Combined Synopsis Solicitation - FY27 Snow Removal.pdf

DEPARTMENT OF THE AIR FORCE

319th CONTRACTING SQUADRON (ACC)

GRAND FORKS AIR FORCE BASE ND

COMBINED SYNOPSIS/SOLICITATION

RFQ – Snow and Ice Removal Services

Purchasing Agency: 319th Contracting Squadron – 319 CONS/PKB 295 Steen Blvd. Bldg. 242 Grand Forks AFB, ND 58205

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in RFO part 12.202, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW RFO Part 12. Submit written quotes in reference to Request for Quote (RFQ) number FA465926QM010. Questions are due by 01 September 2026 at 10 am CST. A site visit can be conducted and can be done upon request.

This requirement is being solicited as a 100% small business set-aside. The NAICS code for this requirement is 488490 with a size standard of $18,000,000.

This solicitation document and incorporated provisions and clauses are those in effect through the Revolutionary FAR Overhaul (RFO) Effective 01 February 2026; and Revolutionary Defense Federal Acquisition Regulation (R-DFARS) Effective 02/01/2026.

QUOTE SCHEDULE:

Potential Offerors shall include the total price to provide for all items listed in Attachment 1 - Quote Schedule.

Place of Performance:

Grand Forks AFB, ND 58205

Quote Schedule Description Qty Unit Unit Price Extended Price

See Attachment 1: Quote Schedule Total Price $

Period of Performance:

Base Year: 1 Oct 2026 - 30 Sep 2027 Option Year 1: 1 Oct 2027 - 30 Sep 2028 Option Year 2: 1 Oct 2028 - 30 Sep 2029 Option Year 3: 1 Oct 2029 - 30 Sep 2030 Option Year 4: 1 Oct 2030 - 30 Sep 2031

*** To be considered for award: note that quoters must be actively registered with the US Government database System for Award Management (SAM) when submitting the quote or proposal. Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for purpose of invoice/payment if awarded the contract. Please note WAWF is the ONLY ACCEPT ABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their DUNS number, CAGE code, and confirmation of their registration in WAWF along with the quote. ***

"Registered in the System for Award Management (SAM)" means that-

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 ( see Subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record "Active".

Quotes are due no later than 10:00 AM. Eastern Standard Time, 26 August 2026. Quotes shall be sent via e-mail to the contracting points of contact listed below.

Contracting points of contact:

SSgt Jacob Goodwin, Contract Specialist, (701) 747-5290 or e-mail: jacob.goodwin.5@us.af.mil Mr. Jacob Pederson, Contract Officer, (701) 747-3204 or e-mail: jacob.pederson@us.af.mil Mr. Jeremiah Snedker, Contracting Officer, (701) 747-5299 or email: jeremiah.snedker@us.af.mil

Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs associated with this solicitation.

ADDENDUM TO RFO 52.212-1, INSTRUCTIONS TO QUOTERS

(a) Quote shall include the contractor's Quote Schedule as follows:

(1) Contractor's Unit and Total Price relating to each of the CLIN/Items above.

(i) Vendor must note that separate Contract Line Item Numbers (CLINs), are not prescribed for purpose of associated costs entailing taxes, fees, transportation, delivery, etc. Accordingly, quoted unit pricing for requirements at the CLIN level under this solicitation, shall be all inclusive of all associated costs (i.e. all material, transportation, labor, delivery, etc.)

(2) Discount for prompt payment - if any

(b) Company Point of Contact with name, address, email address, and telephone number.

(c) Quotes must be valid for a period of no less than 60 days.

NOTE: Vendor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of quotations. This aspect also includes the Government’s exclusion from requests by vendors to enter into supplemental agreements from their respective company in order to conduct business under a resultant contract award.

mailto:jacob.goodwin.5@us.af.mil mailto:jacob.pederson@us.af.mil mailto:jeremiah.snedker@us.af.mil

SPECIFIC INSTRUCTIONS

1. The Contractor's quote shall consist of the price quote and completed solicitation.

2. The quote shall consist of the quote schedule, the essential contractors service plan, and the list of past performance references (no more than 3references).

3. The quote must be completed and returned to the 319th Contracting Squadron, 295 Steen Blvd. Bldg.

242, Grand Forks AFB, ND, PRIOR to the exact time set for receipt of the quote.

4. General Instructions: This section of the RFQ provides general guidance for preparing the quote as well as specific instructions on the format of the quote. The Offeror's quote must include all data and information requested in the RFQ.

