Combo.pdf

Militat Quasi Tigris Quisque “Each Fights Like a Tiger”

COLORADO AIR NATIONAL GUARD

140TH WING

BUCKLEY SPACE FORCE BASE COLORADO

COMBINED SYNPOSIS/SOLICITATION

Requirement Title: Mess Attendant (KP) Services

Solicitation Number: W50S6V26R0002

Contract Type: Firm Fixed Price

Solicitation Issue Date: 19 March 2026

Site Visit Date: 15 April 2026, 10:00 AM MDT *There will only be one (1) site visit date for this solicitation. If you wish to attend the site visit at Buckley SFB in Colorado for the above date you must provide a response by 31 March 2026 10:00AM MDT with the Base Access Form (Form 128) under attachment 5 completed. Only 1 point of contact per vendor is allowed to attend the site visit. Only provide personnel who can successfully pass the mandatory background screening for military installation access, as the Government will not grant a second site visit if access is denied. Send the form to the email below under point of contact section with the subject line "KP Service Site Visit - W50S6V26R0002 - Form 128".

Questions Due Date: 16 April 2026, 10:00 AM MDT

Response Due: 24 April 2026, 10:00 AM MDT Proposals are required be valid for 90 days after solicitation close date

Point(s) of Contact: 140th Contracting Office: 140.WG.MSC@us.af.mil

GENERAL INFORMATION

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Government intends to use simplified acquisition procedures for evaluating proposals and awarding the resulting purchase order in accordance with

FAR 13.106.

2. This solicitation is being issued as a Request for Proposals (RFP).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2025-06 Effective 10/01/2025 Defense Federal Acquisition Regulation Supplement DFARS Change 11/10/2025 Effective 11/10/2025 Army Federal Acquisition Regulation Supplement 2025-0711 Effective 07/11/2025

4. This is a Total Small Business Set-Aside in accordance with FAR 19.502-2(a).

5. The North American Industry Size Classification System (NAICS) code associated with this requirement is 561720 –Janitorial Services with a small business size standard of $22M. and the FSC/PSC associated with it is S201 – Housekeeping-Custodial Janitorial.

6. Presently there is no money available for this requirement and any award resulting from this solicitation is subject to the availability of funds IAW FAR 52.232-18.

mailto:140.WG.MSC@us.af.mil

REQUIREMENT INFORMATION

Background: The 140th Force Support Squadron is tasked with providing messing for 200-300 personnel daily during monthly regularly scheduled drills. The utilization of contracted personnel for kitchen duties is critical to maximizing Airman's time for personal and professional development, directly impacting unit readiness.

Scope: Kitchen sanitation and dining room management to ensure a seamless, hygienic environment during Unit Training Assembly periods. Maintaining a ‘clean as you go’ workflow in the kitchen, focusing on continuous surface disinfection, rapid dishware washing, and strict waste management to meet the highest food safety standards. Simultaneously overseeing the dining are by managing table turnover, sanitizing high-touch points, and maintaining beverage and buffet stations. This will not include any preparation on food, solely cleaning. Please note that services are required only on the established regularly scheduled drill (RSD) dates for each Fiscal Year (FY).

*Please review Attachment 1 - Performance Work Statement (PWS) for additional information in relation to the description of services.

Place of Performance:

140 S Aspen St Bldg. 706 Buckley SFB, CO 80011

Period of Performance:

Base Year 01 August 2026 - 31 July 2027

Option Year 1 (OY1) 01 August 2027 - 31 July 2028

Option Year 2 (OY2) 01 August 2028 - 31 July 2029

Option Year 3 (OY3) 01 August 2029 - 31 July 2030

Option Year 4 (OY4) 01 August 2030 - 31 July 2031

Line Items:

Pricing must be submitted using the price schedule under Attachment 3

ATTACHMENTS

Attachment 1: Performance Work Statement Attachment 2: Drill Schedule Attachment 3: Price Schedule Attachment 4: SCA Wage Determination Attachment 5: Provisions & Clauses Attachment 6: Base Access Form (For Site Visit Only)

INSTRUCTIONS TO OFFERORS

Failure to follow instructions will make vendors proposal considered non-responsive.

