Project: Renovate Annex and Relocate 3D Mammography Project Number: 541-26-101

ARCHITECT/ ENGINEER (A/E) DESIGN STATEMENT OF WORK (SOW)

RENOVATE ANNEX AND RELOCATE 3D MAMMOGRAPHY

541-26-101 02-24-2026

TABLE OF CONTENTS

SECTION TITLE

1.0 SCOPE OF WORK

2.0 GENERAL

3.0 PART ONE DESIGN PHASE SERVICES SCHEDULE

4.0 MINIMUM DESIGN PHASE SUBMISSION REQUIREMENTS

5.0 CONSTRUCTION PERIOD SERVICES

1.0 SCOPE OF WORK

A. Part One Services The Architect/ Engineer (A/E) shall provide Part One Services (also known as Design Phase) for this project that includes Programming, Site Investigation/ Field Verification Services, Reports/ Narratives, Asbestos Testing, Design Submissions, Construction Documents, Technical Specifications, Cost Estimates, Consulting Services, and Master System Integrator Services for the project “Renovate Annex and Relocate 3D Mammography” located at Basement level of the Louis Stokes Cleveland VAMC, Cleveland, Ohio.

1. This is a multi-phased project that will renovate approximately 8,750 square feet of existing space located within the Basement of the Louis Stokes Cleveland VA Medical Center. The project renovation is located in two separate areas:

An approximately 1,400 square feet area of space located below an existing MRI suite.

An approximately 7,350 square feet area of space located within an area currently occupied by the Personnel Health, FES Research and Pharmacy Anti-coagulation groups.

2. The A/E shall provide all professional architectural and engineering services to include, but not limited to complete architectural, interior design (i.e., color selection, finishes, furniture and equipment coordination layouts, room signage and wayfinding), electrical, technology, mechanical, plumbing, medical gas, fire alarm, fire protection, medical equipment planning, imaging shielding, physical security and structural upgrades.

3. The A/E shall engage the services of a certified medical equipment planner to validate VA Technical Information Library (TIL) equipment requirements for each proposed clinical space.

Drawings shall be provided to the VA and coordinated with existing conditions and new work.

4. The A/E shall engage the services of a certified medical imaging equipment shielding consultant. Drawings shall be provided to the VA and coordinated with existing conditions and new work.

5. The A/E shall engage a third party to provide Master System Integrator (MSI) Services. The MSI must have extensive experience with integrating building management systems using both open and proprietary communications protocols and using the Tridium Niagara Framework.

(Reference List available for MSI if requested).

6. The A/E shall engage the services of a Certified Industrial Hygienist (CIH) to provide material and/ or air sampling in the project area.

B. Part Two Services

Project Number: 541-26-101

A/E Part Two Services of this design project (also known as Construction Period Services) includes responding to construction contractor Requests for Information (RFIs) during the solicitation (solicitation support) and construction phases of the construction project, attendance at pre-bid, post-award and commissioning kick off construction project conferences, review of construction material submittals and shop drawings, approximately 2 site visits per month during construction (both scheduled and emergent) to ensure compliance with the design drawings and specifications, preparation of site visit reports, coordination with project commissioning requirements, review of any construction project modifications for cost and technical acceptability, attendance and participation during the final acceptance inspection, preparation of the punch list and preparation of record drawings of the completed construction project based on the construction contractor’s as-built drawings. The A/E shall prepare a submittal log to be utilized by the VA during construction period services, maintain RFI log and provide meeting minutes for weekly construction meetings throughout the duration of construction.

C. Design Criteria

1. The VA (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of

Construction and Facility Management and is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning and design guides.

