CM RFP 26085 (Rev 11-25).pdf

Rev 11/25

REQUEST FOR PROPOSALS

for

CONSTRUCTION MANAGEMENT SERVICES

(Authority PA 431 of 1984)

TECHNICAL AND COST PROPOSALS

DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET

MICHIGAN SCHOOL FOR THE DEAF

NEW DORMITORY

File No. 171/26085.SAA

PROPOSAL DUE DATE: Thursday, June 25, 2026, 2:00 p.m., EASTERN Time

ISSUING OFFICE

Department of Technology, Management & Budget

State Facilities Administration Design and Construction Division

3111 W. St. Joseph Street Lansing, MI, 48917

REQUEST FOR PROPOSAL

Construction Management Services for

Department of Technology, Management and Budget

Michigan School for the Deaf

New Dormitory

File No. 171/26085.SAA.

SECTION I – INSTRUCTIONS

I-1 Purpose

This Project Specific Request for Proposal (RFP) for Construction Management Services is issued to those Construction Management (CM) firms short-listed to provide comprehensive construction management services throughout preconstruction, construction, and post construction phases for the following project:

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

MICHIGAN SCHOOL FOR THE DEAF (MSD)

NEW DORMITORY

I-2 Selection Process

Short-listed CM firms must respond to the requirements included herein. This technical proposal, as well as the interview, will be evaluated to determine the best value, most responsive construction management firm to provide construction management services for this project. The owner reserves the right to reject any and all applicants and may stop the selection process for the project at any time.

RFP Issued to the Short-Listed Contractors

Pre-Proposal Walkthrough at MSD @ 1:00 pm June 10, 2026

Deadline for Questions 2:00 pm EASTERN Time

RFP Questions/Answers Posted

RFP Due at 2:00 pm EASTERN Time

Interviews

June 1, 2026

June 17, 2026

June 18, 2026

June 25, 2026

July 8, 2026

Recommendation to Director

Executed Contract Issued (anticipated)

I-3 Instructions for Proposals and Deadline

The Construction Management firm must submit a complete, straightforward response to this Request for Proposal. The proposal should describe the CM’s ability to meet the requirements of the Request for Proposal.

The proposal must be submitted electronically through the State of Michigan Procurement System (SIGMA VSS). No other distribution of proposals will be made by the Professional. To be considered responsible and responsive, proposals must be uploaded to SIGMA VSS on or before 2:00 p.m., EASTERN time (ET), on Thursday, June 25, 2026. The proposal must be signed by an official authorized to bind the professional firm to its provisions. NO FACSIMILES OR E-MAILS OF THE REQUEST

FOR PROPOSAL WILL BE ACCEPTED.

The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Please do not wait until the last minute to submit a proposal, as the SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the solicitation, even if a portion of the proposal has been uploaded.

SIGMA has a maximum size limit on file uploads. When uploading, your attachment(s) each attachment must be 25 mb or less.

Also, when entering the proposal amount, please enter the total cost amount as the bid amount.

Bidder’s failure to submit a proposal as required may result in being deemed nonresponsive.

Effective April 2, 2025, Public Act 10 of 2023, as amended, Section 408.1102 (a) requires all contractors and subcontractors working on state-funded projects to complete an annual State Project Registration (SPR) with the Department of Labor and Economic Opportunity (LEO) before bidding or starting work. Construction Manger shall complete annual SPR requirements for this RFP/contract.

Questions on vendor registration, proposal submissions, or navigation in the SIGMA VSS system can be answered by contacting the SIGMA Help Desk either by telephone at 517.284.0540 or toll free at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov.

I-4 Contract Award

The contract award will be undertaken by the State of Michigan through DTMB with the construction management firm whose proposal the issuing office determines to be in the state’s best interest.

July 13, 2026

August 2026 mailto:sigma-procurement-mailto:sigma-procurement-helpdesk@michigan.gov

Firms must complete and sign the attached Certification of Michigan Based Business and Responsibility Certification forms.

The interview may be conducted in person at the Michigan School for the Deaf.

Evaluation and selection will be by an Ad Hoc Committee and will be based on the content of the submitted technical proposal, cost proposal and if conducted, the interview. Each proposer will be evaluated on the thoroughness of the project understanding, the written response to the RFP, cost proposal and any interview presentation.

