COG_Sub_W9_.pdf

This is a Substitute Form W-9 document issued by the County of Greenville, South Carolina, required for the mulching services procurement (RFP #26099) for the Greenville County Administration Building. The form requests vendors to supply and install double-ground Contractor's Grade mulch across designated landscape beds, tree rings, tiered wall beds, hillsides, and raised beds at the Administration Building and adjacent parking garage located at 301 University Ridge, Greenville, SC 29601, with a minimum depth of one inch and completion required within five working days of the contractor's start date. A mandatory pre-proposal meeting and site visit is scheduled for April 9, 2026, at 10:00 a.m. at the Greenville County Square, Procurement Suite N2400, with a question submission deadline of April 13, 2026, at 5:00 p.m., and sealed proposal submissions due electronically by April 21, 2026, at 3:00 p.m. The County intends to award a one-year contract with options for four annual renewals, with a tentative award date of April 28, 2026, and Notice to Proceed expected by May 12, 2026.

Pricing must be submitted on a lump-sum basis for mulch and labor with payment terms of thirty days, with no discounts for early payment consideration and no specific budget range disclosed. No set-aside designations, disadvantaged enterprise restrictions, or preferences are specified, and no bonding is required for this project. Contractors must maintain comprehensive general liability insurance ($1,000,000 per occurrence/$2,000,000 general aggregate), automobile liability insurance ($1,000,000 per occurrence), and statutory workers' compensation coverage for South Carolina, along with compliance with the state's Illegal Immigration Reform Act, provision of asbestos-free material proof, and adherence to OSHA regulations, ADA guidelines, and the Prison Elimination Act. Evaluation criteria are weighted equally at 17.2% each across five categories: responsiveness to the RFP, previous experience with similar projects, ability to meet specifications, timeline, references, and cost. The County's Substitute Form W-9 must be completed and submitted prior to contract award, as the IRS Form W-9 will not be accepted as a substitute.