The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property. All design documents shall be developed in accordance with the VA TIL, including (but not limited to) the following listed Department of Veterans Affairs References:

PG-18-1 Master Construction Specifications

See Attachment 1 VHA Required Division 01 Specification Section List

PG-18-3 Design and Construction Procedures [Including but not limited to: Codes, Standards, and Executive Orders]

PG-18-4 Standard Details and CAD Standards

PG-18-5 Equipment Guide List

H-18-8 Seismic Design Handbook

PG-18-9 Space Planning Criteria

PG-18-10 Design Manuals (by discipline) [Including but not limited to: Guiding Principles checklists as indicated for NRM Projects in Sustainable Design Manual, Life Cycle Cost Analysis]

PG-18-12 Design Guides (graphical, by function)

PG-18-13 Barrier Free Design Guides VA BIM Manual VA Drawing Deliverable Requirements

PG-18-14 Room Finishes, Door, and Hardware Schedules

PG-18-15 Minimum Requirements for A/E Submissions https://www.cfm.va.gov/cfm/til/telecom.asp Telecommunications Data Center and Infrastructure Engineering Design Standards [Including but not limited to VA Infrastructure Standard for Telecommunications Spaces (ISTS) https://vatilms.va.gov/vatilms/reports/Alerts VA Design and Standards Alerts [Including but not limited to OIT Infrastructure Standards for Telecommunications Spaces (SA-017)]

2. Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A/E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department wide.

D. Facility Condition Assessment (FCA)

1. The A/E shall review the most current VA Facility Condition Assessment (FCA) provided by the

VA and include remediation of FCA items related to the space(s) in question in the project design. The A/E will provide line-item costs in the estimate for all FCA deficiencies addressed.

E. Funding Limitations

1. The A/E shall develop construction documents for bidding for a construction project award not to exceed the estimated cost of construction of $11,132,425 to permit construction bidding using Federal Acquisition Regulation procedures in Fiscal Year 2027.

F. Design Independence, Furniture and Equipment

1. Designs for construction must produce a “complete and usable” facility or improvement when constructed. VA policy (VHA Office of Capital Assets Management, Engineering and Support memo Updated Construction Guidance and Expectations dated Sep 12, 2016) requires the A/E to certify that their design (including all bid alternates/bid deducts) is independent of any future construction project. In addition, the A/E must certify that it has produced a design that does not include furniture and equipment that will be procured separately. A/E still must account for and coordinate with all VA provided furniture and equipment as part of this design.

Equipment that can be part of the design in the includes those items to meet code requirements for building occupancy, items covered in the VA’s Master Construction Specifications (PG-18-1) Divisions 1 through 10, 13 through 26 or 28 through 48, non-IT equipment items covered by Division 27 and items covered by Division Numbers 12 31 00, 12 32 00, 12 34 00 and 12 36 00.

2. The A/E shall submit as part of the Final Documents submission a signed letter on company letterhead stating the design’s independence.

G. Deduct Bid Alternates

1. The A/E shall provide up to 4 Deduct Bid Alternates for a minimum of 10% or greater of the

Construction cost.

H. Phasing Plan

The A/E shall develop a phasing plan for this project. Develop project phases as necessary to minimize disruption to the continued operation of the Medical Center. Phasing plans for all disciplines are to be produced to show all of the work that is being completed in a specific phase on separate plan drawings;

temporary partitions and contractor access doors that will be needed for the phase; temporary and final MEP connections and support spaces that will need to be made for a fully functioning space at the end of a phase; and life safety travel distances at the end of each phase. The phasing plan shall include the scope and timing sequence of each identifiable phase or major activity. Each phase shall be described in terms of the work involved and the required preceding and follow-on activities, such as staff relocations, temporary support spaces, temporary way-finding signage locations, underground utility locating services, and medical equipment procurement and shall be documented on the drawings. The A/E shall hold Phasing review meetings as outlined in the minimum design phase submission requirements section.

I. Field Verification As a part of this contract, the A/E shall field verify all existing conditions within the area of work. In addition, the A/E shall document existing infrastructure above the ceiling that supplies the area of work. A/E shall document any impact the proposed design will have on the floor(s) above and below the area of work and adjacent to the project area. Site investigations should occur as necessary throughout the design.

