County of Greenville Substitute Form W-9

This is a County of Greenville Substitute Form W-9, a tax identification document required for vendor registration with Greenville County, South Carolina, in connection with RFP #26079 for Landfill Equipment Cleaning Services. The form must be completed by all prospective vendors and requires submission of legal business name, DBA/trade name, taxpayer identification number (either SSN or EIN/FIN), legal address, entity tax classification, service type description, payment remittance information, contact details, and authorized signature under penalty of perjury. Importantly, Greenville County requires vendors to submit this County Substitute Form W-9 exclusively; standard IRS Form W-9 will not be accepted. The form certifies that the provider is a U.S. citizen or person, holds a valid taxpayer identification number, and is not subject to IRS backup withholding. Sealed proposals for the landfill equipment cleaning services must be submitted through the County's online procurement portal by Friday, March 6, 2026, at 3:30 p.m., with public opening immediately following the deadline. The anticipated contract award date is March 20, 2026, with contract negotiations expected between March 20 and April 10, 2026, and a Notice to Proceed targeted for April 10, 2026. The contract will include an initial term with potential extension options for up to four additional one-year renewal periods.

Vendors must comply with South Carolina Illegal Immigration Reform Act requirements and provide comprehensive insurance coverage including General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Automobile Liability of $1,000,000 combined single limit, and Statutory Worker's Compensation with waivers of subrogation. Pricing must be submitted on net thirty-day terms with unit pricing by service type, hourly rates, flat rates for ten-hour days, mobilization fees, and reclamation costs. Vendors must also submit at least three references from current or previous customers, preferably South Carolina governmental entities. No specific budget or award value has been disclosed, no incumbent vendors have been identified, and no set-asides for disadvantaged enterprises have been designated. Payment is due within ten days of invoice receipt for detailed invoices submitted upon service completion.