Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS/ SOLICITATION FOR COMMERCIAL ITEMS

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number FA441826Q0048 is issued as a request for quotation (RFQ) for Industrial Door Maintenance and Repair Services in accordance with (IAW) the Performance Work Statement (Attach. 1). All responsible sources may submit a quotation and will be considered.

This acquisition is set-aside 100% for HUBZone small business concerns. The applicable Product Service Code is J038 and NAICS code is 811310 for this acquisition with a small business size standard of $12.5 million.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

This is not a Defense Priorities and Allocations System (DPAS) rated acquisition.

(ii) See attached Attachment 2, Bid Schedule - Industrial and Specialty Door Mx for a list of line-item number(s) and items, quantities, and units of measure (including option(s)).

(iii) The contractor shall provide Industrial Door Maintenance and Repair Services in accordance with (IAW) the Performance Work Statement (PWS).

(iv) Period of Performance:

Base Period: 1 October 2026 – 30 September 2027 Option Year I: 1 October 2027 – 30 September 2028 Option Year II: 1 October 2028 – 30 September 2029 Option Year III: 1 October 2029 – 30 September 2030 Option Year IV: 1 October 2030 – 30 September 2031

This acquisition shall be F.O.B Destination.

(v) See Attachment 3 for a list of solicitation provisions and contract clauses that apply to the acquisition.

(vi) Offers in response to this acquisition are due no later than 2:00pm EST, on Friday, 5 June 2026 and must be submitted electronically by email to SSgt Adrian Martell at adrian.martell@us.af.mil and Stephanie Woods stephanie.woods.7@us.af.mil.

(vii) Any other additional information required by 5.101(c).

http://www.acquisition.gov/ mailto:adrian.martell@us.af.mil mailto:stephanie.woods.7@us.af.mil

1. RFO 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services. -Addenda

Site Visit Information: Prior to submission of quotes, parties interested in responding to this RFQ are highly encouraged to attend the SITE VISIT CURRENTLY SCHEDULED FOR 19 May 2026 at 0900 EST. No other Site Visit opportunities will be available. Attendees are limited to two (2) personnel per firm. Registrants must provide name, company, email, and phone number for each attendee to Contract Specialist, SSgt Adrian Martell at adrian.martell@us.af.mil no later than 12 May 2026 by 1230 EST. After initial registration, registered attendees will receive a request to provide additional information to process base passes. Registered attendees who do not provide the required data/form will not be permitted to join the site visit.

Request for Information (RFI): Questions received, in writing, and subsequent answers will be posted to SAM.gov. Offerors are encouraged to submit in writing all questions and request for clarifications no later than 1400 EST, 21 May 2026. The decision whether to respond to questions and requests for clarification made after 1400 EST, 21 May 2026 shall be at the sole discretion of the Contracting Officer.

Failure of a prospective offeror to submit any questions will be construed to mean that the prospective offeror fully understands all requirements of the solicitation.

Questions must be emailed to adrian.martell@us.af.mil.

This solicitation consist of the following documents:

Attachment 1 – Performance Work Statement Attachment 2 – Bid Schedule Attachment 3 – Provisions and Clauses Attachment 4 – Wage Determination 2015-4427 Rev 33 Attachment 5 – Appendix A PMI Door Listing Attachment 6 – Appendix B Repairable Door Listing Attachment 7 – Appendix C Service Call Historical Workload Data

The response shall consist of three parts:

PART I – Contractor Information and Amendment Acknowledgment

PART I – The RFQ consist of a cover page that identifies the following:

1. Project Name

2. Solicitation Number

3. Offeror’s name, address, and general contact information.

4. A statement addressing the offeror’s agreement to the contract terms and conditions as written in the SOLICITATION, with attachments, and acknowledgment of any amendments.

5. The cover page may state any delineating exceptions taken to the RFQ terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFQ may cause their quote to be determined not eligible for award. Offerors shall ensure that all clauses and provisions that require "fill in" information are appropriately completed.

6. Signature of authorized agent and contact information.

PART II – Price

Submit one electronic copy of the completed Attachment 2 - Bid Schedule (electronic copies must be compatible with Microsoft excel). Prices shall be inclusive of all costs associated with performance of work in accordance with the Performance Work Statement. All empty cells highlighted in green within Attachment 2 must be completely filled in. The offer must be submitted for a base period, plus four (4) Option Years. Amounts entered must not exceed two decimal points and must be rounded to the nearest cent. Quotes shall remain valid for at least 120 days following the RFQ closing date.

PART III – Past Performance

Only references for same or similar type of contracts are desired. Provide a maximum of three (3) references of “Recent" and "Relevant" projects. "Recent" is defined as projects performed within the past three (3) years from date of solicitation issuance.

