COMBO-Backflow Software System.pdf

COMBINED SYNOPSIS/SOLICIATION:

RFQ FA487725QA234 – Backflow Software System

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. Solicitation FA487725QA234 is issued as a Request for Quotation (RFQ).

iii. This solicitation document incorporates provisions and clauses of those in effect through, Federal Acquisition Circular (FAC) 2025-05 effective 07 Aug 2025, Defense Acquisition Circular, (DAC) provisions and clauses effective 17 Jan 25, and Department of the Air Force Acquisition Circular (DAFFARS) effective 16 Oct 2024.

iv. This is a 100% Total Small Business set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 518210 with a small business size standard of $40M. This contract will be for a base year and four option years.

v. Davis Monthan Air Force Base intends to award a firm-fixed price contract for the following:

“Product Description”

- Must be a web-based delivery system to upgrade the current XC2 software and meet FedRAMP certification requirements to assist the customer in tracking the inventory and testing of backflow prevention devices per Arizona Administrative Code (AAC) Title 18, chapter 4 – Safe Drinking Water, and per AFMAN 32-1067 Water and Fuel systems. Software will be SwiftComply or equal.

vi. The government intends to place an order with the offeror whose quote meets lowest price and technical acceptability as defined and referred to within this solicitation document as the offeror’s capability statement to meet the defined salient characteristics of these products. The Government does retain the right to make multiple or no award in the event it is advantageous to the Government to do so.

vii. Important Dates/Times (All times are Arizona Local Time)

a. All questions must be submitted via email by 17 Sep 2025 2:00PM (AZ time).

b. All questions will be answered and posted by 18 Sep 2025 2:00PM (AZ time).

c. All quotes must be submitted via email by 20 Sep 2025 2:00PM (AZ time).

viii. It is the responsibility of the offeror to review the posting for any changes or amendments that may occur concerning this RFQ. It is the responsibility of the offeror to ensure all quotes and/or questions are submitted in a timely manner by specified due date/time.

The provision FAR 52.212-2, is tailored as follows:

52.212-2 Evaluation—Commercial Products and Commercial Services.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price

2. Technical Acceptability

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before the award.

(End of provision)

ix. Points of Contact:

a. Primary: TSgt Cody Daraban, cody.daraban@us.af.mil, 520-228-3704.

b. Alternate: Mr. Jerry Sauder, jerry.sauder.1@us.af.mil, 520-228-4644.

x. Attachments:

a. Attachment 1 – Salient Characteristics

b. Attachment 2 – Provisions and Clauses mailto:cody.daraban@us.af.mil