Combined Synopsis Solicitation.docx

Combined Synopsis/Solicitation

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation Number: FA8222-25-SNOWR posted to SAM.gov on 16 July 2025.

This solicitation is issued as a request for quotation (RFQ). Offers are due by 1100 MST, 15 August 2025.

The Government intends to award a Firm Fixed Price contract based on Lowest Price Technically Acceptable (LPTA).

(iii) This solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular 2025-02.

(iv) This RFQ utilizes the following Size Selection Information:

(v) This RFQ consist of the following attachments:

a. Attachment 1 - Performance-Based Work Statement (PWS)

b. Attachment 2 – Building Maps

c. Attachment 3 - CLS Clauses Incorporated by Reference

(vi) Description of item(s) to be acquired:

This action is to procure Snow Removal Services for each 309 Software Engineering Group (SWEG) building located at Hill Air Force Base in accordance with (IAW) the requirements of the Performance Work Statement (PWS). The contractor shall provide all management, tools, supplies, equipment, and labor necessary to provide routine snow removal services for the 309 SWEG. The contractor shall comply with all OSHA requirements. No part of this contract shall be construed to require Contractor personnel to provide personal services to the Government. The Contractor shall comply with this PWS in its entirety. The Government intends to award a base contract with quantity thirty-nine (39) pushes plus four (4) option years. Please see attachments for detailed specifications.

(vii) Period of Performance (PoP) and place:

PoP:

Base Contract: 01 Nov 2025 – 31 March 2026 Option Year 1: 01 Nov 2026 – 31 March 2027 Option Year 2: 01 Nov 2027 – 31 March 2028 Option Year 3: 01 Nov 2028 – 31 March 2029 Option Year 4: 01 Nov 2029 – 31 March 2030

Location:

Hill Air Force Base, Utah

(viii) PLEASE REVIEW/PROVIDE ALL INFORMATION BELOW:

1. An official quote with pricing

2. Company Name and Address

3. CAGE Code

4. SAM.gov Unique Entity Identification (UEI)

5. Company POC and Contact Information

6. Payment Terms (Net 30, discounts, etc.)

7. Days to start and/or delivery After Receipt of Order

(ix) Notice to Offerors:

The Government intends to award a Firm Fixed Price contract for this requirement. The Government reserves the right to award on a multiple award or an all or none basis. All firms must be registered in the System for Award Management database at www.sam.gov and have a current SPRS NIST 800-171 DoD Assessment for award consideration. The Government reserves the right to award a contract/order with/without interchanges with respective offerors. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

(x) Offers are due by 1100 MST, 15 August 2025. Interested parties shall submit their quotes via electronic mail to kathryn.mckay@us.af.mil and christa.phillips.1@us.af.mil.

a. The offeror must provide Cage code and SAM UEI when submitting bid.

(xi) All questions or comments must be sent to Kathryn McKay at kathryn.mckay@us.af.mil NLT 1100 MST, 30 July 2025.

(xii) The following clauses will be applicable to the resultant contract. The additional clauses contained in attachment “CLS Clauses Incorporated by Reference” will also be applicable to the resultant contract:

52.212-1 Instructions to Offerors

52.212-2 Evaluation -- Commercial Items

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) price;

(ii) technical capability of the item offered to meet the Government requirement;

Quotes must meet all requirement found in the Performance Work Statement (PWS).

(b) Evaluation is on Lowest Price Technically Acceptable (LPTA) basis. All offers will be evaluated on their proposed Total Price. The contract will be awarded to the company with lowest price, which also fully meets all specifications. The three lowest priced proposals will be evaluated for technical acceptability (to be based on the specifications). The next lowest offer will only be evaluated if the aforementioned offers are not found technically acceptable (and so on). Only one award will be made under this solicitation. Award will be conducted under the provisions of FAR Part 12, Commercial Items, and FAR 13, Simplified Acquisition Procedures. Please submit only written offers; oral offers will not be accepted. All firms or individuals responding must be registered with the System for Award Management (SAM) database at www.sam.gov and have a current SPRS NIST 800-171 DoD Assessment to be considered for award.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-3 Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

52.212-4 The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

52.212-5 FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION 2025-O0003 and 2025-O0004)

5352.201-9101 Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official.

Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Kayla Marshall, 6038 Aspen Ave, Bldg 1289 Upstairs, Hill AFB, UT 84056, Phone: (801) 777-6549, kayla.marshall@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer

(End of clause)