CN-370000-HW558-DC11L.pdf
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- Contract number
- HW558
- Issued by
- Florida
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Task Assignment Notification Summary
This is a Task Assignment Notification Form under DEP Contract No. HW558, issued by the Florida Department of Environmental Protection (FDEP) Bureau of Waste Cleanup to Earth Systems (Earth) for remediation equipment management services. The task assignment was executed in November 2019 and involves oversight of storage facilities for equipment used by the Drycleaning Solvent Cleanup Program (DSCP). The primary stakeholders include the FDEP (through Contract Manager Crystal Posey), Earth Systems (Contractor Representative Jim Paxton), and Fountain RV, which operates the storage facility near Lakeland, Florida.
The scope of work involves Earth Systems overseeing the storage, maintenance, and inventory management of DSCP remedial systems and equipment at a centrally located, secure storage yard. Services include coordinating delivery and pickup of equipment from DSCP sites, rotating and inspecting equipment motors quarterly, maintaining a dynamic delivery schedule, and creating and updating a quarterly equipment catalog with delivery dates, contractor information, system components, condition observations, and photographs. The contract is structured as a fixed-price engagement with a total task assignment value of $41,513.92, comprising project management ($2,435.44) and four quarterly equipment storage oversight deliverables ($9,769.62 each), with the fourth quarter combining Subtasks 1 and 5 for $12,205.06. The period of performance extends through March 20, 2021, with quarterly email equipment storage status reports and equipment catalogs due on April 20, July 20, October 20, 2020, and January 20, 2021. Cost components include direct labor, overhead at 63%, general and administrative costs at 65%, fringe benefits at 34%, vehicle rental ($1,940 annually for truck usage at $97 per day), and storage yard lease costs ($16,050 annually at $4,012.50 per quarter through Fountain RV).
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Task Assignment Notification/Change Order Deliverables and Invoice Schedule Attachment
Contract Number: HW558 Task Assignment #: DC011L
Deliverables:
Deliverable Deliverable Due Date
First quarter email equipment storage status report (Jan - Mar) 20-Apr-20
Second quarter email equipment storage status report (April - June) 20-Jul-20
Third quarter email equipment storage status report (July - Sept) 20-Oct-20
Fourth quarter email equipment storage status report (Oct - Dec) 20-Jan-21
Invoice Schedule:
Requirements for Invoice Submittal Amount to be Invoiced
First quarter email equipment storage status report (Jan - Mar) - Subtask 2 $9,769.62
Second quarter email equipment storage status report (April - June) - Subtask 3 $9,769.62
Third quarter email equipment storage status report (July - Sept) - Subtask 4 $9,769.62
Fourth quarter email equipment storage status report (Oct - Dec) - Subtasks 1 & 5 $12,205.06
TOTAL COST $41,513.92
BWC TAFORM 01/18
Ron DeSantis Governor
Jeanette Nuñez Lt. Governor
Noah Valenstein Secretary
FLORIDA DEPARTMENT OF
Environmental Protection
Bob Martinez Center 2600 Blair Stone Road
Tallahassee, FL 3
2399-2400
Memorandum
TO:
FROM:
SUBJECT:
DATE:
HW558 Contract File
Crystal Posey, Project Manager
Remediation Equipment Management
HW558 DC011L
Task Assignment
November 20, 2019
Earth Systems will oversee the storage of remedial systems and equipment used by the Drycleaning Solvent Cleanup Program (DSCP), coordinate delivery/pickup of remedial systems and equipment from DSCP sites, and create a catalog of the available equipment and remedial systems, as described in the October 29th, 2019 Earth Scope of Work and Cost Estimate Form attached.
The FDEP Project Manager agrees to the scope of work and final cost associated with this Task Assignment (TA), total task amount is $41,513.92.
The final task completion date is March 20th, 2021.