The initial contract for project construction management services will be awarded for Pre-Construction Services only. It is the intent of the DTMB to modify the contract for subsequent phases prior to commencing with construction.

I-5 Rejection of Proposals

The State reserves the right to reject any or all proposals, in whole or in part, received as a result of this Request for Proposal.

I-6 Incurring Costs

The State is not liable for any cost incurred by the Professional prior to acceptance of a proposal and the award and execution of a contract and issuance of the state's contract order.

I-7 Responsibilities of Construction Manager

The construction management firm is responsible for all construction management services, disciplines and management services of the contract during the design, preconstruction phase and the construction phase to permit owner occupancy at the earliest possible dates and to assure that the project costs will remain within the project budget. The construction management services shall include but are not necessarily limited to cost estimating, coordinating design modifications, assembling contract bidding documents, taking bids, and entering into contracts for all required construction phase services. Responsibilities also include the supervision of trade construction contractors in the performance of their contracts assuring efficient use of materials to provide quality construction at the lowest responsive, responsible cost in accordance with the architectural/engineering contract documents, drawings and specifications with owner approved modifications.

I-8 Responsibilities for DTMB Contractors

The State of Michigan may contract with certain suppliers/installers for materials and services, referred to as DTMB contractors. The construction management firm will be required to coordinate their construction tasks with the DTMB contractors. Examples of possible DTMB contractors may include (if later determined to exclude these items from the CM contract):

• State system furniture contractor for office and administrative office furniture.

• State system carpet contractor for carpet, vinyl floor tile as well as base selection, supply, and installation.

• State IT/telecom services for installation of data/telecom cabling, racks, etc.

I-9 Inquiries

Questions must be in writing and directed to Sheryl Ananich at ananichs@michigan.gov All inquiries must be submitted no later than 2:00 p.m. EASTERN time on Wednesday, June 17, 2026. Questions will be responded to in writing and posted via addenda on SIGMA. Include a signed Acknowledgement of any Addenda as part of your proposal response.

As a public record, all portions of the proposal response and resulting contract are subject to disclosure as required under Michigan’s Freedom of Information Act (FOIA), MCL 15.231, et seq. However, the State may exempt some information from disclosure as permitted by law. The State reserves the right to determine whether materials submitted by a bidder fall under applicable FOIA exemptions.

SECTION II – PROJECT DETAILS

II-1 Project Description

The Department of Technology, Management & Budget in partnership with Michigan Department of Education are requesting professional construction management services for a new dormitory building, approximately 70,000 square feet for between 80-120 beds as described in the attached 01-MSD Feasibility Study Report (was also previously shared in the RFQ). The proposed design was used to secure funding and must be right sized for budget. Preliminary Schedule 02-MSD Phasing from RFQ is also being re-shared. Proposed building location is also subject to change. See attached 03-Site Plans for placement options of building, outdoor play areas / sports fields, parking and drives.

For updated project information see Attachment C documents.

Project Budget

For purpose of this proposal, the construction budget, including contingency, should be $30 million dollars. The final budget has not yet fully been determined. The final budget amount will be determined based on cost estimating between the design professional and the CM.

mailto:ananichs@michigan.gov

Anticipated Schedule – Refer to Attachment 02 MSD Phasing (bump all two (2) years forward)

Preliminary Design Construction Documents Construction Start Construction Completion (Phase 1)

II-2 The Professional Services Contractor (PSC) for the Project is:

Stantec Architecture Inc

2338 Coolidge Hwy., Suite 100 Berkley, MI 48072

II-3 DTMB Project Director – All inquiries are to be submitted in writing via e-mail to:

Sheryl Ananich ananichs@michigan.gov

Department of Technology, Management & Budget State Facilities Administration Design and Construction Division

SECTION III – PROPOSAL INSTRUCTIONS

III-1 Proposal Preparation

The tables provided in Attachment A will assist you in determining the projected total cost for your company to provide the services that are outlined within this RFP.

The total cost is to include not-to-exceed costs for CM fees, reimbursable expenses including project direct staffing and CM site/project operations expenses, CM liability insurance expenses, Performance and Payment bond expenses for the full CM construction cost, builders risk insurance and any other CM general condition expenses.

