiency or significant weaknesses exists.

2 Very Good Exceeds all the minimum requirements of the criteria;

has an above average probability of success; contains no significant weaknesses and only minor, correctable weaknesses exist.

3 Acceptable Meets all the minimum requirements of the criteria;

has an average probability of success with no significant weaknesses and any deficiencies can be readily corrected.

4 Marginal Fails to meet one or more of the minimum requirements of the criteria; low probability of success;

major weaknesses and/ or significant number of deficiencies exist.

5 Poor Fails to meet any of the minimum requirements of the criteria; very low probability of success.

3.2 Adjectival Descriptions Definitions

• Strength: An area in the SF 330 which there is a high level of confidence or meeting the requirements and to some extent clearly exceeds what is necessary to meet the requirement.

• Weakness: Is a flaw in the SF 330 that increases the risk of unsuccessful contract performance.

• Deficiency: Is a failure of a SF 330 to meet a government requirement or a combination of significant weaknesses in a SF330 that increases the risk of unsuccessful contract performance to a marginal or poor level.

4.0 CONCENSUS EVALUATION

4.1 The Source Selection Evaluation Board (SSEB) will provide a Consensus Evaluation to the

Contracting Officer that will state the reasons why the best rated proposal was found to be superior to the others. The Consensus Evaluation paragraph should be two or three sentences, using information provided above that should clearly explain the selection. The

Contracting Officer will receive only one Consensus Evaluation from the SSEB Team and the raw worksheets from SSEB members. The SSEB Chair has the responsibility for combining all of the comments into a coherent explanation of the SSEB’s selection.

The Consensus Evaluation will include the following:

1. Evaluation factors that were significant to the decision

2. Limitations of non-selected firms that were significant