combined synopsis solicitation RFQ USAFA 10 LRS Ground Services Bus BPA.pdf

USAFA 10 LRS Ground Services Bus BPA Solicitation #: FA700025Q0015

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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA700025Q0015 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-2; Effective 3 January 2025.

This effort is being procured as a Partial Small Business set aside. A minimum of 25% of the blanket purchase agreements will be awarded to small business.

The North American Industry Classification System (NAICS) code for this project is 485510, Charter Bus Industry with a size standard of $19M.

NONPERSONAL SERVICES: The contractor shall provide bus and coach charter services for United States Air Force Academy requirements as defined and requested by Ground Transportation in accordance with the attached Charter Bus Services - Performance Work Statement (PWS) (Attachment 1) and Service Contract Act Wage Determination, Revision 28, dated 23 December 2024 (Attachment 2).

The United States Air Force Academy (USAFA), Colorado, requires multiple Blanket Purchase Agreements (BPA) for bus transportation, (charter coaches and school buses of various passenger capacity), on demand to meet USAFA mission requirements. Continued support is necessary to provide transportation services to USAFA personnel in accordance with Attachment 1 – Statement of Work (SOW). Historically and at present, USAFA has established multiple BPAs to meet the variety of transportation requirements for both USAFA and Prep School unique requirements. The vendor shall provide bus and coach charter services for USAFA requirements as defined and requested by Ground Transportation per the SOW. The vendor shall perform all required services and maintain all vehicles in accordance with the SOW and in compliance with commercial standards, local, state, and federal law requirements.

The estimated period of performance is 15 March 2025 – 14 March 2030.

Prices quoted must be Firm-Fixed Price based on F.O.B Destination.

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Sep 2023) applies to this acquisition and the following addendum applies:

Addendum to FAR 52.212-1, Instructions to Offerors -- Commercial Items (Sep 2023):

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

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NOTICE TO OFFERORS: The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse a quoter for any costs.

Quotes must comply with all instructions contained IAW FAR 52.212-1 and the addenda to FAR 52.212- 1, Instructions to Offerors--Commercial Items (listed below).

1. General Instructions. To assure timely and equitable evaluation of quotes, the quoter must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in a quote being ineligible for award. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Quotes and contract documentation shall be provided NLT 2:00 pm Mountain Standard Time (MST), 12 February 2025 at 10 CONS/PKB. Please submit quotes to both individuals listed below by e-mail to the attention of Fenton Fitzgerald, Contract Specialist, fenton.fitzgerald.2@us.af.mil and Susan Ulma, Contracting Officer, susan.ulma@us.af.mil.

All questions shall be submitted no later than 2:00 p.m. MST, 5 February 2025 by email to, fenton.fitzgerald.2@us.af.mil and susan.ulma@us.af.mil

RFQ due date: 12 February 2025 RFQ due time: 2:00 P.M. MST Email to fenton.fitzgerald.2@us.af.mil and susan.ulma@us.af.mil

THIS MUST BE SENT TO FENTON FITZGERALD and SUSAN ULMA AS STATED BELOW.

YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system. Offers have the option to submit documents using DOD SAFE at https://safe.apps.mil/ * If using DODSAFE please email Fenton Fitzgerald and Susan Ulma with the passcode.

Please submit no more than 5 pages (excluding price sheet) in response to this request. After 5 pages (excluding price sheet), the Contracting Officer will not continue to evaluate information. One page is considered to be one side of an 8 ½” x 11” piece of paper in a minimum of 12 font, single spaced. It is the quoter’s responsibility to complete their representations and certifications at https://www.sam.gov for the quote to be eligible to be evaluated for award.

Vendors may choose only to submit to a portion of the price list. For example, may submit for 8-hour or over the road items because 4-hour items may be cost prohibitive due to distance from the USAFA. The Government may award some, all, or none from the submitted price list.

All companies must have an active registration in the System for Award Management at https://www.sam.gov to be considered for award at time of quote submission. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

Late submissions: Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. Any quotes received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and may not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

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The contractor’s quote/response shall consist of:

a) Price – Vendor shall submit a completed and signed Price list at Attachment 4. Prices shall be firm-fixed price. Vendor may include any additional items to the price list. Special terms and conditions should be included with the price list. Note: The Government will not provide financing for this acquisition.

b) Technical Capability – Vendor shall submit a statement detailing how bus charter resources will be provided. If subcontracting, what percentage of the work will the subcontractor perform?

Vendor must disclose full details of any significant subcontractor to include business name, address, phone number, size/socioeconomic status, and CAGE code.

c) Past Performance – Past performance for similar services will be considered. Only two references may be provided with the quote.

(End of Addendum)

NOTE: Do not leave any of the above information blank. This information may also be used in determining responsibility. If a joint venture is contemplated, provide complete information as to the agreement. The submitted technical effort citation must have been completed by the joint venture itself or by one of the joint venture partners individually.

