Commerce_Grant_No._S0238.pdf

This is a Request for Proposal (RFP 25-25) issued by the City of Clearwater, Florida, in conjunction with Pinellas County and Clewiston City, soliciting qualified contractors to provide debris monitoring services in response to emergency disasters. The procurement seeks professional monitoring services for debris removal operations with real-time tracking, personnel deployment, and comprehensive documentation to support FEMA-compliant recovery projects. Key deliverables include trained personnel deployment, real-time tracking and reporting, administrative support, and project documentation ensuring compliance with federal, state, and local regulations. The initial contract term runs from July 2025 through June 2026, with potential for one or two additional two-year renewals at the City's discretion. Proposals are due by 10:00 a.m. on Friday, May 2, 2025. The solicitation emphasizes the need for rapid mobilization of professional resources including administrative support, project accountants, grant management consultants, project managers, and executives.

Pricing will be structured on hourly rates for various professional roles during pre-event, post-event, and general grants support periods, though a specific budget range is not disclosed and no minimum service volume is guaranteed. The contract includes comprehensive insurance requirements mandating commercial general liability, automobile liability, professional liability, and workers' compensation coverage with specific minimum limits. Evaluation criteria focus on bidder experience, qualifications, technical approach, staffing capacity, cost, and compliance capabilities. The RFP indicates a preference for contractors demonstrating affirmative steps to utilize small, minority, and women-owned businesses, with emphasis on federal grant funding requirements and FEMA compliance. The City reserves the right to adjust contract terms or terminate for convenience, and the contract does not guarantee minimum service volume, resulting in potentially significant financial implications depending on the scale of emergency response required.