Attachment 3 - Terms and Conditions.pdf

ATTACHMENT 3

BLANKET PURCHASE AGREEMENT (BPA) TERMS & CONDITIONS

DECENTRALIZED BPA

BPA MASTER DOLLAR LIMIT: $500,000.00

BPA CALL LIMIT: $25,000.00

1. DESCRIPTION OF AGREEMENT:

The contractor shall perform all required services and maintain all vehicles in accordance with the Statement of Work (SOW) and in compliance with commercial standards, local, state, and federal law requirements, if and when requested by the authorized caller during the period. The maximum ceiling is “administrative only” due to the contract writing system. The ceiling may be increased throughout the life of the BPA. The BPA will be reviewed annually and the SCA Wage Determination will be included annually “unilaterally” as a result of the review.

2. PERIOD OF PERFORMANCE:

Estimated: 15 March 2025 through 14 March 2030

3. TYPE OF SERVICES:

The contractor shall provide bus and coach charter services for United States Air Force Academy (USAFA) requirements as defined and requested by Ground Transportation per Statement of Work (SOW). The contractor shall perform all required services and maintain all vehicles in accordance with this SOW and in compliance with commercial standards, local, state, and federal law requirements.

4. EXTENT OF OBLIGATION:

The US Government is obligated only to the extent of authorized calls actually placed under this BPA by the authorized caller. The US Government shall not be liable in any manner in the event no calls are made.

5. PURCHASE CALL LIMITATION:

Purchases made by Government Purchase Card (GPC) shall not exceed $25,000.00 per individual purchase.

6. NOTICE OF INDIVIDUALS AUTHORIZED TO PLACE CALLS AND DOLLAR

LIMITATIONS:

No one other than the authorized caller is authorized to place calls against this BPA up to a $25,000.00 limit per call.

7. SALES SLIPS/DELIVERY TICKETS:

A delivery ticket in duplicate, which shall contain the following minimum information, shall accompany each delivery against this BPA:

a. Name of Vendor

b. BPA Number

c. Call Number

d. Date of Call

e. Name of Individual who placed the call

f. Description of charter bus services

g. Quantity, unit price, total price of each item, and total monetary amount of each call

h. Date of Service Grand total of calls placed and total monetary value for the entire month.

8. INVOICES:

An itemized invoice shall be submitted for each call or at least monthly (all calls for the month), or upon expiration of this BPA, whichever occurs first. A copy of all invoices should be forwarded after delivery to the authorized caller placing the call.

9. PAYMENT:

Payment will be made by GPC. In accordance with FAR 13.301, DAFFARS 5313.301 and DAFI 64- 117, the GPC is authorized for use in making and/or paying for purchases of supplies, services, or construction as a method of payment for supplies and services and shall not exceed $25,000.00 per individual purchase.

10. PRICE LISTS:

The Contractor is required to submit one original price list. Price lists will be effective until an updated price list is incorporated as part of the BPA by agreement modification. A new price list will be requested from the vendor on an annual basis. Revised price lists will not become effective until approved by the CO; therefore, the Contractor is required to submit a revised price list a minimum of 30 calendar days prior to incorporation.

11. CANCELLATION AND/OR CHANGES OF/TO THE BPA:

This agreement may be terminated unilaterally at any time by either party in writing with 14 days notice.

This will not relieve either party from performance or acceptance of those calls that were issued and accepted prior to the effective date of withdrawal, unless otherwise agreed to by the parties herein. Any changes to this BPA shall be made by written modification by a warranted CO.

12. WORK SCHEDULE:

Normal duty hours are between 7:30 AM and 4:30 PM. The Contractor will coordinate calls with the authorized caller assigned post contract award.

13. ADMINISTRATIVE AUTHORITY:

a. Following award, this BPA will be administered by the 10th Contracting Squadron. The following address is as follows:

10th Contracting Squadron/PKB 8110 Industrial Drive, Suite 200 USAF Academy, CO 80840

b. The CO is the only person authorized to approve changes or modify any of the requirements under this BPA and not withstanding any provisions contained elsewhere in this BPA, the said authority remains solely with the CO. In the event the Contractor effects any such change at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the BPA price to cover any increase in cost incurred as a result thereof.

c. Contractual problems, of any nature, which might occur during the life of the BPA must be handled in conformance with very specific public laws and regulations (e.g., Federal Acquisition Regulation), and must be referred to the CO for resolution. Only the CO is authorized to formally resolve such problems.

Therefore, the user and the Contractor are hereby directed to bring all such contractual problems to the immediate attention of the CO.

d. Any request for BPA changes/modifications shall be submitted to the CO.

e. All correspondence concerning this BPA, such as requests for information, explanation of terms and conditions, and BPA interpretations, shall be submitted to the CO.

14. ADDITIONAL TERMS AND CONDITIONS:

The contracting officer is the only person authorized to change terms and conditions. In accordance with DAFI 64-117 paragraph 2.2.6.2, cardholders do not have the authority to sign any agreement with additional terms or conditions on the reservation and/or quote. Terms and conditions included in the BPA apply only. Terms and conditions on reservations/invoices are null and void. Only special vendor terms and conditions in the BPA apply. Vendors may submit special terms and conditions through the life of the agreement to be incorporated into the BPA.