Combined SS Awards_Decorations 2025.pdf

(1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

(2) The solicitation number is 20149552 and is issued as a request for quote (RFQ) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04. The associated North American Industrial Classification System (NAICS) code for this procurement is 332999 with a small business size standard of 750 Employees.

(3) This RFQ shall be a Small Business set-aside. All qualified, responsible sources may submit a quote that shall be considered by the agency. Quoters are advised that they are responsible for obtaining amendments. FOB destination per shipping address listed in the statement of work.

(4) The Government anticipates awarding a Firm-Fixed Price purchase order resulting from this combined synopsis/solicitation to the responsible offeror whose offer is determined the lowest priced technically acceptable. Technically acceptable can include but is not limited to price, past performance, and technical capability.

(5) The Department of Homeland Security (DHS), Customs and Border Protection (CBP), US Border Patrol (USBP) intends to award a purchase order for the procurement of Honorary Awards and Decorations. All decoration set information can be found in the attached STATEMENT OF Work (SOW) and Appendix’s to include quantities, delivery addresses and specifications. The contractor shall be responsible for providing all labor, equipment, personnel, licenses, permits, supplies and supervision. Unless otherwise specified in the contract or purchase order, the contractor is responsible for the performance of all inspection requirements and Quality Control (QC).

It is required that all contractors submitting a quote review the attached STATEMENT OF Work and all attachments. All contractors submitting a quote shall be required to meet the requirements found in the STATEMENT OF WORK. Only qualified contractors who can meet the requirements defined herein shall be considered for award.

Past performance evaluation may consider any data available in federal procurement databases such as the Federal Awardee Performance and Integrity Information System (FAPIIS) or CPARS as well as other available sources.

All quotations shall include:

A. Tax Identification Number (TIN) B. Unique Entity Identifier C. Contact Name D. Contact Email Address E. Contact Phone Number F. Complete Business Mailing Address

Awardee must be registered in the System for Award Management (SAM) at www.sam.gov. Award cannot be made to a vendor without being registered in SAM.

(6) The DHS, Customs and Border Protection require the following line items based on the requirements found in the STATEMENT OF WORK:

Three different Decoration Sets with Ribbon – Quantities and delivery location listed in the SOW. Pricing shall be inclusive of delivery.

(7) Contractors shall submit a quote for each of the 3-line items (Decoration Sets) as listed in the SOW under 5.1 for a base period and one (1) option period. Quotes shall be emailed to David Banks at david.m.banks@cbp.dhs.gov by 2:00 PM EST 8/28/25.

Email title shall include vendor name and RFQ # 20149552.

All questions shall be submitted by 3:00PM EST, 8/22/25. Questions will not be accepted beyond this date.

Quotes shall be submitted to david.m.banks@cbp.dhs.gov

(8) CONTRACT MANAGEMENT

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

Communications pertaining to the contract administration will be addressed to the Contracting Officer. No changes to the statement of work are authorized without a written modification to the contract executed by the Contracting Officer.

The Contractor is advised that only the Contracting Officer can change or modify a purchase order or contract terms or take any other action, which obligates the Government. No changes to the statement of work, purchase order or contract terms, or conditions are authorized without a written modification to the purchase order or contract executed by the Contracting Officer.

(9) The following provisions and clauses apply to this acquisition:

(a) FAR 52.212-1, Instructions to Offerors - Commercial Items.

(b) FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, applies to this acquisition. Offerors must complete the Representations and Certifications in the System for Award Management (SAM) when registering at www.sam.gov.

(c) FAR 52.212-4 Contract Terms and Conditions – Commercial Items.

http://www.sam.gov/ mailto:david.m.banks@cbp.dhs.gov mailto:david.m.banks@cbp.dhs.gov http://www.sam.gov/

(d) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items, and the following selected clauses in paragraph

(b) & (c); 52.203-6, 52.203-17, 52.204-17, 52.209-6, 52.222-3, 52.222-19, 52.222-21, 52.222-35, 52.222-36, 52.222-37, 52.222-50, 52,223-23, 52.226-8, 52.232-33, 52.240- 1.

(e) The following additional FAR, HSAR and other Clauses / Provisions apply to this procurement: 52.204-7 System for Award Management; Requirements; 52.204-23, 52.204-25, 52.219-28 Post-Award Small Business Program Representation; 52.224-3 Privacy Training, Alternate 1 (Deviation); 52.232-18 Availability Of Funds; 52.233-1 Disputes; 52.233-4 Applicable Law For Breach Of Contract Claim; 52.249-1 Termination For Convenience Of The Government; 52.252-2 Clauses Incorporated by Reference; 3052.242-72 Contracting Officer Representative; 3052.212-70 Contract Terms & Conditions Applicable to DHS Acquisition of Commercial Items part (b) clauses – 3052.205-70, 3052.242-72 & 3052.247-72; Special Security Requirements Contractor Pre-Screening; Safeguarding of Sensitive Information; Security Procedures;

Electronic Invoicing and Payment Invoice Processing Platform (IPP).

Additional clauses may be included in final award and awardee will be able to review prior to final signature.

(10) Full Text of referenced FAR & HSAR Clauses may be accessed electronically at http://www.acquisition.gov/far/ http://www.dhs.gov/xlibrary/assets/opo hsar_jun_2006.pdf

Note:

In compliance with Executive Order, Ending Illegal Discrimination and Restoring Merit- Based Opportunity, dated January 21, 2025, the contractor agrees that its compliance in all respects with applicable Federal anti-discrimination laws is material to the government’s payment decisions for purposes of section 3729(b)(4) of title 31, United States Code; and, by virtue of submitting a quote/offer, the contractor certifies that it does not operate any programs promoting DEI that violate any applicable Federal anti-discrimination laws.”

No requirement in this contract should conflict or contravene Executive Order “Unleashing American Energy” dated January 20, 2025. To the extent any requirement may conflict or contravene that Executive Order, the requirement is deemed inapplicable to this contract. This would include requirements related to “climate-related risk management and/or greenhouse gas (GHG) emissions inventory and/or reduction target disclosure requirements.” The Contractor should consult with the Contracting Officer on any such requirement they determine is inconsistent with the Executive Order, and work on proposed modifications to comply with the EO and statutory requirements.

http://www.acquisition.gov/far http://www.dhs.gov/xlibrary/assets/opo_hsar_jun_2006.pdf

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.222-25, Affirmative Action Compliance, and paragraph (d) and (t) of 52.212-3, Offeror Representations and Certifications— Commercial Products and Commercial Services. Additional examples include 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services, and 52.213-4, Terms and Conditions— Simplified Acquisitions (Other Than Commercial Products and Commercial Services);

52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals— Representation. Components shall not consider or use these representations.

Contracting officers will not consider the following representations when making award decisions or enforce requirements:

Paragraph (d) and (t) of 52.212-3, Offeror Representations and Certifications— Commercial Products and Commercial Services;

Paragraphs (b)(33), (b)(34), (e)(1)(ix), and (e)(1)(x) of 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services. Additionally, per this deviation, in paragraph (b)(46), E.O.

14057 does not apply;

Paragraphs (e)(1)(ii)(I) and (e)(1)(ii)(J) of Alternate II of 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services; and

Paragraphs (a)(1)(vii) and (a)(1)(viii) of 52.213-4, Terms and Conditions—Simplified Acquisitions (Other Than Commercial Products and Commercial Services). Additionally, per this deviation, in paragraph (b)(1)(xvii), E.O. 14057 does not apply.

Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.