Combined Synopsis SolicitationCloud Comm_Co_S_202500714.pdf

14 July 2026

COMBINED SYNOPSIS/SOLICITATION

1. Solicitation. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in RFO Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The 30th Contracting Squadron (30 CONS), intends to utilize this Request for Quotation (RFQ), to award a Firm Fixed Price (FFP) contract. The Government intends to award one contract to the responsible Offeror whose quotation represents the Best Value to the Government.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

This requirement is being solicited using full and open competition. For this acquisition, the North American Industry Classification System (NAICS) code is 513210 – Software Publishers and the small business size standard is $47 Million. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

Provision at RFO 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition and the following addendums apply:

Paragraph (c) is revised to the following:

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (See Section 9 of the Combined Synopsis) Paragraph (g) is revised to the following:

Contract award (not applicable to Invitation for Bids). The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents best value to the Government with Price, Delivery, past performance to be technically acceptable to the Government. To be eligible for award, the Offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all. (See Section 10 of the Combined Synopsis)

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the http://www.sam.gov/ best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government will not request final quote revisions.

Provision at RFO 52.212-2, Evaluation-Commercial Items (Deviation Date) is NOT used in this solicitation. The evaluation procedures are outlined in this document.

IAW RFO 52.204-7 System for Award Management—Registration The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award. As part of the SAM registration process, the Government collects information, as described in paragraphs (b) through (d) of this provision, that is necessary to identify the Offeror and for the Offeror to be awarded Federal Government contracts. To register in SAM, go to https://www.sam.gov. Allow for processing time when registering in SAM. If the Offeror is not registered in SAM, it should register immediately after receiving this solicitation.

RFO 52.212-4, Contract Terms and Conditions apply to this solicitation. All provisions and clauses are listed in Attachment 1 of this RFQ. Additionally, all clauses and provisions may be found in full text at the following site: https://www.acquisition.gov/.

"Notice to Offerors" RFO 52.232-18 Availability of Funds: Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer (End of clause).

2. Description of Requirement. Provide SLD 30/Public Affairs a "communications cloud annual subscription" beginning on to a "digital engagement service" that will enable SLD 30 Public Affairs to create, edit, modify and disseminate communication (i.e. bulletins, messages and campaigns) via electronic media platforms to individual subscribers of our products (documents and media), services (Launch Alerts, Press Releases), and content (news articles and photos) for 12 months after award.

The objective is to acquire one year of Cloud Digital Communication Management Software subscription. Please see the attached Statement of Work for detail.

3. Period of Performance (PoP). The PoP for this base contract will be 12 months from award.

4. Contract Line Items (CLIN) Please see attached pricing sheet for CLIN breakdown. Please follow the exact CLIN structure to ensure accuracy.

https://www.sam.gov/ http://www.acquisition.gov/

5. Defense Priorities and Allocations System (DPAS) Rating: Not Applicable

6. Quotation Preparation and Submission:

Offerors shall complete and submit a quotation with the following information: Cover Letter, Technical, and Price, as identified in this RFQ. The details for assembly of the quotation are identified below.

Table-1.

Quotation Section Title/RFQ Reference Page Limit

Cover Letter 1 Factor 1. Technical Approach Technical Approach 20 Factor 2. Price CLIN Pricing Sheet (see CLIN layout in attachment)

Details for assembly of the quotation:

• Table of Contents, Glossaries, Tabs, and List of Acronyms do not count against the page limit.

• Cover Letter: The Cover Letter shall identify the Offeror’s Point of Contact (POC) to include a phone number and email address for any questions regarding the submitted quotation and the having authority to negotiate and bind the company.

• If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the quotation.

• All quotations must list UEI number, CAGE code, and Federal TIN with Company name, POC, and phone number. To obtain or renew a UEI number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make an Offeror ineligible for award.

• Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

7. Additional Instructions to Offerors. Offerors shall respond to this RFQ via e-mail by 22 July at 1000 PT. All quotations should be sent to, TSgt Moses Flores, at moises.flores.1@spaceforce.mil and Christopher Hummel, at christopher.hummel.6@spaceforce.mil before the due date and time specified.

All questions regarding the RFQ package must be submitted to the above e-mail addresses by 16 June at 10:00 PT. Any questions asked over the telephone will not be answered.

Any questions received after this date and time may not be answered.

Offerors must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

8. Organizational Conflicts of Interest. All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

9. Notice to Offerors. The Government reserves the right to cancel this RFQ, either before or http://www.sam.gov/ mailto:taylor.dunn.6@spaceforce.mil mailto:taylor.dunn.6@spaceforce.mil mailto:christopher.hummel.6@spaceforce.mil https://wawf.eb.mil/ after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs. Submitted quotations shall be valid for 60 days after the closing date of the RFQ.

10. Basis for Award. The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the best value to the Government with Price, Delivery, past performance to the Government. To be eligible for award, the Offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government will not request final quote revisions.

11. Evaluation Criteria. Evaluation criteria will include the following factors:

Factor 1 – Technical Approach Factor 2 – Price

Factor 1 – Technical Approach

1. In accordance with the SOW, contractor shall provide certificates or documentation that proves that all software has access to participate in the GovDelivery Network and is FedRAMP approved.

2. Offeror shall provide two past performance citations of Cloud Communications Digital Communication Management. If no past performance exists, please provide other past performance examples of successful contracts and performances.

• Please provide government contract numbers and/or point of contacts that can validate the past performance citations

The following table shall be used for the evaluation of Factor 1:

Adjectival Rating Description Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

Factor 2 – Price:

Adequate price competition is anticipated and exists if two or more responsible offerors, competing independently, submit priced offers that satisfy the Government’s expressed requirements. Therefore, the Offerors’ total evaluated prices (TEPs) will be evaluated for price reasonableness. The TEP will be the only discriminator amongst Offerors for this factor. Price analysis shall be used to evaluate the price reasonableness of each Offeror’s

TEP.

Offerors shall submit pricing volume in their own format matching the CLIN structure shown in Section 4 of this document. Offerors shall round all calculations to the nearest dollar. A quotation submitted with extended figures hidden or set to display to the nearest dollar without rounding may not be accepted. Price must be determined fair and reasonable (IAW RFO 12.204(a) RFO 13.203 (a)to be eligible for award.

The Government may compare Offeror TEPs RFO FAR 12.203(c) Evaluation of option prices shall not obligate the Government to exercise the options.

Attachments:

a) Attachment 1 – SOW

b) Attachment 2 – Pricing Sheet

c) Attachment 3- Clauses/Provisions

d) Attachment 4- Brand Name Justification

Christopher Hummel Contracting Officer