Combined Synopsis - FA568226QA039.pdf

Combined Synopsis/Solicitation

DEPARTMENT OF THE AIR FORCE

31ST FIGHTER WING (USAFE)

Requirement Title: 31 CS – Secondary Crash System Replacement (2026)

Solicitation Number: FA568226QA039

Solicitation Issue Date: 19 May 2026

Response Deadline: 18 June 2026 no later than: 04:00 PM CET

Point(s) of Contact: SrA Medrano, Jessica jessica.medrano_majano.1@us.af.mil +390434-304979 Casadio, Gualtiero gualtiero.casadio.it@us.af.mil +390434-307931

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.202(b)(1) and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This procurement is being conducted on a brand name basis. Only products manufactured by Forum Communications International will be accepted. Vendors must provide a letter from the Original Equipment Manufacturer (OEM) stating that they are an authorized distributor/re-seller. Failure to provide this documentation will result in the vendor’s offer being deemed non-responsive.

3. Due to the overseas location of this requirement, no set-aside will be used in accordance with RFO 19.000(b).

4. This solicitation is being issued as a(n) Request for Quote (RFQ).

5. This solicitation incorporates provisions and clauses by reference. Provisions and clauses are those in effect through the Revolutionary

FAR Overhaul (RFO) and revised DFARS and DAFFARS Agency Deviations.. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul

6. The North American Industry Size Classification (NAICS) code associated with this requirement is: 334118

7. Product Service Code (PSC) associated is: 7G21

8. AWARD BASIS: Price and Other Factors

9. Quotes must be valid until September 30, 2026

☒Funds Available ☐ Funds Not Currently Available – Funds are not available at the moment, award is subject to availability of funds.

CONTRACT INFORMATION

Type of Contract: Firm Fixed Price

Invoicing Procedures: The contractor will submit invoices for payment electronically through the Procurement Integrated Enterprise Environment (PIEE) system (https://piee.eb.mil/piee-landing/)

The applied EURO / USD exchange rate will be 0.9303.

General Information

Requirement Information mailto:jessica.medrano_majano.1@us.af.mil mailto:gualtiero.casadio.it@us.af.mil https://piee.eb.mil/piee-landing/

Items To Be Provided

Potential quoters are to quote on the following line item, quotes are due to this office no later than NLT TBD at 1600 hrs.

Central European Time (CET) to the above POCs.

It is solely the contractor’s responsibility to make sure the Government has received their emails.

CLIN DESCRIPTION Estimated

QTY

Unit Of Issue

Unit Price

TOTAL

EUR

CLIN

Secondary Crash System Upgrade:

Engineering, Furnishing, Installing and Testing (EFI&T) of a new FORUM brand push-to-talk standalone Voice over IP (VoIP) based Second Crash Network (SCN) replacing the existing Forum Alert III copper based SCN at Aviano Air Base, IAW enclosed SOO.

To include Direct shipping cost.

1 Lot

TOTAL QUOTATION

PROPOSED DELIVERY SCHEDULE:

DELIVERY LOCATION:

Direct shipping to:

31 LRS/LGRDDC

BLDG 1029 Unit 6108 Commercial Phone: +39 0434 30 8535

AVIANO AB, ITALY

33081 AVIANO (PN)

ATTN- Mr. Bryan P. Szafranek, 31st Communications Squadron Phone: +39 0434 30 7128

Vendor Information

Company Name:

Quoted By:

Title:

Phone:

Email: CAGE Code:

Discount Terms:

By the submission of this quote, the aforementioned Vendor acknowledges the solicitation and all of its amendments as well as takes no objections to the Solicitation's Provisions and Clauses.

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services (Sep 2023) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of Revolutionary FAR Overhaul (RFO) 52.212-1 remain in effect. The following is tailored to this acquisition and is hereby added via addendum:

Clarification of language used: This solicitation is a request for quote (RFQ). If appearing in this solicitation, the terms "RFP" shall mean "RFQ", the words "proposal" or "offer" shall mean "quote", the word "offeror" shall mean "quoter" and the word "contract" shall mean "purchase order.".

The purpose of these instructions is to prescribe the format of the quotes in response to this Request for Quotations (RFQ) and describe the approach for the development and presentation of the request for quote data. This is designed to ensure the essential information required for evaluation is submitted. Submit quotations to the office specified in this solicitation no later than the time specified in this solicitation.

Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition.

However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. In order to be determined responsive, an offeror must submit all documentation to demonstrate the following:

a. A Cover Letter which shall include the Offeror's points of contact with e-mail address and phone number who are authorized to contractually obligate the company and expiration date of the quote (quote must be valid until 30 SEP 2026).

b. Acknowledgement of compliance with all solicitation terms and conditions.

c. Acknowledgement of all solicitation amendments.

d. PDF proving the Company registration with System for Award Management (SAM).

You may submit more than one quote and are encouraged to do so if an alternative satisfying the requirements of the solicitation exists and may be of interest to the Government.

Terms and content of your quote: Your quote must be based on the terms of this RFQ. We may reject any quote that does not meet these terms in every respect.

Warranty: The quoter shall provide the applicable express warranties as a separate document that shall be included in the final contract by attachment.

The Contracting Officer may request additional documentation or information from any or all prospective contractors, to include:

references to current or former customers who will attest to the quality of your product or service, evidence of the contractor's ability to comply with the delivery or performance schedule, information regarding the contractor's organization, experience, accounting and operational controls, technical skills, technical literature, and facilities, or any other documentation and information that might be necessary to determine the contractor's capacity for work.

Issuance of Purchase Order: The Government intends to evaluate quotations and issue a purchase order based on the initial quotations received. Therefore, the offeror’s initial quotation should contain the offeror’s best terms. The Contracting Officer may reject any or all quotes. After the evaluation of initial quotes received, the Contracting Officer may negotiate final terms with one or more offerors of the Government's choice before issuing a purchase order. The Contracting Officer will not negotiate with any offerors other than those of the Government's choice and will not use the formal source selection procedures described in RFO Part 15. The Contracting Officer will issue a purchase order to the vendor in accordance with the evaluation criteria cited in 52.212-2 below.

The Government reserves the right to cancel this RFQ at any time prior to or after receipt of quotes. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a quoter for any costs.

Notification and Requests for Information. Electronic public notification WILL be provided through Government Point of Entry www.sam.gov website. The contracting officer will NOT notify unsuccessful quoters who responded to this solicitation. Quoters may request information on purchase order resulting from this solicitation from the contracting officer.

Instructions to Quoters

All referenced documents for this RFQ are available on the beta SAM website. Potential quoters are encouraged to subscribe/follow for real-time e-mail notifications when information has been posted to the website for this RFQ.

All submissions shall be referencing the solicitation number FA568226QA039, including the company information and point of contact, phone number, and e-mail address. Quotes shall be submitted digitally by email ONLY prior to the time set for quotes closing date to the above POCs.

Address any questions or concerns to the Contracting Office. The subject of the email shall be "Questions - FA568226QA039". Questions shall annotate a reference to the specific combined synopsis element to which they pertain. All questions submitted to the above POCs by 10 June 2026 at 1600 hrs. CENTRAL EUROPEAN TIME (CET), will be taken into consideration and answered.

It is solely contractor's responsibility to make sure the Government has received their emails. When sending multiple e-mails, please numerate them, 1 of #, 2 of #, etc. It is also recommended to keep size of the pictures provided at minimum but still showing a good quality detail. If practicable, it is suggested to consolidate them in a PDF file.

In addition to the requirements outlined above required to determine responsiveness of prospective quoters, the quote shall consist of two

(2) additional separate parts:

PART I: TECHNICAL

The technical part of quotation shall be clear, concise and shall present the capability of the offeror to successfully meet the needs of the Government based upon the following documents:

a) Offeror will present a PWS which will complement the Solicitation's SOO, but still maintaining and mirroring the paragraph and narrative structure of it, by describing in further detail the operational and technical components (i.e. the processes, techniques, provided equipment/materials utilization, anticipated schedule of every single phase to show the time progression of the installation, testing, and full operation demonstration) meeting the requirement goals/scopes of the replacement of the existing FORUM Alert III copper based Second Crash Network (SCN) for the 31 OSS user at Aviano AB, Italy and providing an upgrade to a new FORUM push-to-talk standalone Voice over IP (VoIP) SCN. The Government reserves the right to add or remove items from the provided PWS as needed.

b) Organizational Chart - through the submission of the Organizational Chart the offeror will demonstrate that it has the necessary staff to fulfill the peculiarity of services required at para. 1.1 of the SOO. At the minimum, the following personnel shall be identified:

1) personnel who represents the company and will interact with the US government in English both orally and in writing.