FAR 52.212-2, Evaluation -- Commercial Items (Nov 2021) This tailored clause takes precedence over the clause incorporated by reference.

The addenda listed below at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021), applies to this acquisition. The evaluation factors to be included in paragraph (a) of this provision are Price, Technical, and Past Performance.

ADDENDA TO FAR 52.212-2:

BASIS OF AWARD

a. The Government will use Simplified Acquisition Procedures permitted by FAR Part 12. The

Government intends to award multiple blanket purchase agreements (BPAs) resulting from this solicitation to responsible quoters whose quotes conforming to the solicitation will be the most advantageous to the Government. Award will be made using best value as an evaluation method for this requirement. All quotes submitted will be reviewed for completeness to determine if they contain all information requested in the addenda to FAR 52.212-1. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. The Government reserves the right to award no BPA at all depending upon the quality of quotes received, and whether quoted prices are fair and reasonable. The Government will consider price, technical, past performance, and other terms and conditions to award a best value that is most advantageous to the Government.

(End of Addenda)

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The following factors shall be used to evaluate quotes:

Part I -Price;

Part II - Technical - Capability of the service to meet the Government’s requirement Part III – Past Performance

b. A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR 52.212-2 -- Evaluation -- Commercial Products and Commercial Services (Nov 2021).

1. Evaluation:

By submission of its offer, the offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to adhere to all solicitation requirements may result in an offer being determined unacceptable and ineligible for further evaluation. The determination to eliminate an offeror from further evaluation for failure to adhere to solicitation requirements is at the Government’s sole discretion. The evaluation process shall proceed as follows:

Step I – Solicitation Requirements

All quotes submitted will be reviewed for completeness to determine if they contain all information requested in the addenda to FAR 52.212-1. Quotes that are incomplete or missing information may be excluded from the evaluation. Any exceptions to the request for quote, must be stated on Attachment 4 Price.

Step II – Price Evaluation Quotes will be ranked according to total price of Price List at Attachment 4. The price evaluation will document the reasonableness and affordability of the proposed total price. Proposed price should be all inclusive to include includes labor, supervision, overhead, material removal, etc.

Step III – Technical Evaluation

Pass/fail, vendor shall submit a statement detailing how bus charter resources will be provided. If subcontracting, what percentage of the work will the subcontractor perform? Vendor must disclose full details of any significant subcontractor to include business name, address, phone number, size/socioeconomic status, and CAGE code. Limit 2 pages.

Initially, the Government will place all quotes that meet the requirements of the solicitation in order by price, beginning with the lowest price technically acceptable.

Technical Factor:

Rating Description Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation

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Delivery Method. Only electronic versions are being requested. Proposals shall be emailed to:

susan.ulma@us.af.mil and fenton.fitzgerald.2@us.af.mil.

Attachments

Attachment 1: Charter Bus -Performance Work Statement Attachment 2: Wage Determination Attachment 3: Terms and Conditions Attachment 4: Price List Attachment 5: Provisions and Clauses (End of Provision)

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Items (May 2024), with its Alternate I (Feb 2024), applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Nov 2023), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows:

ADDENDUM 52.212-4(c) Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriations data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)).

(End of Addendum)

ADDENDUM TO FAR 52.228-5

IAW FAR 28.307-2, Required Insurance Reference FAR Clause 52.228-5, entitled "Insurance--Work on a Government Installation", the Contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract.

1) Workmen's Compensation and Employers Liability Insurance as required by law that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the Statutory or administrative requirements in any such State will be satisfactory. The required Workmen's Compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

2) General Liability Insurance. Bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

3) Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

(End of Addendum)

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ADDENDUM TO AFFARS 5352.242-9000

In the performance of this contract, or lease agreement, all contractors, sub-contractors, non-Federal entities, or recipients, shall promptly report pertinent facts regarding mishaps involving reportable damage or injury to government personnel or government property damage coincident to work performed as part of the Statement of Work, that occurs on or off of an Air Force installation, in accordance with para 2.14, DAFI 91-204, Safety Investigations & Reports. "Promptly report pertinent facts regarding mishaps involving reportable damage or injury to the DAF and to cooperate in accordance with this instruction, in any DAF investigation. (T-1) Cooperation will include toxicology testing. (T-1) For additional guidance on contracts see AFI 91-202." (AFI 91-202, The US Air Force Mishap Prevention Program).

(End of Addendum)

Additional terms and conditions determined by the Contracting Officer to be necessary for this acquisition and consistent with customary commercial practices can be found in Attachment 3 – Terms and Conditions and Attachment 5 – Provisions and Clauses. All provisions and clauses regulations references are found either in the FAR; Department of Defense Federal Acquisition Regulation Supplement (DFARS); or Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) and may be viewed under https://www.acquisiton.gov. These applicable provisions and clauses will be incorporated either by reference or in full text and made part of the agreement upon award.

Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.