"Relevant" is defined as performance effort involving similar scope and magnitude of effort and complexities this solicitation requires. The evaluation of past performance information will consider past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. The Government will evaluate key elements of past performance to include but not limited to:

a. Experience servicing and managing large hangar and bunker doors

b. Experience maintaining and inspecting a large number of doors on a single contract

c. Certifications or training on fire door maintenance and inspection

d. Contracts requiring emergency after hours response time

e. Experience with warranties and guarantee of services and repairs

f. Performing maintenance and inspections across geographically separated areas

g. Experience with security requirements

h. Multiple service call response time requirements

i. Contracts with a safety plan

j. Contracts with a quality control plan

k. Providing preventative maintenance schedules and preventative maintenance task lists (PMTL)

l. Contracts with a limit of liability

Furnish the following information for each contract referenced:

1) Company/Division name.

2) Contracting Agency/Customer.

3) Contract Number and Contract Type (e.g., Firm Fixed-Price, Time & Materials, etc.).

4) Contract Dollar Value (Initial, final and an explanation of the difference).

5) Period of Performance.

6) Verified, up-to-date name, address, email, and telephone number of the Contracting Officer or Contracting Officer Representative.

7) Brief summary of the requirement, AND a copy of the PWS/SOW associated with the work.

8) Comments regarding compliance with contract terms and conditions

9) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

2. Evaluation Procedures and Basis for Award: RFO 52.212-2 Addenda

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered.

The following factors shall be used to evaluate offers:

(1) Price

(2) Past Performance

Price - Initially, offers will be ordered according to Total Evaluated Price (TEP), from lowest to highest. The TEP will be calculated by adding the base year price, plus all option year prices together. For price evaluation purposes, the Government will calculate an evaluated price for the RFO 52.217-8 six-month extension by pro-rating the Offeror’s proposed price for Option Year 4 to a six-month period. This amount will be included in the Total Evaluated Price. Should the Government later exercise this option, the actual price will be determined by the contract prices in effect at the time of exercise, in accordance with RFO 52.217-8. The Government may determine an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Past Performance - The government will begin evaluating past performance starting with the lowest priced offeror. Evaluation of the offerors past performance is subjective and will result in a rating of Substantial, Satisfactory, Neutral, Limited, or No Confidence. Offerors who do not have recent and relevant past performance relating to this requirement will receive a rating of Neutral Confidence. Beginning with the lowest priced offer, the Government will seek recent and relevant performance information on all offers based on (1) references provided by the offeror and (2) data independently obtained from other government and commercial sources.

Recent is defined as performance during the preceding three years from the date of issuance of this solicitation.

Relevant past performance includes performance of efforts providing management, tools, equipment, and labor for Industrial Doors Maintenance and Repair services that involved similar scope and magnitude of effort and complexity as this solicitation requires. The Government will evaluate key elements of past performance to include but not limited to:

a. Experience servicing and managing large hangar and bunker doors

b. Experience maintaining and inspecting a large number of doors on a single contract

c. Certifications or training on fire door maintenance and inspection

d. Contracts requiring emergency after hours response time

e. Experience with warranties and guarantee of services and repairs

f. Performing maintenance and inspections across geographically separated areas

g. Experience with security requirements

h. Multiple service call response time requirements

i. Contracts with a safety plan

j. Contracts with a quality control plan

k. Providing preventative maintenance schedules and preventative maintenance task lists (PMTL)

l. Contracts with a limit of liability

The purpose of the past performance evaluation is to allow the government to assess the offeror’s probability of meeting the solicitation requirements based on the offeror’s demonstrated past performance.

The assessment process will result in an overall performance confidence assessment of Substantial Confidence, Satisfactory Confidence, Neutral Confidence, Limited Confidence, or No Confidence as defined in the table below.

Rating Description

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation the offeror will successfully perform the requirement.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation the offeror will successfully perform the requirement.

Neutral Confidence

No recent/relevant performance record is available or the offeror’s performance record is so sparse, no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation the offeror will successfully perform the requirement.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation the offeror will successfully perform the requirement.

Past performance regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement will not be rated as highly as past performance information for the principal offeror. Offerors with no recent/relevant performance history or if the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned shall receive the rating of “Neutral Confidence," meaning the rating is treated neither favorably nor unfavorably. Substantial and Satisfactory confidence are considered higher performance confidence assessments than Neutral confidence.

In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. The following table describes past performance relevancy ratings.

Adjectival Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

As described above, the Government intends to first order all offers by price.

Starting with the lowest priced offer, the Government will evaluate that offeror’s past performance. If the lowest priced offer receives a Substantial Performance Confidence Rating, that offer represents the best value for the Government and the evaluation process stops at this point; an award shall be made to that offeror without further consideration of any other offers.

In the event the lowest priced offeror does not receive a Substantial Performance Confidence Rating, the next lowest priced offeror will be evaluated, and the process will continue (in order of price lowest to highest) until an offeror is judged to have a Substantial Confidence rating or until all offerors are evaluated.

In the event an offeror other than the lowest priced offeror receives a Substantial Performance Confidence Rating, the Contracting Officer will perform an integrated best value evaluation. Based on the integrated best value determination the Government will make an award to the offer providing the best value to the Government.

(viii) None of the requested services are subject to the World Trade Organization

Government Procurement Agreement and/or a Free Trade Agreement.

Therefore, the clauses under RFO 5.101(4)(iii) do not apply.