CN-370000-HW558-DC002J.pdf
PDF 8 MB Posted
- Contract number
- HW558
- Issued by
- Florida
About this file
This document is a Task Assignment Notification Form (DC002J) issued under DEP Contract No. HW558 by the Florida Department of Environmental Protection (FDEP). The contract involves Earth Systems Inc, a contractor based in Jacksonville Beach, Florida, with Jim Paxton serving as the contractor representative. The work is being performed at the Extra Mile Cleaners facility located at 5111 Baymeadows Road #13, Jacksonville, Duval County, Florida (FDEP Site ERIC_4527). Crystal Posey serves as the FDEP Project Manager and Contract Manager overseeing this task assignment.
The task assignment authorizes Earth Systems to conduct additional groundwater sampling from two monitoring wells (MW012 and MW018) and analysis for volatile organic hydrocarbons (VOHs) using EPA Method 8260 to verify May 2019 monitored natural attenuation (MNA) results. The scope of work consists of two subtasks: Subtask 1 (Project Management) at a cost of $220.54 and Subtask 2 (2019 NAM Sampling and Reporting) at a cost of $2,414.82, for a total fixed-price task assignment value of $2,635.36. The final deliverable is a 2019 Groundwater Sampling Report including updated tables and figures, laboratory analytical data, and recommendations for additional work. The report submittal deadline is January 31, 2020, with the task execution period ending March 31, 2020. The cost estimate includes direct labor, overhead, general and administrative costs, fringe benefits, travel expenses, laboratory analytical costs, field equipment, and a completion fee, with no retainage or cost reimbursement components.
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Text version
Task Assignment #: DC002J Module #: D000 Grant #: N/A Contractor Name:
Contractor Representative:
DEP Contract Manager: Phone #: 850-245-8851 DEP Site #:
Site Name:
Address(Street, City, County):
Phase:
Task Description [use additional pages if necessary]:
The Deliverable and Invoice Schedule is attached.
Final Deliverables:
Final Deliverable Due Date:
3/31/2020
TASK ASSIGNMENT TYPE AND NOT TO EXCEED AMOUNTS:
FIXED FEE
$0.00 $0.00
RETAINAGE: $0.00
TOTAL TASK ASSIGNMENT VALUE: $2,635.36
DEP Task Manager: Date:
DEP Contract Manager: Date:
Contractual Authority: Date:
Contractor Representative: Date:
CC: Procurement Section (MS 93) Section Representative ________
$2,635.36 $0.00
DEP will review the deliverables to verify that they meet the specifications of this contract and task description. DEP’s Contract Manager shall notify the Contractor of any deficiencies in the deliverable(s) and shall give the Contractor reasonable opportunity to correct noted deficiencies and provide a revised deliverable(s).
COST REIMBURSEMENT
FIXED PRICE FEE SCHEDULE
2019 Groundwater Sampling Report
Period of Performance:
Execution of Task Assignment through:
5111 Baymeadows Road #13 Jacksonville, Duval County, FL
MNA
1/31/2020
COST PLUS FIXED FEE
TASK ASSIGNMENT NOTIFICATION FORM
DEP CONTRACT NO. HW558
Earth Systems Inc Jim Paxton Crystal Posey
ERIC_4527
Extra Mile Cleaners
This Task Assignment authorizes additional groundwater sampling, as requested in the attached Earth memo, dated September 27, 2019.
WCP TAFORM 01_18
Task Assignment Notification/Change Order Deliverables and Invoice Schedule Attachment
Contract Number: HW558 Task Assignment #: DC002J
Deliverables:
Deliverable Deliverable Due Date
2019 Groundwater Sampling Report (submittal electronically and hardcopy) 31-Jan-20
Invoice Schedule:
Requirements for Invoice Submittal Amount to be Invoiced Subtask 1 and 2: FDEP approval of 2019 Groundwater Sampling Report (submittal electronically and hardcopy) $2,635.36
TOTAL COST $2,635.36
BWC TAFORM 01/18
Ron DeSantis Governor
Jeanette Nuñez Lt. Governor
Noah Valenstein Secretary
FLORIDA DEPARTMENT OF
Environmental Protection
Bob Martinez Center 2600 Blair Stone Road
Tallahassee, FL 3
2399-2400
Memorandum
TO:
FROM:
SUBJECT:
DATE:
HW558 Contract File
Crystal Posey, Project Manager
Extra Mile Cleaners
ERIC_4527
HW558 DC002J
Task Assignment
October 30, 2019
This Task Assignment authorizes Earth Systems to conduct groundwater sampling (with water level data) from two wells (MW012 and MW018) and will be analyzed for VOHs using EPA Method 8260 to verify the May 2019 MNA results, at the request of the Department during the annual review meeting on September 26, 2019.
