COG_Sub_W9_.pdf

This is a Substitute Form W-9 document issued by the County of Greenville, South Carolina, used for vendor registration and tax identification purposes in connection with the Document Management Workflow procurement (RFP #25031). The form collects essential vendor information including legal name, taxpayer identification number (SSN or EIN), business entity classification, service type, and payment remittance details. The RFP seeks a comprehensive document management workflow solution to replace the County's end-of-life system, with primary focus on automating document control, upload permission management, document type specification, and markup capabilities within the Cityworks environment for the Land Development and Subdivision Administration departments. A non-mandatory pre-proposal meeting is scheduled for October 8, 2024, with proposals due on October 22, 2024 at 3:00 pm and a tentative contract award anticipated for November 5, 2024.

The procurement requires vendors to submit comprehensive pricing that includes software, development, implementation, and travel costs, along with a separate pricing list for job titles and hourly rates. Insurance requirements are substantial, mandating comprehensive general liability coverage of $1 million per occurrence, automobile liability of $1 million, statutory worker's compensation, and cybersecurity coverage of $1 million per occurrence. Vendors must provide at least three professional references with a preference for references from South Carolina governmental entities and demonstrate integration capability with Cityworks and other existing County systems. No specific budget range was publicly stated, though the stringent insurance and technical requirements suggest a potentially significant contract value. The procurement is open to all qualified vendors, with evaluation criteria weighted equally across vendor responsiveness, integration capabilities, markup functionality, and previous experience.