J. Enhanced Commissioning The VA will employ a third-party commissioning agent for this project to meet Federal Mandates requiring whole building commissioning and enhanced commissioning requirements. The commissioning authority will verify performance of building components and systems and ensure design requirements are met, develop a commissioning plan, inclusion of commissioning requirements in construction documents, verification of installation and performance of commissioned systems (testing and system monitoring), operation & maintenance manuals and training, and a commissioning report. The A/E shall work with the commissioning agent throughout the design and construction process to ensure all sustainable objectives are met. The A/E shall respond in writing to each commissioning agent, review comments and provide justification for items not updated.

K. Independent Life-Safety Review The VA will employ a third-party life-safety reviewer for this project to provide a peer review of the project to ensure that the design meets the requirements of the most current version of the NFPA 101 Life Safety Code. The A/E team shall work with the independent life-safety reviewer throughout the design and construction process to ensure that the requirements of the NFPA 101 Life Safety Code are being met. A/E shall respond in writing to the independent life-safety reviewer, review comments and provide justification for items not updated. Any required changes shall be incorporated into the Construction Documents.

L. Design Collaboration The A/E during this design project shall collaborate with the VHA Office of Healthcare Environment and Facilities Programs Special Engineering Program (HEFP.SEP) staff, VISN 10 and the Independent Life Safety Review Agent (LS Agent) for the project. Design submittal comments from these contractors, if concurred with by VA, shall be incorporated into the design. HEFP.SEP and/ or VISN deliverables shall be coordinated with the A/E’s design submittals to ensure compliance with all requirements are met. The A/E is required to ensure all elements of the design adhere to the Life Safety Code, including recommendations for temporary construction barriers, prior to the Independent Life Safety review.

M. Cost Estimating Per the VA “Cost Estimating Requirements for Veteran Affairs Facilities” manual

(https://www.cfm.va.gov/cfm/cost/index.asp), the Construction Cost Estimate shall be executed by an independent/ 3rd party cost estimator. The cost estimate shall be certified by a professional cost estimator accredited by the American Society of Cost Estimators (ASPE), the Association for the Advancement of Cost Engineering International (AACEi), or similar organization.

N. Master System Integrator (MSI Services The A/E shall engage a third party to provide Master System Integrator (MSI) Services. The MSI must have extensive experience with integrating building management systems using both open and proprietary communications protocols and using the Tridium Niagara Framework. (Reference List available for MSI if requested). The MSI is to verify and coordinate with the A/E on the various tasks and duties that need to be clearly spelled out regarding the HVAC Contractor and the MSI. The MSI will coordinate work with the HVAC Contractor during construction, but the HVAC Contractor is to provide all AHU/VAV controllers and programming, and any other devices required at the Tier 3 & 4 Levels. The MSI will program and provide graphics at Tier 1 & 2 and will coordinate with the HVAC Contractor to utilize the Cleveland VA naming convention for all points. The naming convention document guide is available and is to be adhered to. The MSI will be responsible for all professional services regarding the SBS including but not limited to programming (tagging, trending, mapping etc.), graphic design and implementation, design of any JACE and Network implementation as well as long-term and short-term trending recommendations in the specifications. The MSI will also verify the appropriate quantity of JACES’s and licensing required for the project based on the systems being installed and integrated into the SBS. The MSI is to verify if the facility has sufficient available licenses and points on existing JACES prior to the construction documents being sent out for bid. If additional JACES and/or licenses are required, the MSI needs to inform the A/E so that the scope is captured on the construction documents and in the specifications which will indicate that the HVAC Contractor is to be responsible for purchasing the required items. The MSI shall provide all personnel, facilities, transportation, supplies and qualified supervision necessary to provide technical/ professional services.