Earth Systems will provide a Groundwater Sampling Report with updated tables and figures, the laboratory analytical data, and recommendations for additional work. This Task Assignment is in accordance with the Earth Systems proposed scope of work and cost estimate form attached and dated September 27, 2019.
The FDEP Project Manager agrees to the scope of work and final cost associated with this Task Assignment, total task amount is $2,635.36.
223 12th Avenue North, Jacksonville Beach, Florida 32250, Tel 904.247.0740, Fax 904.247.7650
Florida • Colorado • North Dakota • New Jersey
September 27, 2019
Ms. Crystal Posey Bureau of Waste Cleanup Division of Waste Management Florida Department of Environmental Protection 2600 Blair Stone Road, M. S. 4520 Tallahassee, Florida 32399-2400
Subject: Proposal to conduct Groundwater Sampling- November 2019 Extra Mile Cleaners 5111 Baymeadows Road #13, Jacksonville, Florida FDEP Facility ERIC_4527
Dear Ms. Posey:
Earth Systems has prepared this proposal for conducting groundwater sampling at the subject site. The additional groundwater sampling scope was requested during Earth Systems contractor review meeting on September 26, 2019. The tasks associated with this scope of work are as follows:
SUBTASK 1 – Project Management
Allowable costs for Project Management according to the Bureau of Waste Cleanup’s (BWC) contract with Earth Systems.
SUBTASK 2 – Annual NAM Sampling and Reporting
In November 2019, Earth Systems will mobilize a senior technician to the site to collect groundwater samples (with water level data) from two wells (MW012 and MW018) to verify the May 2019 MNA results. The samples will be analyzed for VOHs using EPA Method 8260. One trip blank will also be analyzed. All VOH samples will be analyzed by one of Earth Systems’ contract laboratories, Pace Analytical or Accutest.
After receipt of the analytical results, Earth Systems will provide a Groundwater Sampling Report. The report will include updated tables and figures, the laboratory analytical data, and recommendations for additional work.
Proposal to Conduct GWS Sampling – November 2019 Extra Mile Cleaners, Jacksonville, Florida
ERIC_4527
Task Proposed
Cost Proposed Schedule/Deliverables
Subtask 1 – Project Management $220.54 March 30, 2020
Subtask 2 – 2019 NAM Sampling $2,414.82 January 31, 2020 Submittal of NAM Report
Total/Completion Date $2,635.36 March 30, 2020
If you have questions or comments concerning this proposal, please contact me at (904) 247-0740.
Sincerely, James Paxton Operations Manager
GROUNDWATER ANALYTICAL
RESULTS
(MARCH 2012 - MAY 2019)
Figure 2
LEGEND
N
0 8040
( SCALE IN FEET )
FORMER EXTRA
MILE CLEANERS
BOLD
14.8
11.2 14.9
CEs >GCTLs
8.7
4.00
4.7
79.3
5.0 4.2
5.9
Luke Text Box 3.0
Jim Highlight
Jim Highlight
Jim Highlight
Jim Highlight
Jim Highlight
FDEP COST ESTIMATEContractor: Earth Systems
Date: 10/30/2019
Task #: SubTask 1 Project Management SubTask 6
Site: Extra Mile Cleaners SubTask 2 GW Sampling 2019 SubTask 7
Activity/Phase: GWS - November 2019 SubTask 3 SubTask 8
Project Manager: Crystal Posey SubTask 4 SubTask 9
SubTask 5 SubTask 10
Totals 1 2 3 4 5 6 7 8 9 10 Labor Rate Category
$40.62 Project Manager (Paxton) 2 1.9 $42.30 Principal Manager (G Beardall) 1 1 0 0 0 0 0 0 0 0 $30.80 Associate Eng./Geologist/Scientist 0 0 0 0 0 0 0 0 0 0 $42.30 Senior Engineer 0 0 0 0 0 0 0 0 0 0 $40.62 Senior Scientist (J Paxton) 10 10 0 0 0 0 0 0 0 0 $26.15 Field Geologist (L. Russell) 1 1.0 0 0 0 0 0 0 0 0 $23.02 Senior Technician (T. Byrnes) 4 4 0 0 0 0 0 0 0 0 $17.60 Eng./Geologist/Scientist Technician 0 0 0 0 0 0 0 0 0 0 $18.00 Technician/Draftsperson II (K. Morse) 1 1 0 0 0 0 0 0 0 0 $12.75 Technician/Draftsperson I 0 0 0 0 0 0 0 0 0 0 $17.00 Administrative Assistant (S. Meserve) 1 1 0 0 0 0 0 0 0 0
$0.00 General Office Clerk 0 0 0 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 0 0 0
Total Hours 20 2 18.0 0 0 0 0 0 0 0 0
Direct Labor $676.95 $75.22 $601.73 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Overhead 63.00% $426.48 $47.39 $379.09 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Gen & Admin 65.00% $440.01 $48.89 $391.12 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Fringe 34.00% $230.16 $25.57 $204.59 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Labor $1,773.60 $197.07 $1,576.53 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Other Direct Costs $33.85 $3.76 $30.09 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Travel