The initial contract will also include an allowance for trade contracts, construction general conditions items and construction contingency allowance (owner must approve all contingency allowance use).

The allowance for trade contracts, construction general conditions items and construction contingency shall be part of the initial not-to-exceed CM contract award but shall not constitute a guaranteed maximum cost; provided however that the CM recognizes the Owner’s fixed Project Budget and shall endeavor in a relationship of trust with the Owner and Design Professional to monitor and make recommendations to accomplish the project within the fixed Project Budget. All the terms listed on the tables must be included in your projected total cost and costs for each category must be completed. If we have failed to include a category or item in Attachment A that you deem pertinent, please include, and note that in your proposal.

October 2026 May 2027 September 2028 June 2029 mailto:ananichs@michigan.gov

III-2 Proposal Signature

The proposal must be signed by an official authorized to bind the company to its provisions.

III-3 Prime Responsibilities

The CM selected will be required to assume responsibility for all services offered in the proposal, regardless of who produces them. The selected company shall be the sole point of contact regarding contractual matters, including payment of any and all charges resulting from the contract. In the event of a joint proposal, such firms shall be jointly and severally responsible for all services offered in the proposal, regardless of who provides/produces them.

III-4 Proposal Preparation Costs

All costs incurred for proposal preparation presentation, or contract negotiations are the responsibility of the CM. The State shall not be responsible for, and will not pay, the cost for any information solicited or received.

III-5 Acceptance of Proposal Contents

The contents of the proposal of the selected company will become contractual obligations when a contract is issued, except regarding particular contents which may be rejected by the State or conflicts with articles of the contract. Failure of the successful firm to abide by such obligations without the express consent of the State will result in cancellation of the award.

III-6 Proposed Project Schedule

The State anticipates that construction will commence on or before November 2021.

The State and all consultants recognize that this schedule may be modified once the Construction Manager is selected, and the CM and Architect (A/E) firms have reviewed project requirements.

III-7 Scope of Services

It is assumed that any proposal submitted will include, but may not be limited to, performance of all the activities listed below and in the Form of the Contract Agreement (Attachment B of this RFP). The State may consider alternate proposals; however, to submit an alternate proposal; CM’s must first respond to all requirements of the base RFP and then separately identify its alternate proposal in writing, identifying it as such.

Further, if a CM objects to any aspect of this RFP, including but not limited to the proposed agreement (Attachment B), the CM must separately identify the objection, the basis for the objection, and a reasonable alternative in a separate written document attached to the RFP response and identified as "Exceptions to the RFP." Failure of any proposal to identify exceptions as required herein shall be an express and binding acknowledgment that all requirements of the RFP will be satisfied and have been included within the proposal.

The Construction Manager's services will include, but are not necessarily limited to, the services identified below, and any other services described in the modified agreement and general conditions (Attachment B) attached hereto.

A. Pre-Construction Phase Services including bidding/award (DTMB Phases 300- 500)

1. Provide as-needed value engineering and construction advice regarding materials, methods, systems, and other conditions as they affect the project’s constructability and cost.

2. Review drawings and documents and prepare estimates at 50% and 90% of each Phase so the scope of work and project costs can be aligned by the completion of each phase.

3. Work with the project team to identify acceptable bid alternates and provide budget estimates for the alternates for the project team’s review.

4. Provide project support and coordination with governmental agencies having jurisdictional authority over the project.

5. Prepare a construction schedule including recommendations for appropriate bidding categories and phases, as well as contract coordination and sequencing.

6. Prepare and maintain a cash flow schedule for the project.

7. Provide as needed services in applying for, tracking, securing, and serve as the permit holder whenever possible for all required project permits. Pay all required permit and inspection fees necessary (reimbursable) for a fully permitted project.

8. Develop proposal forms and write work scope descriptions for each separate bidding category and trade.

9. Qualify contractors, as required, to ensure financial solvency and manpower availability.

10. Distribute and issue construction documents to bidders and receive bids.

11. Conduct, joint Pre-bid conference(s) with all bidders for all divisions of work.

12. Assist in evaluating bids.

13. Conduct post-bid interviews for each bid package and make award recommendations to the project team for their review.

14. Prepare all trade contracts and associated documents, considering project specific issues including but not limited to dispute resolution and insurance matters as required by the CM contract.