O. Asbestos and Hazardous Materials Abatement The A/E shall engage the services of a Certified Industrial Hygienist (CIH) to provide material and/ or air sampling in the project area. Provide CIH credentials for VA review.

Samples shall be tested by an accredited laboratory.

A/E shall submit a detailed report. Report shall include but not be limited to the following:

1. Sampling Strategy

2. Location of samples taken

3. Photo documentation

4. Lab results

5. Comments and recommendations

Prepare and submit drawings and specifications indicating areas and type of materials requiring asbestos abatement, plumbing lines, and/ or equipment with asbestos, estimate quantity of areas with asbestos, containment areas and access routes.

Reports from previous asbestos investigation, sampling and study will be made available to the A/E or CIH. These reports may be used only as guidelines and should not be used to determine the extent of asbestos on the project or to develop asbestos abatement plans from.

2.0 GENERAL

A. The VA will make available the design criteria, CAD/ BIM files of the existing space and previous project files that built the existing space. The VA record drawings are not to be expected accurate in all respects and the A/E firm is to verify all features affecting the project by field investigation.

B. A/E discussion with the VA Medical Center personnel concerning requirements will be arranged by and participated in by appropriate Engineering and VISN Contracting personnel. The A/E shall participate, when required, with the appropriate Project Chief and VA COR and other Services in review of project scope, design review comments, etc.

C. In each submission, the A/E shall re-submit the material specified in the prior submission, revised according to the comments made by the VA/ VA Consultant(s) at the prior review. The A/E is to respond in writing addressing each VA comment including providing justifications for items not updated.

D. The A/E shall pay particular attention to the fact that during the construction document stage, plans are not subject to change at the request of the VA Medical Center staff without the approval of the Chief, Engineering Service and the VISN Contracting Officer.

E. The A/E shall develop the project using BIM software and follow the VA BIM Guide when developing the BIM model (https://www.cfm.va.gov/til/projREq.asp).

F. All work shall be coordinated with current and upcoming projects to prevent any duplication of efforts.

The VA will provide information regarding upcoming projects that may require coordination.

G. The floor plans for all disciplines shall be at the same scale as the Architectural drawings and it is preferred that each discipline’s plans are aligned to the same reference point on the plan drawings to facilitate coordination.

H. The VA has ownership of the rights at the date of Closeout Submittal to all CAD files, and Facility Data developed for the Project. The VA may make use of this data following any deliverables.

I. The A/E firm shall carefully review all requirements of the latest edition of the Accreditation Manual for Hospitals, of the Joint Commission of Accreditation of Hospitals, with respect to design and operating requirements and report all conflicting conditions in writing.

J. Design must comply with the fire alarm zones and fire alarm node locations established under the “Upgrade Fire Alarm System” project (541-18-101).

3.0 PART ONE DESIGN PHASE SERVICES SCHEDULE

A. Project Schedule is 342 Calendar days from date of notice to proceed to complete Design Phase Construction Documents, Technical Specifications and Cost Estimate of Construction. Completion of Construction Administration Services will be dependent upon award of Construction Contract.

B. The A/E shall perform Part One Services/ Design Phase work according to the schedule to the schedule shown below. If a due date on the timeline below falls on a Holiday or Weekend, the submittal shall be due the following business day. The remaining timeline will not be shifted to accommodate Holidays or Weekends.

NO SUBMISSION CALENDAR

DAYS

RUNNING

CALENDAR

DAYS

1 Quality Assurance/ Quality Control (QA/QC) Plan

3 3

2 Design Program (DP) Submission - 10%

42 45

DP Estimate/ VA Review 14 59

3 Schematic Design (SD) Submission - 35%

56 115

SD Estimate/ VA Review 21 135

4 Design Development 2 (DD2) Submission - 65%

56 192

DD2 Estimate/ VA Review 21 213

5 Construction Documents 2 (CD2) Submission - 95%

42 255

CD2 Estimate/ VA Review 21 276

6 Construction Documents (CD Checkset) Submission – 100%

28 304

CD Check Set Estimate/ VA Review 14 318

7 Final Submission 14 332

8 Bid Submission (if required per below) 10 342

TOTAL 342

C. The total number of days listed in the schedule above may fluctuate based on when submittals meet all VA guidelines and acceptance is issued. If submittals are not accepted due to insufficient design requirements being met throughout the design period and additional time is deemed necessary, it is the responsibility of the A/E firm to cover all costs associated with such delays.