Please provide the following information with your proposal:

Company Name: ____________ UEI Number: _______________

Cage Code: _______________ Payment Terms: _________________________

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award

FAR provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

- Quoted amounts need to be net prices without tax

- Quotes, attachments, and all other correspondence as listed in this solicitation must be emailed to the email provided

- All questions are to be submitted in writing by the specified date and time above.

- Quotes are due by the specified date and time above.

- Quotes shall not exceed 10MB in size unless otherwise approved by the contracting office -Documents submitted will not be longer than 5 pages per attachment

NG Agency Protest Program

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum.

National Guard Protest Procedures Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.

To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau Office of the Director of Acquisitions/ Head of Contracting Activity

ATTN: NGB-AQ-O

111 S. George Mason Dr.

Arlington, VA 22204 Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil

All other agency-level protests should be sent to the Contracting Officer for resolution at the address in the solicitation.

See FAR clause 52.233-2. NG Public-facing, general Protest information is found at:

https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/ Directorate of Acquisitions information for the contracting enterprise is found at https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms/AllItems.Asp

EVALUATION CRITERIA

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

(i) Price mailto:ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/

Provide pricing for your proposal in the attached Price Schedule spreadsheet (Attachment 3). No other pricing format will be accepted. The offeror is required to complete and fill out all CLIN pricing to be considered responsive.

Total Evaluated Price (TEP) – TEP will be the sum of all CLINs for the Base Year and Option Years 1 through 4. The Government will evaluate the pricing for the “Option to Extend Services” under FAR 52.217-8 for the additional six months of service, if needed; however, the pricing for the “Option to Extend Services” will not be used as part of the award decision. Only TEP will be used for award purposes.

(ii) Technical Capability

The vendor will provide a written document providing their technical capability as requested below. This submission is limited to no more than eight (8) pages.

The offeror must demonstrate that it possesses all the required expertise, knowledge, equipment, and tools required to meet the Government’s objectives as identified in the PWS.

To facilitate the evaluation, the Technical Capability narrative should be specific, detailed, and complete to clarify and fully demonstrate that the offeror has a thorough understanding of the requirements for the accomplishment of this effort. Statements that the offeror understands, can, or will comply with the PWS; statements rephrasing the PWS or parts thereof; and phrases such as “standard procedure will be employed” or “well-known techniques will be used” etc., will be considered unacceptable.

It is requested for the vendor provide their technical approach for providing this service. This shall include their detailed plan and approach for managing specific operational requirements and potential issues, including but not limited to:

1. Staffing and Contingency Plan:

• Proactive Staffing: Describe your plan to ensure a sufficient number of personnel are scheduled and provided for each shift to successfully complete all tasks required by the PWS.

• Reactive Correction: Detail your immediate action plan for a scenario where an insufficient number of staff report for a shift. How will you ensure all required cleaning tasks are still completed on time and to standard?

2. Quality Assurance and Performance Correction Plan:

• Proactive Quality Control: Detail the quality control systems you will use to continuously monitor employee performance and ensure cleanliness standards are consistently met.

• Reactive Correction: Describe your immediate response plan for a situation where on-site staff are not performing to the cleanliness standards of the PWS. Furthermore, explain what your plan would be in a scenario where you have both an insufficient number of staff and the present staff are not providing sufficient cleanliness. How will you rectify the situation to ensure PWS compliance is achieved for that shift?

3. Personnel Security & Vetting Plan:

• Explain the plan and process for ensuring every employee added to the base entry list has a clean record (e.g., no warrants, no felonies). Describe your approach to vetting candidates and maintaining their eligibility for base access, including the requirement to possess a valid Government-issued ID at all times.

• The Government will use this information to assist in the determination of acceptability. When evaluating the vendor’s provided technical capability, the Government will state acceptable/unacceptable in the evaluation using the ratings below.

Adjectival Rating

Description

Acceptable The offeror's technical approach is specific, detailed, and demonstrates a thorough understanding of the requirements, including robust plans for staffing and quality control. The Government has a reasonable expectation that the offeror will successfully perform the required effort.

Unacceptable The offeror's technical approach is vague, lacks detail, or fails to provide clear, actionable plans for the specified scenarios. The Government does not have a reasonable expectation that the offeror will successfully perform the required effort.