223 12th Avenue North, Jacksonville Beach, Florida 32250, Tel 904.247.0740, Fax 904.247.7650
Florida • Colorado • North Dakota • New Jersey
October 29, 2019
Ms. Crystal Posey Bureau of Waste Cleanup Division of Waste Management Florida Department of Environmental Protection 2600 Blair Stone Road, M. S. 4520 Tallahassee, Florida 32399-2400
Subject: Proposal for Year 8 Oversight of Equipment Storage BWC Storage Yard, Lakeland, Florida
Dear Ms. Posey:
Earth Systems has prepared this proposal describing tasks associated with storage and maintenance of used Drycleaning Solvent Cleanup Program (DSCP) remediation equipment for the Bureau of Waste Cleanup (BWC). The tasks associated with the sixth year of equipment storage are as follows:
SUBTASK 1 – Project Management
Allowable costs for Project Management according to the Bureau of Waste Cleanup (BWC) contract with Earth Systems.
SUBTASK 2 – Year 8, Quarter 1 Storage Yard Oversight
Earth Systems will continue to store BWC remediation equipment at a facility near Lakeland, Florida. This facility is centrally located within the state, convenient to Interstate 4, and is surrounded by a security fence with a monitored entry gate. A separate area has been created within the larger storage facility to store only BWC equipment.
System collection coordination includes communicating the delivery process to the involved contractors, providing a point of contact for delivery, maintaining a dynamic delivery schedule, and ensuring someone from Earth Systems is onsite to open the gate, follow the transfer documentation process, and place the equipment so that it can be efficiently located and retrieved. Earth Systems assumes that on certain days during each quarter multiple systems will be delivered and/or retrieved. Accordingly, five days will be dedicated per quarter to receive or remove systems. Time onsite for system delivery/pick-up will also be used to open and rotate motors, thereby keeping the bearings lubricated. Earth Systems will also open the motors all incoming units to inspect and to documents conditions prior to acceptance into the yard.
Proposal for Year 8 Oversight of Equipment Storage
Available-for-reuse equipment catalog has been compiled by Earth Systems which includes delivery date, delivering contractor, a list of system components, condition observations, and photographs. The available-for-reuse equipment catalog will be updated each quarter to reflect any changes to the systems inventory.
Earth Systems will submit a report each quarter that describes the system deliveries and retrievals that took place. An updated equipment catalog will be provided as part of the quarterly report. Earth Systems will also upload photos of the equipment each quarter onto BWC’s FTP directory.
SUBTASK 3 – Year 8, Quarter 2 Storage Yard Oversight
Earth Systems will conduct the same activities described in Subtask 2 above during the second quarter of Year 8 storage yard oversight.
SUBTASK 4 – Year 8, Quarter 3 Storage Yard Oversight
Earth Systems will conduct the same activities described in Subtask 2 above during the third quarter of Year 8 storage yard oversight.
SUBTASK 5 – Year 8, Quarter 4 Storage Yard Oversight
Earth Systems will conduct the same activities described in Subtask 2 above during the fourth quarter of Year 8 storage yard oversight.
Cost and Schedule
The proposed cost and schedule for this project are provided in the table below.
Task Proposed
Cost Proposed
Schedule/Deliverables
Subtask 1 – Project Management $2,435.44
March 20, 2021
Subtask 2 – 1st Qtr. Equipment Storage Status Rpt (Jan-Mar)
$9,769.62 April 20, 2020
Subtask 3 – 2nd Qtr. Equipment Storage Status Rpt (Apr-Jun)
$9,769.62 July 20, 2020
Subtask 4 – 3rd Qtr. Equipment Storage Status Rpt (Jul-Sept)
$9,769.62 October 20, 2020
Subtask 5/1 – 4th Qtr. Equipment Storage Status Rpt (Oct-Dec)
$9,769.62 January 20, 2021
Total/Completion Date $41,513.95 March 20, 2021
Proposal for Year 8 Oversight of Equipment Storage
If you have questions or comments concerning this proposal, please contact me at (904) 247-0740.