D. Part Two - Construction Period Services shall be performed for the length of time between the notice to proceed for the construction contract and the acceptance of Construction Completion.

4.0 MINIMUM DESIGN PHASE SUBMISSION REQUIREMENTS

A. Design submittals shall follow the requirements of the Program Guide, PG-18, Volume C- A/E

Submission Instructions for Minor and NRM Construction Program. Submittal documents shall be prominently marked “For Official Use Only (FOUO)” if they contain qualifying data as defined in VHA Memorandum 2019-11-13 Sensitive Infrastructure Data Classification – For Official Use Only (FOUO).

B. The A/E shall deliver design submittal documents that follow the iterative phase breakdown for design work in PG-18-15 and as additionally specified below. Specific requirements for each discipline/ work product listed under each phase can be found in PG-18. It is expected for the phase of design that each of the checked items in the SD/DD/CD columns will be completed for the submittal. The A/E shall attend a review meeting following each design submittal as indicated under the Project Schedule section of the Scope of Work. Each new submittal will incorporate all VA comments from the previous submittal.

C. Submissions The following submissions will be required for this project:

1. Quality Assurance/ Quality Control (QA/QC) Plan

2. Design Program (DP) – 10%

3. Schematic Design (SD) – 35%

4. Design Development 2 (DD2) – 65%

5. Construction Documents 2 (CD2) – 95%

6. Construction Documents (CD Checkset) – 100%

7. Final Submission

8. Bid Submission (if required per below)

D. Submittal Formats

1. Submittals shall be submitted in electronic format and hard copy formats as listed below. Portable

Document Format (.pdf), Microsoft Office Suite Formats (.doc, .xls, and .ppt), AutoCAD (.dwg), and Autodesk Revit (.rvt) files are acceptable. Submittals shall additionally be compliant with Section 508 of the Rehabilitation Act (29 U.S.C. ‘794 d); information on the requirements for accessible media can be found at http://www.section508.gov/.

2. The A/E shall be responsible for providing:

a. Meeting/ Conference Call Minutes (all phases)

Project name, number, meeting host, meeting name

Date, time, meeting ID, call-in number, duration, and consecutive number of total related meetings.

Participant list (name, title, phone number (office and mobile), email address, attending meeting (yes/ no check box)

Meeting purpose, roll call, and additional items

Agenda items (decisions, action items, and fixes or next steps)

Next meeting date and time

Detailed attachments list

b. Construction Cost Estimates

Construction cost estimates shall comply with the Manual for Preparation of Cost Estimates & Related Documents for VA Facilities. This document is available on the TIL at http://www.cfm.va.gov/cost/index.asp. All estimates in any of the electronic format listed above.

c. Quality Assurance/ Quality Control (QA/QC) Plan

Provide Quality Assurance/ Quality Control (QA/QC) Plan

Provide a list of all individuals on the A/E team assigned to review submissions. These individuals shall sign off on each phase submission.

d. Design Program (DP) – 10%

In addition to the requirements in PG-18-15, a Design Program is required. The Design Program is a narrative presentation of the facts sufficiently complete, to demonstrate that the project concept is fully understood, and that subsequent design details, and their ultimate presentation in the final drawings and specifications, will be based on sound architectural and engineering decisions.

Provide 2-3 design options for VA review

Conceptual drawings of the planned design and the initial construction cost estimate will be included

e. Schematic Design (SD) – 35%

Provide a narrative documenting findings of existing site investigations.