2) personnel (technicians) qualified to perform tasks in accordance with (IAW) the requirements of SOO. Copy of current certifications and/or curriculum should be enclosed to the Organizational Chart.

c) Specifications of the equipment, and/or descriptions of procedures, that will be deployed to meet the requirements as outlined in the SOO, showcasing adequacy and capability of Contractor to fulfill the service required.

PART II: PRIOR EXPERIENCE

The offeror shall provide recent and relevant prior experience information. The prior experience information shall showcase the contractor's/subcontractor's ability to fulfil the requirement.

Recent: Is defined as projects performed within the preceding 3 years from the date of issuance of the solicitation. If the project is ongoing, to be evaluated the submitted information must demonstrate that the project has reached a point of substantial completion.

Relevant: Is defined as prior experience equal to or exceeding the solicited requirement considering magnitude and technical specifications for accomplishing of likewise effort as defined in the enclosed Statement of Objective (SOO) and overall price of the referenced project.

Provide at least one but no more than three (3) references for the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years from the date of the solicitation. Furnish the following information for each contract listed:

a. The title and number of the contract/project.

b. Description of work accomplished (magnitude and technical specifications of Secondary Crash System provided as referenced).

c. Length of contract/project (year/month/date - year/month/date).

d. Value of contract/project in Dollar total amount.

e. Complete name of point of contact at Client Organization (including e-mail and phone number)

PART III: PRICE

Fixed Priced Quote: the resultant contract will be Firm-Fixed Priced. Multiple awards will not be considered. Accordingly, quoted prices shall be fixed, and not subject to revision and/or negotiation if selected for contract award. The CLIN of present solicitation must be provided filled in with UNIT and TOTAL amounts. The proposed price shall be submitted in EURO and/or United States (US) Dollars.

Prices must be exclusive of I.V.A. Tax pursuant to art. 72 of the Decree Law No. 633, dated 26 Oct1972. Offeror should provide method of payment accepted, via Electronic Funds Transfer (EFT).

Service will be executed upon authorization of Government personnel only.

(End of Addendum to 52.212-1) (End of Provision)

52.212-2 Evaluation--Commercial Products and Commercial Services (Nov 2021) – ADDENDUM

BASIS FOR CONTRACT AWARD: This is a commercial service acquisition under the authority of RFO Part 12, Acquisition of Commercial Products and Commercial Services. Government evaluation will be conducted on received quotation considering the evaluation factors listed herein. Consistent with simplified procedures the quotation will be evaluated in accordance with RFO 12.203(c)(2). Comprehensive evaluation will be utilized whereby the government will scrutinize received quotation meeting the requirements as defined in Addendum to 52.212-1 and 52.212-2. The government reserves the rights to determine the awardee’s offer as advantageous by providing the required services or exceeding the minimum standards, even though not being required to do so.

This selection will be based on an integrated evaluation of the factors as described below.

Part I: Technical Part II: Prior Experience Part III: Price

I Technical evaluation:

Under this part, the documentation submitted by the offeror will be evaluated to determine if the information provided upon each criteria listed and described under 52.212-1 Instructions to Offerors--Commercial Products and Commercial Services - Mar 2023 - ADDENDUM adequately demonstrates that the contractor fully understands the SOO requirements and has the capability to meet the Government needs.

II Prior Experience:

Under this factor, the Government will evaluate the offeror's submitted information on at least one (1) but no more than three (3) contracts/projects within the last three (3) years from the issue date of subject solicitation, demonstrating that the offeror has the capability to perform/fulfil a requirement similar in size and scope to the one described by the SOO.

III Price Evaluation:

The reasonableness of the quotation will be determined on the total evaluated price (TEP). Quoter should give her/his most competitive price. Additionally, as this requirement is commercial and will result in a "firm-fixed-price" a comparison of quoter's total price with other Government contract for a comparable effort will satisfy the requirement for price analysis, in determining the price fair and reasonable.

The Government may determine that the offer is unacceptable if the prices are significantly unbalanced.

IMPORTANT NOTE: The listing above IS NOT in any order of importance.

(End of Addendum to 52.212-2) (End of Provision)

Evaluation Criteria

Attachments

Attachment 1: SOO Secondary Crash Network (SCN) Attachment 2: Clauses, Provisions, and other Terms and Conditions

CONTRACT INFORMATION