15. Provide a certificate of insurance for the coverage required for the project by the

CM contract.

16. Secure building permits and other governmental agency approvals and advise the State of the same.

B. Construction Phase Services (DTMB Phases 600 - 700)

1. Maintain a current detailed construction and occupancy schedules.

2. Provide full-time, on-site staff to plan, manage, and coordinate trade contractors' activities.

3. Coordinate and monitor all safety programs.

4. Monitor the schedule daily and take appropriate action with trade contractors that need encouragement to maintain the schedule.

5. Provide project support and coordination with governmental agencies having jurisdictional authority over the project for trade inspections.

6. At a minimum, conduct weekly trade contractor’s foremen meetings to review safety and project progress.

a. Update the project team of any activities which may affect operations/schedule.

b. Provide copies of meeting minutes and distribute to appropriate staff, contractors, and project team within 24 hours of the conclusion of the meeting.

7. Conduct, in collaboration with the Design Professional, project progress meetings for planning, coordination, and payments.

a. Meetings with the project team which will include status reports on the project, budget, change orders, and allowances for reimbursable expenses, etc. to be held every other week through substantial completion.

b. Design Professional will be responsible for preparing, with CM review and input, and provide copies of meeting minutes distributed to appropriate staff and project team within five (5) days of the conclusion of the meeting.

8. Monitoring and reporting on trade contractor performance and contract compliance.

9. Coordinate and report construction interfaces, methods, techniques, and sequences.

10. Coordinate and monitor the implementation of change orders.

11. Review shop drawings for compliance with construction documents prior to distributing to the A/E for their review.

12. Expedite high priority shop drawing with A/E.

13. Collect, assemble, and provide to the State as-built drawings and records, operating and maintenance manuals, warranties, guarantees, and project directories.

14. Coordinate completion of punch lists, final inspections, State acceptance and occupancy.

15. Acquisition and set-up of necessary construction support items, all in compliance with required bidding procedures and otherwise subject to the State's approval.

16. Manage and coordinate the commissioning process; assist the commissioning agent and project team with commissioning of the building.

17. Provide coordination of all construction trades/activities with any, and all

“owner” provided Fixtures, Furniture and Equipment.

C. Post-Construction Phase Services (DTMB Phases 600 & 700)

1. Conduct training sessions for appropriate employees regarding the operation and maintenance of technical equipment. All training sessions will be video recorded for the State's future use.

2. Prepare and deliver 1 paper and 1 electronic copy of all closeout materials, O&M manuals, etc. Provide 1 paper and 1 .pdf as-built markup set of documents to Design Professional; Design Professional is responsible for preparing final corrected Record Documents delivered to the Owner in CAD and PDF formats.

3. Provide follow-up at eleven (11) months after Substantial Completion in order identify and correct any warranty items prior to the one-year (unless notified otherwise) Labor and Materials Warranty expiring.

SECTION IV – TECHNICAL PROPOSAL

The proposal must be submitted in the format outlined below. Paginate proposals and ensure that the proposals refer specifically to the project at hand. Proofread proposals for language and mathematical errors. The items shown below are considered in the Ad Hoc Committee proposal review of technical qualifications.

IV-1 Business Organization

State the full name, address, and the SIGMA Vendor Number of the organization and, if applicable, the branch office, consultants or other subordinate elements that will provide or assist in providing the service. Indicate whether you operate as an individual, partnership, or corporation. If a corporation, include the state in which you are incorporated. State whether you are licensed to operate and practice in the State of

Michigan.

IV-2 Executive Summary

Provide an executive summary outlining the most significant challenges of this project and your team’s proposed solutions that will lead to successful project outcomes.

IV-3 Project Team/Personnel

The Construction Management Firm must be able to staff a project team that has the qualifications and expertise necessary to undertake the project. Include the full names of all personnel by classification that will be employed in the project. Indicate which of these individuals you consider to be "Key Personnel" for the successful completion of the project, identify them by name and position/classification, and provide their resumes.

Each resume should include, at minimum: a) title and project assignment or role that person will be expected to fulfill for this project; b) educational background and professional registrations, c) a synopsis of experience, training or other qualities which reflect the individual’s potential contribution to the project, with specific emphasis or highlight to relevant and similar project experience/success.

Provide an organization chart outlining authority and communication lines for each Key

Personnel, including client agencies and DTMB.