Cost Estimate
FDEP COST ESTIMATEContractor: Earth Systems
Date: 10/30/2019
Task #: SubTask 1 Project Management SubTask 6
Site: Extra Mile Cleaners SubTask 2 GW Sampling 2019 SubTask 7
Activity/Phase: GWS - November 2019 SubTask 3 SubTask 8
Project Manager: Crystal Posey SubTask 4 SubTask 9
SubTask 5 SubTask 10
Totals 1 2 3 4 5 6 7 8 9 10 Vehicle Rental $97.00 $97.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Mileage Costs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Air Fare $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Per diem + Hotel $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Travel $97.00 $97.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor (Equipment Procurement) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Procurement Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Subcontractor Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor (Services Procurement) Drilling (Conventional) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Drilling (Non-conventional) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Mobile Laboratory $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Surveying $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
IDW $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Utilities $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Handling Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Subcontractor Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Laboratory Analytical Costs $198.00 $198.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Fast Turnaround Charges $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sample Shipping $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Laboratory $198.00 $198.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Field Expenses Personal Protection $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Expendables $32.50 $32.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Equipment (Drilling related) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Equipment (Analytical related) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Equipment (IDW related) $114.50 $114.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Equipment (Other) $208.55 $208.55 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Field Expenses $355.55 $355.55 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotal $2,458.00 $200.83 $2,257.17 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Completion Fee $177.36 $19.71 $157.65 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Estimated Cost $2,635.36 $220.54 $2,414.82 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Cost Estimate
LEVEL OF EFFORT/EXPENSE WORKSHEET
SITE : Extra Mile Cleaners SUBTASK: 2 GW Sampling
DATE:
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
Terry Byrnes - Sr. Tech. Travel time to and from site 1 GW samples from 2 wells MW012 and MW018 plus Trip Blank. Analyses for VOHs via 8260 3 Purge water treated and disposed on-site as non-haz per generator's knowledge.
Report:
G. Beardall - Senior Eng. GWS report review 1 J. Paxton - Senior Scientist GWS report preparation with recommendations 10 L. Russell - Field Geologist ADaPT (8 mins/well * 2 wells) 1 S. Meserve - Admin Compiling PDF of MNA report, printing and shipping hard copy 1 Kath Morse - Drafting Figures 1-4 1
TOTAL LABOR 18.0
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
Shallow GW sampling kit $208.55 day 1 $208.55 Portable Compressor $48.50 day 1 $48.50 Expendables $32.50 day 1 $32.50 Portable Generator $66.00 day 1 $66.00
TOTAL EQUIPMENT $355.55
VEHICLE TYPE RATE UNIT USEAGE
Truck $97.00 day 1 $97.00
TOTAL VEHICLE $97.00
PER DIEM STAFF RATE UNIT USEAGE
TOTAL PER DIEM $0.00
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC
2 MWs, 1 TB, VOH by 8260B $66.00 2 1 $198.00
TOTAL LAB $198.00
SUBCONTRACTOR COSTS
NAME PURPOSE COST
TOTAL $0.00
10/30/2019
LOE WORKSHEET
| Task Assignment Notification |
| Deliverable & Invoice Schedule |
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