The A/E’s Certified Industrial Hygienist (CIH) shall conduct asbestos sampling, have the results tested by an accredited laboratory and shall provide a detailed report of findings.

Completed 2016 Guiding Principles Checklist per the VA Sustainable Design Manual

Incorporate all VA/ VA Consultant(s) review comments from the previous submission and provide a written response for each item including justifications for items not updated

Phasing review meeting

Submission review meeting

f. Design Development 2 (DD2) – 65%

Completed 2016 Guiding Principles Checklist per the VA Sustainable Design Manual

Incorporate all VA/ VA Consultant(s) review comments from the previous submission and provide a written response for each item including justifications for items not updated

Conduct meeting with the VA Shops to provide an overview of the project, take meeting minutes, and respond in writing to any questions.

Phasing review meeting

Submission review meeting

g. Construction Documents 2 (CD2) – 95%

Completed 2016 Guiding Principles Checklist per the VA Sustainable Design Manual

Incorporate all VA/ VA Consultant(s) review comments from the previous submission and provide a written response for each item including justifications for items not updated

Phasing review meeting

Submission review meeting

h. Construction Documents (CD Checkset) – 100%

Completed 2016 Guiding Principles Checklist per the VA Sustainable Design Manual

Incorporate all VA/ VA Consultant(s) review comments from the previous submission and provide a written response for each item including justifications for items not updated

Phasing review meeting

Submission review meeting

i. Final Submission

Completed 2016 Guiding Principles Checklist per the VA Sustainable Design Manual

Incorporate all VA/ VA Consultant(s) review comments from the previous submission and provide a written response for each item including justifications for items not updated

Phasing review meeting

PDF files of drawings, specifications, and any miscellaneous design analysis documents such as submittal log and physical security compliance report.

Two (2) half-size (15x21) paper bond set of drawings – to the VA

One (1) paper bond set of specifications – to the VA

Two (1) paper bond set of investigative reports, design calculations, space planning data and cost estimate with bid deduct alternates identified and broken out separately – to the

VA

Submittal log based on final specifications

Certified letter that the A/E design is independent of future projects and includes all equipment required for the project to be activated/ fully functional

Provide a brand name product list to the COR for preparation of the VA brand name or equal memo and/or sole source justifications

AutoCAD (.dwg) files of all drawing sheets.

All drawings and first page of the specifications shall be signed and stamped by the respective A/E disciplines

Complete BIM model (.rvt) file and all linked files.

Submission review meeting

j. Bid Set

If there are any comments from Contracting or Legal/ Technical reviews, they are to be incorporated by the A/E within 10 business days into a Bid Issue. All drawings and specifications will then be re-issued as a Bid Issue with a new date. The drawings will be issued with the quantities as noted below. If there aren’t any Contracting or Legal/ Technical review, then the Final Submission will be used as-is for bidding.

1. Two (2) half-size paper bond set of drawings – to the VA

2. One (1) paper bond set of specifications – to the VA

3. AutoCAD (.dwg) files of all drawing sheets.

4. All drawings and first page of the specifications shall be signed and stamped by the respective A/E disciplines

5. Complete BIM model (.rvt) file and all linked files.

5.0 CONSTRUCTION PERIOD SERVICES

A. Solicitation Support Services

1. Pre-bid site visit to include meeting and project walk around. This is the meeting where contractors are invited to the job site to visually inspect the construction site to accurately develop a construction bid package.

2. Answer any technical questions/ requests for information (RFIs) received from the contractors over the duration of the solicitation, including questions asked during the site visit. Questions from contractors may come at multiple times and cover several questions over the course of the solicitation period. Technical questions responses will be provided to the Contracting Officer who will distribute the information via amendments to the solicitation.

3. Answers to RFIs will be required from the A/E within five calendar days of the date the questions are sent to the A/E from either the project COR or CO. An alternate response period may be submitted for review, however, unless approved by the CO and COR, the A/E is required to comply with the five-calendar-day requirement.