Sincerely, EARTH SYSTEMS
James Paxton Operations Manager
FDEP COST ESTIMATE
Contractor: Earth Systems Equipment Storage O&M Q4 2020
Date: 11/20/2019
Task #: SubTask 1 Project Management SubTask 6
Site: Multiple SubTask 2 Equipment Storage O&M Q1 2020 SubTask 7
Activity/Phase: N/A SubTask 3 Equipment Storage O&M Q2 2020 SubTask 8
Project Manager: SubTask 4 Equipment Storage O&M Q3 2020 SubTask 9
SubTask 5 Equipment Storage O&M Q4 2020 SubTask 10
Totals 1 2 3 4 5 6 7 8 9
Labor Rate Category
$40.62 Project Manager (Paxton) 20 20.4 $42.30 Principal Manager (Marshall) 0 0 0 0 0 0 0 0 0
$0.00 Project Manager 0 0 0 0 0 0 0 0 0
$37.75 Senior Engineer/Geologist/Scientist 0 0 0 0 0 0 0 0 0
$32.21 Associate Geologist/Scientist (Dinning) 72 18 18 18 18 0 0 0 0
$0.00 Staff Engineer/Geolgist/Scientist 0 0 0 0 0 0 0 0 0
$21.63 Senior Tech (Hooker) 200 50 50 50 50 0 0 0 0
$0.00 Eng./Geologist/Scientist Technician 0 0 0 0 0 0 0 0 0
$0.00 Technician/Draftsperson II 0 0 0 0 0 0 0 0 0
$0.00 Technician/Draftsperson I 0 0 0 0 0 0 0 0 0
$0.00 Administrative Assistant 0 0 0 0 0 0 0 0 0
$0.00 General Office Clerk 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
Total Hours 292 20 68 68 68 68 0 0 0 0
Direct Labor $7,475.76 $830.64 $1,661.28 $1,661.28 $1,661.28 $1,661.28 $0.00 $0.00 $0.00 $0.00
Overhead 63.00% $4,709.73 $523.30 $1,046.61 $1,046.61 $1,046.61 $1,046.61 $0.00 $0.00 $0.00 $0.00
Gen & Admin 65.00% $4,859.24 $539.92 $1,079.83 $1,079.83 $1,079.83 $1,079.83 $0.00 $0.00 $0.00 $0.00
Fringe 34.00% $2,541.76 $282.42 $564.84 $564.84 $564.84 $564.84 $0.00 $0.00 $0.00 $0.00
Total Labor $19,586.49 $2,176.28 $4,352.55 $4,352.55 $4,352.55 $4,352.55 $0.00 $0.00 $0.00 $0.00
Other Direct Costs $373.79 $41.53 $83.06 $83.06 $83.06 $83.06 $0.00 $0.00 $0.00 $0.00
Travel
Crystal Posey
REV: 02/03 CEF EARTH SYSTEMS Page 1
FDEP COST ESTIMATE
Vehicle Rental $1,940.00 $485.00 $485.00 $485.00 $485.00 $0.00 $0.00 $0.00 $0.00
Mileage Costs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Air Fare $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Per diem + Hotel $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Travel $1,940.00 $485.00 $485.00 $485.00 $485.00 $0.00 $0.00 $0.00 $0.00
Subcontractor (Equipment Procurement)
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Procurement Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Subcontractor Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor (Services Procurement)
Drilling (Conventional) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Drilling (Non-conventional) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Mobile Laboratory $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Surveying $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
IDW $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Utilities $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Storage Yard Lease $16,050.00 $4,012.50 $4,012.50 $4,012.50 $4,012.50 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor Subtotal $16,050.00 $4,012.50 $4,012.50 $4,012.50 $4,012.50 $0.00 $0.00 $0.00 $0.00
Handling Fee $1,605.00 $401.25 $401.25 $401.25 $401.25 $0.00 $0.00 $0.00 $0.00
Total Subcontractor Cost $17,655.00 $4,413.75 $4,413.75 $4,413.75 $4,413.75 $0.00 $0.00 $0.00 $0.00
Laboratory
Analytical Costs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Fast Turnaround Charges $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Sample Shipping $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Laboratory $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Field Expenses
Personal Protection $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Expendables $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Equipment (Drilling related) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Equipment (Analytical related) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Equipment (IDW related) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Equipment (Other) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Field Expenses $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotal $39,555.28 $2,217.81 $9,334.37 $9,334.37 $9,334.37 $9,334.37 $0.00 $0.00 $0.00 $0.00
