Florida Department of Environmental Protection

TASK ASSIGNMENT NOTIFICATION FORM

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Owner’s Name: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description of Task:

Project Manager:

Schedule Start Date: Fixed Price Cost:

Completion Date: Cost Reimbursement not to exceed:

Total Task Amount:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 digit FLAIR Code: Total:

CN220 TA07 CAMA n/a

GTM Environmental Education Center GTM preserve exhibits

Dewberry Preble-Rish

Deji Ajose-Adeogun 850-523-0062 AAjose-Adeogun@Dewberry.com

Mae Roth 850-245-2781 Mae.Roth@dep.state.fl.us

Provide design, permitting and CA for new exhibit design.

Gretchen Miller

Upon execution $ 10,138.26 12/31/2017 $ 0.00

$ 10,138.26

Lisa Yarborough

Gretchen Miller

Mae Roth

Deji Ajose-Adeogun

Kevin Claridge

GTMCG 37538060000 102080 261019 U4220 242000 LH $ 10,138.26

$ 10,138.26 mailto:AAjose-Adeogun@Dewberry.com mailto:Mae.Roth@dep.state.fl.us

February 27, 2017

Mrs. Gretchen Z. Miller Senior Architect Bureau of Design and Construction Florida Department of Environmental Protection 3900 Commonwealth Boulevard 260K, MS 520 Tallahassee, FL 32399

RE: CONTRACT NO. GTMNERR (CAMA),

GTM Preserve Exhibits

Dear Mrs. Miller;

The GTM Preserve Exhibit project is located in Saint John’s and Flagler County Florida.

The project involves selective interior alterations and the installation of a new exhibit at the existing education center and will utilize grant funding. The GTM Environmental Education Center (EEC) is in the northern component of GTM Research Reserve, ten miles north of St. Augustine on State Road A1A in Ponte Vedra Beach, and serves as the administrative, education, research and stewardship facilities for the northern component of GTM Research Reserve. For your review, Dewberry|Preble-Rish has provided a proposal summary and man-hour documentation for the tasks identified below:

Preliminary Investigation - Field Measurement and verification of existing space Conceptual Design Construction Documents Bidding & RFI Construction Administration

Please review the attached Proposal Summary and deliverables.

Sincerely, DEWBERRY|PREBLE-RISH INC.

Deji Ajose-Adeogun, P.E.

Ms. Gretchen Miller

GTMNERR (CAMA)

February 27, 2017

Project Description GTM Preserve

CONTRACT NO. GTMNERR (CAMA)

Subtask 1: Preliminary Investigation & Conceptual Design Description: Initial site visit to the GTM Preserve as part of the project start up. This task will include a field measurement survey and documentation of necessary information required for the alterations and exhibit installation. The survey will verify the existing conditions and building features to assist in preparing construction plans for the exhibit installation. The primary component of this task will be meeting with applicable staff to further develop the exhibit design and meet the intention of the grant. This effort will include a charrette to further develop concepts and design solutions. A conceptual design scheme will be developed as a culmination of the meeting and associated field work. The conceptual design and existing conditions documentation will be provided for review, comment, and approval prior to moving forward with Subtask 2. The conceptual design documents will show at minimum the existing conditions, extent of selective demolition, and the exhibit layout in plan, section, and elevation. The conceptual design scheme will serve as the basis for the further development of construction documents.

Deliverable: Dewberry|Preble-RIsh will provide FDEP two (2) copies of the Preliminary investigation (as-measured drawings) and the conceptual design scheme. The conceptual design package will also include a narrative summarizing the meetings and design charrette.

The deliverables will be provided approximately 2 weeks after the site visit is are concluded.

Dewberry|Preble-RIsh will provide FDEP two (2) copies of the conceptual documents. These deliverables will be provided on 24x36 sheets as well as an electronic copy in PDF format. The owner will have 2 weeks to review the submittal.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language) The project manager will review the submittal and verify that the submittal covers the scope of this task and verify if the deliverables were received within 2 weeks of the site visit and were accurate, complete and contained the required information to continue the design effort.

Fixed Price Cost:

Subtask 1: Preliminary Investigation & Conceptual Design Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost Dewberry|Preble RIsh Snr. Project Manager $131.01 12 $1,572.12 WS131 Architect $135.00 14 $1,890.00 WS131 CAD Technician $60.00 2 $ 120.00 Total $3,582.12

Reimbursable Cost: NA

Total for Subtask 1: $3,582.12

February 27, 2017

Subtask 2: 50% documents

Description: Upon review and completion of Task 1, the owner will give Dewberry|Preble Rish a notice to proceed. This project involves the installation of a new exhibit in an existing room at the GTM Preserve. The exhibit will be designed to address the requirements of the funding grant and meet the requirements of the Florida Accessibility Code. The 50% plans will show at minimum the existing conditions, selective demolition, and exhibit layout in plan, section, and elevation.

Dewberry|Preble-RIsh will work with the Architect to provide the exhibit layout for approval prior to moving on to the 100% plans. Any major revisions after this stage would require additional services for the changes. The services under this task will also include verifying the roof warranty and making a determination of the exhaust location in the roof. If necessary specifications will require the contractor to maintain the existing warranty.

Deliverable: After comment and approval of the conceptual plan, Dewberry|Preble-RIsh will submit to the Florida Department of Environmental Protection (FDEP) a set of 50% plans for review by the FDEP.