(iii) Past Performance

Past Performance will be rated on an “Acceptable” or “Unacceptable” basis at the overall factor level using the ratings shown below.

Past Performance Confidence Assessment

Adjectival Rating

Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

There are three aspects to the past performance evaluation. The first is to determine whether the offeror’s performance information is recent. The second is to determine if the performance information is relevant to the requirement. The third is to determine how well the offeror performed on those contracts and the quality of performance provided.

• Recency: Recency will be assigned a rating of “Recent” or “Not Recent” for each relevant record. Performance occurring within the last five (5) years from the date of issuance of this solicitation will be considered “recent”.

• Relevancy: In evaluating relevancy, the Government will assign a rating of “Relevant” or “Not Relevant”.

Relevant past performance for this acquisition is having provided similar services for a federal or DoD agency where cost, schedule, and performance were evaluated and where it is similar in size, scope, and/or complexity.

• Performance Quality: The Government will evaluate the quality of work performed for each recent and relevant record reviewed in the Contract Performance Assessment Reporting System (CPARS). The Government will evaluate the offeror’s demonstrated record of contract compliance in providing services that meet the user’s needs, including quality, cost, and schedule. Performance assessed as “Satisfactory”, “Very Good”, or “Exceptional” in CPARs shall be considered compliant with contract requirements. Any performance area assessed as “Marginal” or “Unacceptable” shall be considered unfavorable.

In the case of an offeror without a record of recent or relevant past performance, or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have “Unknown” past performance. In the context of acceptability/unacceptability, “Unknown” shall be considered “Acceptable”.

(End of provision)

Basis for Award

The Government will award a single contract to the responsible offeror whose proposal is determined to be the most advantageous and represents the best value to the Government. This determination will be based on an integrated assessment of the evaluation factors outlined in this solicitation.

First, proposals will be evaluated on a pass/fail basis for the non-price factors. A proposal must receive a rating of "Acceptable" in both Technical Capability and Past Performance to be eligible for award.

From the technically acceptable proposals, the Government will then assess which proposal provides the best value. For this evaluation, the non-price factors of Technical Capability and Past Performance, when combined, are considered approximately equal in importance to Price. The Government may award to an offeror with a higher price if their proposal demonstrates benefits and strengths in the non-price factors that are judged to merit the additional cost. The final award will be made to the offeror whose proposal is deemed most beneficial to the Government.

AGENCY SPECIFIC PROVISIONS & CLAUSES

52.204-16 Commercial and Government Entity Code Reporting.

52.204-18 Commercial and Government Entity Code Maintenance.

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

Please see Attachment 5 for additional applicable provisions & clauses

LOCAL REQUIREMENTS

A. CHANGES TO CONTRACT / PURCHASE ORDER / DELIVERY ORDER

The Contracting Officer (CO) is the only person authorized to approve changes or modify any of the requirements under the resulting contract and, notwithstanding any clauses contained elsewhere in this contract, the said authority remains solely with the CO. In the event the Contractor effects any such change at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

Contractual problems, of any nature, which might occur during the life of the contract shall be handled in conformance with public law and regulations and shall be referred to the CO for resolution. Only the CO is authorized to formally resolve such problems. Therefore, the contractor is here directed to bring all such contractual problems to the immediate attention of the CO. Any request for contract changes/modification shall be submitted to the CO

B. SAM.GOV REGISTRATION

All contractors shall be registered at System for Award Management (SAM.GOV) in order to be considered for award.

Invoice payment cannot be made if a contractor has not been registered through the System for Award Management (SAM). This is a single-entry point for contractor’s to process SAM, Online Representations and Certifications Application (ORCA), and Excluded Parties List System (EPLS). Invoices received from a contractor who fails to maintain active SAM registration are considered to be improper and may be returned. The contractor is responsible to maintain active SAM registration until final payment has been made. SAM registration shall be updated and renewed annually. If the contractor chooses not to publish their information in SAM.GOV, you SHALL fill out and return FAR Provision 52.212-3 Offeror Representations and Certifications – Commercial Items to include the Tax Identification Number within this Provision.