4. Throughout the solicitation period, the A/E shall provide addenda as necessary if required to revise the drawings and specifications.

5. In response to any technical questions and/ or addenda issued during the solicitation period, the A/E shall provide any final revisions to the Final Submission as part of the construction contract.

B. Construction Period Services (CPS)

1. Requests for Information (RFI)

a. Requests for Information shall be reviewed and responses returned to the VA COR within five

(5) calendar days, excluding federal holiday, after receipt of the RFI by the A/E.

2. Submittal Reviews

a. The A/E firm shall review all construction materials, shop drawings and equipment change orders proposed by the contractor for use in construction of this project. All submittals and change order proposals will be reviewed for compliance with the specifications and reasonable costs and returned to Engineering Service within 14 calendar days after receipt.

b. Submittals shall be reviewed and returned to the VA COR within fourteen (14) calendar days, excluding federal holidays, after receipt of the submittal by the A/E.

3. Modification/ Change Order Requests

a. Modification requests shall be submitted within seven calendar days of submittal to the A/E.

This includes a review of the contractor’s change order/modification proposal for construction change orders, as well as the formulation of an IGCE for the modification, as requested. The A/E's reply regarding their review of cost proposals and their recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Requests for Proposals for anticipated changes. All documents in any of the electronic formats listed above.

b. Note: If there is a major modification, the VA will provide additional time and document format guidance.

4. Site Visits (in addition to site visits listed in Item ‘A’ above)

a. Attend above ceiling and below ceiling 2-hour site inspections for each phase of the project

(assume 2 phases) and at the final inspection of the project.

b. Spot checking on contractor’s progress based on eight (8) 4-hour site visits when requested by the COR. These meetings may also be used to answer technical questions and/ or develop

Project Number: 541-26-101 minor changes due to site conditions, etc.

c. The A/E shall attend 2 construction meetings per month by phone and/ or online conference call (assume 1 hour) for the duration of construction.

d. The A/E shall visit the site at the request of the Contracting Officer to answer technical questions and/ or provide clarification to the documents due to errors or omissions at no cost to the Government. These meetings will not count towards the meetings identified above.

5. Asbestos Abatement

a. Provide detailed asbestos air sampling report after asbestos abatement has taken place, if applicable.

6. Punch List

a. Punch list shall be submitted within seven (7) business days of the final acceptance inspection.

Color Photo documentation shall be provided for each deficiency. Documents to be submitted in any of the electronic formats listed above.

7. Record/ As-Built Drawings

a. The A/E shall modify design drawings based on marked-up drawings supplied by the contractor and are to be verified by the A/E in field. Record/ As-Built drawings are to include all addenda and Bulletins issued by the VA and the A/E during construction. The changes shall be incorporated into the final BIM Model and all linked files with the revision documented on the title block as appropriate. These changes shall be bubbled and dated. The A/E is to reformat the drawings based on the VA layering system before final submission. A reproducible hardcopy and the electronic model of the “As-Builts” are to be submitted to the COR in a digital format. Any approved shop drawings with major differences from the contract drawings, supplemental agreements processed change orders, etc., shall be incorporated.

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Minimum Division 01 – General Requirement Specification Sections

• 01 00 00 - General Requirements

• 01 32 16 – Schedule (Exact section project specific)

• 01 33 23 – Shop Drawings, Product Data and Samples

• 01 35 26 – Safety Requirements

• 01 42 19 – Reference Standards

• 01 74 19 – Construction Waste Management

• 01 81 13 – Sustainable Construction Requirements

• All projects with a Commissioning Agent must have 01 91 00 – General

Commissioning Requirements and the commissioning sections from Divisions 7, 21, 22, 23, 26, 27, 28 and 33 as appropriate for the project

Attachment 1: VHA Required Division 01 Specification Section List