IV-4 Preconstruction Approach and Work Plan

Describe your firm’s approach to planning, managing and executing the pre-construction phase of this project. Include how your team will engage key stakeholders. Identify key challenges and highlight unique strategies, tools or methodologies you will use to deliver added value and set the project on a course for successful construction execution.

IV-5 Construction Approach and Work Plan

Describe your firm’s approach to planning, managing and executing the construction of this project. Outline your workplan and methodology to ensure the successful delivery of the project. Highlight key challenges and the unique strategies, services, tools and methodologies you will use to lead the project on a predictable course for value, quality, schedule and customer success.

IV-6 Schedule Plan

Describe your project execution plan, including your recommended phasing/sequencing of bid packages to best benefit the project team, budget, and schedule. Provide, at minimum, a summary level Gantt chart or similar critical path milestone schedule based upon your understanding of the project and the program/design provided. Describe how you will develop this initial schedule with the project team from notice to proceed through design to detailed construction schedule. Describe the process and procedures you will use to monitor and control the schedule during construction. Identify any challenges or opportunities related to the Owner target schedule and offer CM proposed alternate solutions with explanation/analysis/costs of impacts as you may feel appropriate.

IV-7 Cost Estimating and Control

Provide a preliminary cost assessment for the project as you deem appropriate per your understanding of the project and the budget/design provided (Refer to Attachments C).

Provide your analysis of the proposed project budget project program/design; identify any key items/conditions/areas of challenge and describe your initial suggestions and recommendation to mitigate each; describe potential value engineering opportunities and your process for evaluating the initial suggestions and developing additional opportunities with the team throughout the remaining design/construction process.

IV-8 Project Risk Management

The CM will provide Performance and Payment bond covering the full value of the CM/Construction Cost contract. Describe your recommended approach to management of subcontractor performance and payment risk and the estimated cost to the project associated with that approach. Describe any other project specific risks the CM believes are key in this project and how you propose to manage each.

IV-9 Sustainability

The State endeavors to provide responsible sustainable construction with a goal of documenting the ability to achieve LEED-Silver (not registering or certifying). Describe your construction waste minimization and/or recycling approaches you would recommend and implement. Describe any other energy conservation or sustainable measures you recommend as value added pursuits.

IV-10 BIM and/or 3D clash detection

Describe how important you believe BIM and/or 3D clash detection is to this project and your recommendation for what, if any, level to which it should be implemented to provide best value and why. Is this managed with in-house staff or via a trade contract/consultant and what is the estimated expense for the investment.

IV-11 Commissioning

Describe how your company will manage the commissioning of the building systems and provide examples of similar projects and processes.

IV-12 Additional Information and Comments

Use this section if you have any other highly relevant experience, innovation, advanced technologies, references or data not captured elsewhere in your proposal or your prior RFQ response.

SECTION V – ATTACHMENTS

Attachment A: Cost Proposal Summary and CM Staff and Reimbursable

Attachment B: Sample Owner/Construction Manager Contract and General Conditions

Attachment C: Existing Plans, Pictures, Schedule, Study Plans, Study Report

Attachment D: Acknowledgement of Addendums

PART 2 – COST PROPOSAL

Please provide your Cost Proposal utilizing both tabs in the ATTACHMENT A Excel file, including both the Cost Proposal Summary tab, and the CM Staff and Reimbursable tab that provides further breakdown of cost components, as well as the planned approach for construction general conditions. Please print both tabs to PDF (do not submit the Excel file) and include in your RFP response.

PART 3 – PROPOSAL CERTIFICATION

This proposal has been prepared to provide the State with all the information requested in the

RFP for Construction Management Services. The undersigned certifies that the proposal contained herein meets or exceeds the scope of services as outlined in the RFP, and associated addenda. The proposal acknowledges the anticipated budget and anticipated schedule for the Project, which is acceptable to the bidder except unless otherwise noted in the

Proposal.

The projected total cost (from Part 2) for our firm to provide the services outlined within the RFP are:

WRITTEN AMOUNT and 0/100 dollars. ($00,000,000.00)

Signed this day of , 202x.

Name Firm

Address:

Phone Number: Email:

If a corporation, indicate state of incorporation and affix seal.

Attest:

By:

Signature/Title