COG_Sub_W9_.pdf

This is a Substitute Form W-9 document issued by the County of Greenville, South Carolina, required for vendors submitting proposals for mulching services at the Greenville County Administration Building. The form requires contractors to provide legal name, taxpayer identification number (SSN or EIN/FIN), business entity classification, service type description, legal address, and payment remittance information. A mandatory pre-proposal meeting and site visit are scheduled for April 9, 2026, at 10:00 a.m. at the Greenville County Square, Procurement Suite N2400. The question submission deadline is April 13, 2026, at 5:00 p.m., with sealed proposals due electronically by April 21, 2026, at 3:00 p.m. The tentative award date is April 28, 2026, with Notice to Proceed expected by May 12, 2026. The County intends to award a one-year contract with options for four annual renewals for the supply, delivery, and installation of double-ground Contractor's Grade mulch across designated landscape beds, tree rings, tiered wall beds, hillsides, and raised beds, maintaining a minimum depth of one inch, with completion required within five working days from the contractor's start date.

Contractors must submit pricing on a lump-sum basis with payment terms of thirty days, with no discounts for early payment consideration. Submissions must include at least three references from current or previous customers, preferably South Carolina governmental entities. Contractors are required to maintain comprehensive general liability insurance ($1,000,000 per occurrence/$2,000,000 general aggregate), automobile liability insurance ($1,000,000 per occurrence), and statutory workers' compensation coverage for South Carolina. No bonding is required. Contractors must comply with South Carolina's Illegal Immigration Reform Act, provide proof of asbestos-free materials, and maintain compliance with OSHA regulations, ADA guidelines, and the Prison Rape Elimination Act. The County's Substitute Form W-9 must be completed and submitted prior to contract award, as the IRS Form W-9 will not be accepted as a substitute. No set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or current contractors are identified in the procurement materials. Evaluation criteria are weighted equally at 17.2% each across five categories: responsiveness to the RFP, previous experience with similar projects, ability to meet specifications, timeline, references, and cost.