CNCC FY26-014 Addendum #1 - FINAL.pdf
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- Solicitation number
- RFP GJTA 2026000234 2
- Issued by
- Pueblo County, Colorado
About this file
This is an Addendum #1 to a Food Service Management Request for Proposal issued by Colorado Northwestern Community College (CNCC) for their Auxiliary Services department. The addendum addresses twenty-one questions and answers submitted by prospective vendors regarding the FY26-014 contract opportunity. Key operational details clarified include meal plan participation data showing enrollment across 14-week, 14-week with Friday, and 19-week plans ranging from 133 to 216 total participants across semesters from Fall 2024 through Spring 2026. Housing occupancy rates for on-campus residents range from 42% to 76% capacity across dormitories, with approximately 88 commuter students in Fall 2025 and 68 in Spring 2026. The contract requires food service management for mandatory meal plan participation by all resident students, with athletes required to participate in 19-week meal plans. CNCC owns all equipment and facilities used in the food service operation. Proposers are permitted to use the CNCC logo and campus photographs solely for proposal preparation purposes, with technical proposals suggested at thirty pages or fewer for physical sealed bids, though electronic submissions may exceed this length.
The current contractor's detailed financial information regarding retail sales, catering sales, conference sales, and operational statements are considered proprietary and confidential and were not disclosed. Current staffing levels and point-of-sale system information were similarly withheld by the incumbent vendor. CNCC confirmed no unamortized capital improvement balance exists that the winning bidder would assume. The addendum clarifies that the 2026-2027 academic calendar provides 117 Fall boarding days (August 12–December 12) and 117 Spring boarding days (January 13–May 15), with 25-35 additional optional yearly boarding days available for athletes and international students. The most recent dining service contract renewal document is referenced as an attachment to the addendum. All hiring decisions are handled by the vendor, with background checks required for all workers.
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Addendum #1 May 12, 2026
CNCC FY26-014
Food Service Management
Questions & Answers
1. Regarding the current staff, are they part of a CBA and if so, would you be able to share the current
CBA?
a. CNCC Response: The vendor handles all hiring. A background check is required for all workers.
2. Would you provide the current missed meal factor for students on a meal plan by meal plan type?
a. CNCC Response from Current Food Service Vendor: Meal plan utilization and participation metrics are operationally monitored as part of ongoing program management; however, detailed meal plan utilization data is considered proprietary operational information.
3. Would you provide a participation breakdown for each of the 2 meal plans offered for this year and previous year per semester?
a. CNCC Response:
MEAL PLAN
Fall
Spring
Fall
Spring
14W 10 21 18 24
14WF 15 11
19W 178 112 183 117 Grand Total 188 133 216 152
4. Does your current contractor own any small wares/equipment/vehicles needed to operate the program and if so, do you have a breakdown of this equipment?
a. CNCC Response: CNCC owns all equipment.
5. Please provide the number of voluntary meal plan participants/numbers over the past 2 years per meal plan.
a. CNCC Response:
Meal Plan Spring 2025 Fall 2025 14W 1 19W 1 1 b.
c. CNCC Response: All students living in the residents’ halls are required to have a meal plan, the only exception is if a student has a documented reason for cooking for themselves and it has to go through the disability services. CNCC only had 1 student fall and spring semester who met this requirement.
d. Please reference RFP document for total of population for students, faculty, staff.
6. Can proposers use the CNCC logo and photos of the campus and community for the express purpose of our proposal response to this RFP?
a. CNCC Response: Yes, for sole purpose of tailored proposal.
7. Would you provide the last 2 years of catering sales including both internal and external?
a. CNCC Response from Current Food Service Vendor: Catering activity has remained consistent with campus and community usage expectations. Detailed historical sales breakdowns are considered proprietary financial information.
8. Would you provide the last 2 years of retail sales?
a. CNCC Response from Current Food Service Vendor: Detailed retail sales information is considered confidential and proprietary business information.
