FINAL SOW_UPS Service Contract_11 Dec.pdf
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- Attached to
- Request for Quote: UPS Annual Service Contract
- Solicitation number
- COMBO-AFRL-PZLEQ-2025-0006
About this file
This Minimum Requirements Document outlines the requirements for an annual service contract for Uninterruptable Power Supplies (UPS) maintenance at AFRL/RQ facilities. The contract covers four Liebert UPS systems located in facilities F\21604, F\21601, F\21622, and F\20146, with capacities ranging from 15kVA to 100kVA and battery counts between 36 and 80 units per system.
The service agreement requires specifically trained technicians to perform work and supply OEM parts, with 24/7 support and a 4-hour maximum on-site response time for a 1-year period of performance. The scope includes annual preventative maintenance inspections covering environmental, mechanical, power circuits, control, DC source, voltage regulation components, and battery inspections. Critical requirements specify that electrical loads must not lose power during testing, and systems must return to normal operation after inspections. The contract supports critical research equipment backup power systems, emphasizing the need for reliable power output and battery health maintenance.
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Text version
Minimum Requirements Document
AFRL/RQ UPS Annual Service Contract
Document Date: 11 December 2024
Background & Scope:
AFRL/RQ has Uninterruptable Power Supplies (UPS) in F\21604, F\21601, F\21622, and F\20146 that need Preventative Maintenance. Additionally, a service agreement is needed to cover troubleshooting and support on an ongoing basis. These UPS’s condition and provide backup power for critical research equipment. Regular maintenance is required to ensure the reliability of the power output, and the health of the batteries.
Requirements/Salient Characteristics:
The Service agreement shall include specifically trained technicians to perform any work and supply OEM parts for repair/replacement. Parts not considered consumable maintenance items shall be included in the service agreement. The service agreement shall make support available 24/7 with a 4 hour maximum response time to calls for on-site service and last for a 1 year period of performance.
The Preventative maintenance shall include 1 annual inspection of all components of the UPS including:
• Environmental inspection
• UPS Mechanical inspection
• UPS Power Circuits inspection
• UPS control inspection
• DC Source mechanical inspection
• DC Source Output inspection
• Voltage Regulation Component Inspection
• Measurement and operational testing of the UPS
• Inspection of each battery in the string(s)
The electrical loads served by the UPS must not lose power during test, and the system shall be brought back online and provide and condition power as required in normal operation at the end of the inspections and testing.
The four UPS systems
Facility Model Site ID Tag Number Capacity Batteries F\21604 Liebert NXb 93211 1315712 15 kVA 48 F\21601 Liebert EXM 93211 40523682 75 kVA 36 F\21622 Liebert NX480 36495 1673767 100 kVA 80 F\20146 Liebert Npower 88158 1293056 80 kVA 80
File details come from the government source that posted it. Updated .