Completion Fee $1,958.65 $217.63 $435.26 $435.26 $435.26 $435.26 $0.00 $0.00 $0.00 $0.00
Total Estimated Cost $41,513.92 $2,435.44 $9,769.62 $9,769.62 $9,769.62 $9,769.62 $0.00 $0.00 $0.00 $0.00
$12,205.06
REV: 02/03 CEF EARTH SYSTEMS Page 2
LEVEL OF EFFORT/EXPENSE WORKSHEET
SITE : Multiple SUBTASK:Equipment Storage O&M Q1 2020
DATE: 11/20/2019
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
B Dinning - Geologist Schedule systems pick up or delivery, update catalog 18
Scott Hooker -Technician Be onsite for systems pick up or delivery estimated 5 days per quarter 50 Manually rotate blower motors once per quarter
TOTAL LABOR 68.0
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL EQUIPMENT $0.00
VEHICLE TYPE RATE UNIT USEAGE
Truck $97.00 day 5 $485.00
$0.00
TOTAL VEHICLE $485.00
PER DIEM STAFF RATE UNIT USEAGE
$0.00 $0.00 $0.00 $0.00
TOTAL PER DIEM $0.00
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL LAB $0.00
SUBCONTRACTOR COSTS
NAME PURPOSE COST
Fountain RV Equipment storage lot lease per quarter $4,012.50 $4,012.50
TOTAL $4,012.50
FINAL --7/24/96
SUBTASK:Equipment Storage O&M Q2 2020
DATE: 11/20/2019
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
B Dinning - Geologist Schedule systems pick up or delivery and update catalog 18
Scott Hooker -Technician Be onsite for systems pick up or delivery estimated 5 days per quarter 50 Manually rotate blower motors once per quarter
TOTAL LABOR 68.0
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL EQUIPMENT $0.00
VEHICLE TYPE RATE UNIT USEAGE
Truck $97.00 day 5 $485.00
$0.00
TOTAL VEHICLE $485.00
PER DIEM STAFF RATE UNIT USEAGE
$0.00 $0.00 $0.00 $0.00
TOTAL PER DIEM $0.00
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL LAB $0.00
SUBCONTRACTOR COSTS
NAME PURPOSE COST
Fountain RV Storage Yard Lease $4,012.50 $4,012.50
TOTAL $4,012.50
SUBTASK:Equipment Storage O&M Q3 2020
DATE: 11/20/2019
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
B Dinning - Geologist Schedule systems pick up or delivery and update catalog 18
Scott Hooker -Technician Be onsite for systems pick up or delivery estimated 5 days per quarter 50 Manually rotate blower motors once per quarter
TOTAL LABOR 68.0
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL EQUIPMENT $0.00
VEHICLE TYPE RATE UNIT USEAGE
Truck $97.00 day 5 $485.00
$0.00
TOTAL VEHICLE $485.00
PER DIEM STAFF RATE UNIT USEAGE
$0.00 $0.00 $0.00 $0.00
TOTAL PER DIEM $0.00
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL LAB $0.00
SUBCONTRACTOR COSTS
NAME PURPOSE COST
Fountain RV Storage yard lease $4,012.50 $4,012.50
TOTAL $4,012.50
SUBTASK:Equipment Storage O&M Q4 2020
DATE: 11/20/2019
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
B Dinning - Geologist Schedule systems pick up or delivery and update catalog 18
Scott Hooker -Technician Be onsite for systems pick up or delivery estimated 5 days per quarter 50 Manually rotate blower motors once per quarter
TOTAL LABOR 68.0
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL EQUIPMENT $0.00
VEHICLE TYPE RATE UNIT USEAGE
Truck $97.00 day 5 $485.00
$0.00
TOTAL VEHICLE $485.00
PER DIEM STAFF RATE UNIT USEAGE
$0.00 $0.00 $0.00 $0.00
TOTAL PER DIEM $0.00
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL LAB $0.00
SUBCONTRACTOR COSTS
NAME PURPOSE COST
Fountain RV Storage Yard Lease $4,012.50 $4,012.50
TOTAL $4,012.50
| Task Assignment Notification |
| Deliverable & Invoice Schedule |
| DC011L Equipment_Storage CEF 2020.pdf |
| Cost Estimate Final |
| Subtask 2 LOE |
| Subtask 3 LOE |
| Subtask 4 LOE |
| Subtask-5 LOE |
File details come from the government source that posted it. Updated .