9. Would you provide the last 2 years of dining service financial statements?
a. CNCC Response from Current Food Service Vendor: Detailed operating statement and financial reports are proprietary and confidential business information and are therefore not being disclosed.
10. Would it be possible to receive a copy of your most recent dining services contract renewal?
a. CNCC Response: Most recent dining service contract renewal is attached.
11. Does your current contractor have an unamortized capital improvement balance that the winning bidder would be required to assume in their financial projections?
a. CNCC Response: No.
12. Please confirm the page limitation amount for technical and cost proposals. I believe you mentioned up to 30 pages for the technical proposal. Would 50-60 pages for the technical proposal be acceptable?
a. CNCC Response: The page limitation is a strong suggestion for the physical sealed bids.
Electronic copies of the proposals can be longer than thirty pages, but please be considerate of the time of our panel members reviewing proposals.
13. Do we have permission to use the CNCC logo, along with photos from the CNCC website and social media channels, solely for purposes of preparing a tailored proposal response?
a. CNCC Response: Yes, for sole purpose of tailored proposal.
14. Based on the 2026–2027 academic calendar included in Attachment D, we calculated approximately:
i. 107 Fall board days
ii. 116 Spring board days
b. Could you please confirm whether those counts are accurate?
CNCC Response: Will confirm with selected vendor at contracting time.
AS OF NOW:
25-35 additional (optional) yearly boarding days for athletes/international students -not a mandatory requirement, but a CNCC request 117 Fall Boarding Day August 12th – December 12th 117 Spring Boarding Days January 13th – May 15th
15. What is the current housing occupancy percentage and housing breakdown by class year?
a. CNCC Response:
DORM
Fall
Spring
Fall
Spring
WHOL 18 2 2 2
WNIC 58 48 64 47
WROSS 112 82 148 103
TOTAL IN HOUSING 188 132 214 152
Housing Capacity 311 311 282 282 Occupancy Rate 60% 42% 76% 54% i.
1. Which student populations are currently required to participate in a meal plan?
CNCC Response: All students living on campus in resident’s halls are required to participate in a meal plan unless they have documented ADA accommodation that requires them to cook for themselves. Athletes are required to participate in a 19-week meal plan to offset cost of travel. All other students are required to participate in 14-week or 19-week meal plans.
16. Can you provide current participation counts by meal plan type?
a. CNCC Response:
MEAL PLAN
Fall
Spring
Fall
Spring
14W 10 21 18 24
14WF 15 11
19W 178 112 183 117 Grand Total 188 133 216 152
17. Approximately how many commuter students are on the Rangely campus?
a. CNCC Response: (88) Students in Fall 2025, (68) Students in Spring 2026.
18. Can you provide prior year sales information for:
i. Dining hall cash sales:
ii. Retail cash sales:
iii. Dining hall credit card sales:
iv. Retail credit card sales:
v. Meal plan / board plan sales:
vi. Any additional stored value or declining balance sales (if applicable)
b. CNCC Response from Current Food Service Vendor: Detailed sales mix and transaction category data are considered proprietary operation and financial information.
19. What were total catering sales for the last fiscal or academic year?
a. CNCC Response from Current Food Service Vendor: As the current contractor, certain operational and financial information is considered proprietary and confidential. We are happy to discuss the overall strength and opportunities within the catering program at a high level.
20. What were total conference sales for the last fiscal or academic year?
a. CNCC Response from Current Food Service Vendor: As the current contractor, certain operational and financial information is considered proprietary and confidential. We are happy to discuss the overall strength and opportunities within the catering program at a high level.
21. What POS and/or card processing system is currently in use?
a. CNCC Response from Current Food Service Vendor: The current operation utilizes () for the point-of-sale and card process functionality.
22. Approximately how many hourly foodservice employees are currently assigned to the operation?
a. CNCC Response from Current Food Service Vendor: The operation currently employs approximately () hourly team members, with staffing levels adjusted seasonally based on operation needs and campus activity.
Attachments:
1. CNCC Logo
2. FY26 Contract Renewal
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