5. Text: Text shall be single spaced and printed black on white paper (black and white requirement does not apply to graphics, photos, etc. Company stationary and logos are acceptable).

6. The quote shall be complete, comprehensive and clearly presented. Elaborate artwork, expensive paper/binding, and expensive visual aids are neither necessary nor desired. All pages shall be numbered and identified with the Request for Quote (RFQ) number. The offeror shall provide any narrative or supporting materials necessary for the government to fully understand the quote.

7. The government reserves the right to conduct interchanges with all, some, or none of the vendors.

8. Quote Schedule. The contractor shall complete and return the quote schedule as part of their submitted quote.

9. Electronic submission of the quote is authorized via documents submitted in Adobe Acrobat or via email to jeremiah.snedker@us.af.mil or jacob.pederson@us.af.mil

(End of Addendum)

Vendors that are not able to comply with the aforementioned conditions will be determined as noncompliant with the solicitation requirements and therefore may be removed from consideration for award.

ADDENDUM TO RFO 52.212-2, EVALUATION OF OFFERS

a) The Government will award a contract resulting from this solicitation to the responsible quoter whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Interchanges may be held with all, some or none of the vendors. The following factors shall be used to evaluate offers

Factor 1: Total Evaluated Price

Price analysis will be performed to determine the reasonableness of the Offer's price quote.

Reasonableness will be based on the total evaluated price. The total evaluated price will be calculated as the sum of the Estimated Total Price for all the Contract Line Item Numbers (CLINs) along with the 6-month extension allowable under RFO 52.217-8, Option to Extend. The 6-month extension price will be calculated taking the CLIN total for the 4th Option Year and dividing that total by 2. This 6-month extension price will be added to the Base Year and 4 option years total.

The proposed prices will be evaluated for reasonableness. Analysis of the cost/price quote will be performed using one or more of the techniques defined in RFO 15.404-1 (b) in order to determine price reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition but may also be determined through cost and price analysis techniques.

mailto:jeremiah.snedker@us.af.mil mailto:jacob.pederson@us.af.mil

Factor 2: Past Performance

The quoters past performance will be evaluated utilizing the past performance list of references (att. 5) and the CO's knowledge of and previous experience with the services being acquired, contacting the past performance POCs listed in the quoter's quote, and any other reasonable basis needed to determine past performance. Past performance will be rated as either acceptable or unacceptable.

Past Performance Evaluation Ratings Rating Description Acceptable Based on the quoter's performance record, the Government has a reasonable expectation that the quoter will successfully perform the required effort, or the quoter's performance record is unknown.

Unacceptable Based on the quoter's performance record, the Government does not have a reasonable expectation that the quoter will be able to successfully perform the required effort.

Note: The Supplier Performance Risk System (SPRS) category of Neutral/No Scorable Data, or lack of past performance history will be rated as acceptable.

Evaluation steps: Price Factor and Past Performance:

Step 1: Evaluate all quotations for responsiveness.

Step 2: Rank all responsive quotations based upon vendor's Total Evaluated Price (TEP).

Step 3: Make a Best-Value decision based on performance evaluation and a determination that the price is fair and reasonable.

Evaluation Factors descending order of importance:

1. Price

2. Past Performance

* All factors other than price, when combined, are significantly less important than price. Past performance will solely be evaluated on a acceptable/unacceptable basis.

b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer ( or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Addendum)

All additional provisions and clauses applicable to this Combined Synopsis/Solicitation are provided in Attachment 2 - Provisions and Clauses. The full text of the RFO, R-DFARS, and can be accessed at https:/www.acquisition.gov.

List of Attachments:

Attachment 1 - Quote Schedule Attachment 2 - Provisions and clauses Attachment 3 - Performance Work Statement (PWS) dated 14 Jan 2026 Attachment 4 - PWS Appendix B Snow Removal Map Attachment 5 - U.S. Wage Determination 2015-4973 Rev 31. 12 May 2026 Attachment 6 - Mission Essential Contractor Services Plan Attachment 7 - Past Performance List of References

If your organization has the potential capacity to provide the above listed government needs, please provide the following information:

Company Name _____________ CAGE Code _____________

Business Type __________

POC Telephone Number ____________ POCEmail _____________________

If you have a GSA schedule that can provide this service, please provide the contract number:

GSA# ___________________

Contractor Name/Title

Contractor Signature