This plan will include the following: Cover, Existing Conditions, Demolition Plans, and Exhibit design sheets. Dewberry|Preble-RIsh will also provide the owner with an opinion of cost for the project. The submittal will be provided to the project manager no later than 2 weeks after approval of Subtask 1 has been received. Dewberry|Preble-RIsh will provide FDEP two (2) copies of the 50% documents.

These deliverables will be provided on 24x36 sheets as well as an electronic copy in PDF format. The owner will have 2 weeks to review the submittal.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language) The project manager will review the submittal and verify that the submittal covers the scope of this task and verify if the deliverables were received within 2 weeks of the site visit and were accurate, complete and contained the required information to continue the design effort.

Fixed Price Cost:

Subtask 2: 50% Construction Documents Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost

Dewberry|Preble-RIsh Snr. Project Manager $131.01 4 $ 524.04 WS131 Architect $135.00 2 $ 270.00 WS131 Project Manager $85.50 4 $ 342.00 WS131 CAD Technician $60.00 8 $ 480.00 Total $1,616.04

Total for Subtask 2: $1,616.04

February 27, 2017

Subtask 3: 100% documents

Description: Upon review and completion of Task 2, the owner will give Dewberry|Preble Rish a notice to proceed. Dewberry|Preble-Rish will meet with FDEP and the project stakeholders to review comments from the 50% submittal. Dewberry|Preble-Rish along with the sub consultants will provide the drawings and specifications for bidding and contractor selection. The 100% plans will incorporate and address any comments and show at minimum the Existing Conditions, Demolition, Electrical, Plumbing, Mechanical and Exhibit layout for use in bidding and permitting. The services under this task will also include verifying the roof warranty and making a determination of the exhaust location in the roof. If necessary specifications will require the contractor to maintain the existing warranty.

Deliverable: After completion and receipt of comments from the 50% plans, Dewberry|Preble-Rish will submit to the Florida Department of Environmental Protection (FDEP) a set of 100% plans for review by the FDEP. This plan will include the following: Cover, Existing Conditions, Demolition Plans, required floor plans, and exhibit plans. The submittal will be provided to the project manager no later than 2 weeks after the 50% plans plan from Subtask 2 have been reviewed and approved by the FDEP.

Dewberry|Preble-Rish will provide FDEP two (2) copies of the 50% documents. These deliverables will be provided on 24x36 sheets as well as an electronic copy in PDF format. The owner will have 2 weeks to review the submittal.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)

Fixed Price Cost:

Subtask 3: 100% Construction Documents Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost Dewberry|Preble-Rish Snr. Project Manager $131.01 3 $ 393.03 WS131 Architect $135.00 2 $ 270.00 WS131 Project Manager $85.50 4 $ 342.00 WS131 CAD Technician $60.00 8 $ 480.00 Total $1,485.03

Total for Subtask 3: $1,485.03

February 27, 2017

Subtask 4: Bidding & RFI

Description: Upon review and completion of Task 3, Dewberry|Preble-Rish along with the sub consultants will provide written responses and clarifications of bid questions (or RFI’s) relevant to the construction documents.

Deliverable: Dewberry|Preble Rish will provide FDEP with written responses to the RFI’s. This will be provided in electronic format (PDF) within 3 days of the RFI.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)

Fixed Price Cost:

Subtask 4: Bidding &RFI Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost Dewberry|Preble-Rish Snr. Project Manager $131.01 3 $ 393.03 WS131 Architect $135.00 2 $ 270.00 WS131 Project Manager $85.50 4 $ 342.00 WS131 CAD Technician $60.00 2 $ 120.00 Total $1,125.03

Total for Subtask 4: $1,125.03

February 27, 2017

Subtask 5: Construction Administration

Description: Upon completion of Task 4, Dewberry|Preble-Rish along with the sub consultants will provide construction administration for the project. After selection of the contractor, Dewberry|Preble-Rish and its sub consultants will provide contract administration including the review and approval of shop drawings and submittals, responses to questions from the contractor and two site visits. The site visits will be provided at Pre-construction and Substantial Completion.

Deliverable: Progress reports for each site visit and certificate of completion upon closeouts.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)

Fixed Price Cost:

Subtask 5: Construction Administration Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost Dewberry|Preble-Rish Snr. Project Manager $131.01 4 $ 524.04 WS131 Architect $135.00 4 $ 540.00 WS131 Project Manager $85.50 12 $1,026.00 WS131 CAD Technician $60.00 4 $ 240.00 Total $2,330.04

Total for Subtask 5: $2,330.04

February 27, 2017

Project Schedule:

Activity Duration

(Calendar Days)

Dates

Subtask 1: Preliminary Investigation & Conceptual Design

14 After notice to proceed

Subtask 2: 50% Construction Documents 14 After Approval of Task 1 Subtask 3: 100% Construction Documents 14 After Approval of Task 3 Subtask 4: Bidding & RFI 7 After Approval of Task 4 Subtask 5: Construction Administration t.b.d.

Summary of Fees:

Subtask Subtask Fixed

Price Cost Subtask Reimbursable

Subtask 1: Preliminary Investigation & Conceptual Design

$3,582.12 NA

Subtask 2: 50% Construction Documents $1,616.04 NA Subtask 3: 100% Construction Documents, $1,485.03 NA Subtask 4: Bidding & RFI $1,125.03 NA Subtask 5: Construction Administration $2,330.04 NA

Total Fixed Price Cost: $10,138.26 Total Reimbursable Cost: $0.00

Overall Total Cost: $10,138.26

Payment will be made upon approval of deliverables for each subtask by the FDEP in the amount specified. (Please do not alter this language)