Request for Quote UPS Annual Services.pdf

COMBINED SYNOPSIS/SOLICITATION

GENERAL STATEMENT:

This is a combined synopsis/solicitation for commercial items issued by the Air Force Research Laboratory/PZLEQ, Wright-Patterson Air Force Base, Ohio. This announcement constitutes the only solicitation being issued for the requirement described herein.

SOLICITATION INFORMATION

Solicitation Number: COMBO-AFRL-PZLEQ-2025-0001 [X] Request for Quotation (RFQ) [ ] Request for Proposal (RFP) [ ] Invitation for Bid (IFB)

REGULATION IDENTIFICATION:

This solicitation and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-01 Effective 30 Dec 2022.

NOTICE OF SMALL BUSINESS SET-ASIDE:

Set-aside Type

Small Business NAICS Size Standard

811310

LISTING/DESCRIPTION OF ITEMS:

CLIN # DESCRIPTION QTY UNIT

Background & Scope:

AFRL/RQ has Uninterruptable Power Supplies (UPS) in F\21604, F\21601, F\21622, and F\20146 that need Preventative Maintenance.

Additionally, a service agreement is needed to cover troubleshooting and support on an ongoing basis. These UPS’s condition and provide backup power for critical research equipment. Regular maintenance is required to ensure the reliability of the power output, and the health of the batteries.

Requirements/Salient Characteristics:

The Service agreement shall include specifically trained technicians to perform any work and supply OEM parts for repair/replacement. Parts not considered consumable maintenance items shall be included in the service agreement. The service agreement shall make support available twenty-four hours per day and seven days per week with a four-hour maximum response time to calls for on-site service and last for a one year period of performance.

The preventative maintenance shall include inspection of all components of the UPS including:

• Environmental inspection

• UPS Mechanical inspection

• UPS Power Circuits inspection

• UPS control inspection

• DC Source mechanical inspection

1 EA

• DC Source Output inspection

• Voltage Regulation Component Inspection

• Measurement and operational testing of the UPS

• Inspection of each battery in the string(s)

The electrical loads served by the UPS must not lose power during test, and the system shall be brought back online and provide and condition power as required in normal operation at the end of the inspections and testing.

The four UPS systems are below: Facility

Model Site

ID

Tag Number

F\21604 Liebert NXb 93211 1315712

F\21601 Liebert

EXM

93211 40523682

F\21622 Liebert

NX480

36495 1673767

F\20146 Liebert Npower

88158 1293

DELIVERY INFORMATION:

FOB: [X] Destination [ ] Origin

Place of Delivery:

1950 5th St, B18 Rm 2B

WPAFB, OH 45433

Requested Date of Delivery:

30 Days ADC

INSTRUCTIONS TO OFFERORS:

The provision at FAR 52.212-1, Instructions to Offerors – Commercial (Jun 2020), applies to this acquisition.

Addenda: N/A

EVALUATION OF OFFERS:

The provision at FAR 52.212-2, Evaluation -- Commercial Items (Oct 2014), will be used to evaluate quotes received.

The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1550_216204 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1610_228067

The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable

(1) Price

(2) Technical Acceptability

(a) In order for this quote to be considered “Technically Acceptable” it must meet:

(i) See CLIN 0001

Offerors shall assume that the Government has no prior knowledge of its facilities, capabilities, and experience and will base the evaluation solely on the information presented in the Offeror’s proposal.

The Government reserves the right to award all, some, or none, of the items listed in this solicitation.

The Government reserves the right to resolicit if results garner only one qualifying quote, if it’s determined to be in the best interests of the Government.

OFFEROR REPRESENTATIONS AND CERTIFICATIONS:

Offerors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Feb 2021), with your quote.

- If offeror has completed annual representations and certifications in System for Award Management (SAM), then only paragraph (b) needs to be submitted with quote.

- If offeror has not completed annual representations and certifications in SAM then paragraphs (c-v) need to be submitted.

CONTRACT TERMS & CONDITIONS:

The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2018), applies to this acquisition.

Addenda: N/A

REQUIRED TERMS & CONDITIONS TO IMPLEMENT STATUTES OR ORDERS:

The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (Jan 2021), applies to this acquisition.

The following clauses are incorporated via paragraph (b) and considered applicable to this acquisition:

Clause Number Clause Title FAR 52.219-6 Notice of Total Small Business Set Aside FAR 52.219-28 Post Award Small Business Program Representation FAR 52.222-3 Convict Labor FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies FAR 52.222-21 Prohibition of Segregated Facilities FAR 52.222-26 Equal Opportunity FAR 52.222-50 Combating Trafficking in Persons FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.225-1 Buy American--Supplies FAR 52.225-13 Restrictions on Certain Foreign Purchases FAR 52.232-33 Payment by Electronic Funds Transfer- System for Award Management http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1624_229919 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1941_275262 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2141_316043

ADDITIONAL CONTRACT REQUIREMENTS:

(1) Offeror shall include all warranty requirements and documentation with quote.

(2) Offerors shall identify how long the quote is valid.

Additional provisions and clauses applicable to this requirement:

Type Number Title Clause FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements Clause FAR 52.204-13 System for Award Management Maintenance Clause FAR 52.232-39 Unenforceability of Unauthorized Obligations Clause FAR 52.232-40 Providing Accelerated payments to Small Business Subcontractors Clause FAR 52.246-16 Responsibility for Supplies Clause FAR 52.247-34 F.O.B. Destination Provision FAR 52.252-1 Solicitation Provisions Incorporated by Reference

(Fill-in Text)

- https://www.acquisition.gov/

Clause FAR 52.252-2 Contract Clauses Incorporated by Reference (Fill-in Text)

- https://www.acquisition.gov/

Clause DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials Clause DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights Clause DFARS 252.204-7003 Control of Government Personnel Work Product Clause DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support Clause DFARS 252.223-7008 Prohibition of Hexavalent Chromium ***(Delete if contract is for services, except if for repair service clause is required)*** Clause DFARS 252.225-7001 Buy American and Balance of Payments Program Clause DFARS 252.225-7002 Qualifying Country Sources as Subcontractors Clause DFARS 252.225-7048 Export-Controlled Items Clause DFARS 252.232-7003 Electronic Submission of Payment Requests Clause DFARS 252.232-7006 Wide Area Workflow Payment Instructions Clause DFARS 252.232-7010 Levies on Contract Payments Clause DFARS 252.225-7012 Preference for Certain Domestic Commodities Clause DFARS 252.243-7001 Pricing of Contract Modifications Clause DFARS 252.244-7000 Subcontracts for Commercial Items Clause AFFARS 5352.201-

Ombudsman (Fill-in Text) Ombudsman: AFRL/PK Director Alternate Ombudsman: AFRL/PK Deputy Director 1864 Fourth St Wright-Patterson AFB OH 45433-7130 937-904-9700 Afrl.pk.workflow@us.af.mil

DPAS APPLICABILITY:

This requirement is not applicable to the Defense Priorities and Allocations System (DPAS).

SOLICITATION CLOSING INFORMATION:

Quotes are due by: 27 December 2024, @ 12:00 PM ET.

Quotes must be received by the closing date stated above. Submit quotes by email.

POINT OF CONTACT:

The point of contact for this acquisition for any questions and for submission of quotes is:

Name: Micah Wilson Title: Contract Specialist Email: micah.wilson.8@us.af.mil mailto:micah.wilson.8@us.af.mil