Industry Day Questions and Answers.pdf

C-20/C-37 Contract Logistics Support (CLS)

INDUSTRY DAY QUESTIONS & ANSWERS

Question Answer

When might Cybersecurity Maturity Model Certification (CMMC) Level 2 - 3rd party certification be required?

We don't have any true insight into when this will requirement will be levied with updates to the DFARS clause 252.204-7021. In Feb 2023, Federal News Network quoted the chief of defense industrial base cybersecurity as saying, "The objective timeline for implementing contractor compliance with CMMC requirements has been and remains fiscal 2025."

What is the Small Business Participation requirement on this contract? The Government doesn't currently have a specific small business participation requirement. We will require a small business subcontracting plan for large businesses and that plan must be IAW FAR 19.7 and 52.219-9, as well as DFARS 215.304, 252.219- 7003.

Will an attendee contact listing be published? Yes, an attendee list will be posted to SAM.gov

Can the Government provide a clarification on RFIs posted to date? An RFI was posted in December 2021 and in November 2022.

While the Government appreciates all responses received, the 7 November 2022 RFI should be the first priority for responses at this time, followed by the latest RFI dated 3 Apr 2023. Both of the latest RFIs can be accessed using the link below.

https://sam.gov/opp/bebace51eac947dfa417867afe5e05f8/view

Average flying hour data was provided for aircraft. Will data about cycles also be provided prior to the RFP?

Yes, cycle data will be provided with the first draft RFP in June 2023.

Will JBA COMBS be 24/7, 365 support? Yes The Government's timeline shows the RFP will be released at the end of November and proposals will be due in January. Will holidays be considered in the schedule? Will proposals still be due around Christmas?

The Government plans to release the RFP on 28 November 2023, with proposals due 29 January 2024. We have no flexibility with the schedule.

What are the timelines for the draft RFP, RFP, and proposals? The draft RFP is planned for 20 Jun 2023, the final RFP is planned for 28 November 2023, and proposals planned to be due 29 January 2024.

Is the slide deck available? Yes, they've been posted on SAM.gov. Refer to Attachments section.

https://sam.gov/opp/bebace51eac947dfa417867afe5e05f8/view

Will this contract have unpriced CLINs for Over and Above work? This contract will have unpriced CLINs for over and above labor and over and above parts and material. Offerors will be required to propose firm fixed hourly rates and material handling fees.

Are priced Modification CLINs part of the current CLIN structure? Modification CLINs will be established as part of the CLIN structure, but they will be unpriced at the time of award. Labor rates will be established competitively and used to negotiate modification pricing at the time modifications are required.

Who is the incumbent and how long have they been the incumbent? Gulfstream Aerospace Corporation has been the incumbent for the last two contracts. The current contract has a seven-year period of performance and the previous contract had a five-year period of performance.

The Government's Industry Day presentation noted that the Government will furnish limited spare parts. What is the plan for inventory?

All Government owned inventory, which is a limited amount, will transfer to the follow-on contract. A list of the GFP will be provided with the draft RFP planned for release in June.

The Government's Industry Day presentation mentioned incentives. Can the Government elaborate on what it has planned with regard to incentives?

It was briefed that the Government was considering premium payments for successful transition within a ninety day timeframe.

However, we are also considering a negative incentive structure that would withhold payment until all proposed tasks per each thirty-day increment is completed.

The Government is also considering incentivizing turn around time for APUs and Landing Gear, and is seeking information from industry regarding typical turnaround times for such work, see RFI 2 dated 3 Apr 2023.

https://sam.gov/opp/bebace51eac947dfa417867afe5e05f8/view

29-Mar-23

Question Answer

OEM Warranties were listed as a Discussion Item in the Government's Industry Day presentation. Can the Government elaborate on that item?

The Government is seeking information from industry regarding how vendors would support OEM warranties that are only valid when warranty work is performed at GV or G550 authorized warranty facilities. See RFI 2 dated 3 Apr 2023 for a more detailed question.

https://sam.gov/opp/bebace51eac947dfa417867afe5e05f8/view

Will the EPA clause be added to the contract? The Government does not believe at this time that it is in the best interest to include an EPA clause on the follow-on C-20/C-37 CLS contract.

Will there be more opportunities to ask questions around the time of the RFP? Yes, there will be more opportunities to ask questions when the Draft RFP is issued.

Will there be changes to the security requirements for the new contract? At this time, no security changes are planned for the new contract.

Is there any other contract vehicle that the Government has with Gulfstream that could be used to establish reach-back for technical data.

We do have an Engineering Services Contract with Gulfstream. It was not designed to be a source of technical data for the CLS contractor. The Government expects the contractor to establish a relationship with the OEM, at the organizational level and for depot level maintenance. The Government will provide unique technical manuals for its C-20/C-37 fleet.

Do OCONUS aircraft have to be brought back to CONUS locations for depot maintenance?

There is no requirement for CONUS-only depot maintenance locations at this time. The Government is seeking input from industry on this topic. See RFI 2 dated 3 Apr 2023.

https://sam.gov/opp/bebace51eac947dfa417867afe5e05f8/view

Does the OEM have adequate parts to support metrics and BER? The Government is not aware of any OEM parts support issues.

What can the Government do to reduce risk for non-OEMs that submit proposals on the C-20/C-37 acquisition?

Gulfstream has signed a letter indicating intent to continue its existing policy of providing aircraft OEM technical support, over-the-counter sales of parts and supplies, engineering support and aircraft maintenance services IAW standard commercial terms and conditions, established policies and commercial prices.

The Gulfstream Letter of Intent is great news. Is there a Letter of Intent from Rolls Royce as well?

The Government is pursuing a Letter of Intent from Rolls Royce.

Does the Government own data on the countermission systems? Who owns the STC? Who does ordinance handling and loading?

The countermission system has several STCs. One is Safe Carriage and owned by the Government. The installation STC is owned by Gulfstream.

Is the requirement for ISO-9001 certification or ISO-9001 compliance? The requirement is for ISO-9001 compliance. Certification is not required.

Can the Government clarify it's intentions for a Turn Around Time (TAT) incentive? The Government is considering positively incentivizing turn around time for APUs and Landing Gear, and is seeking information from industry regarding typical turnaround times for such work, see RFI 2 dated 3 Apr 2023.

https://sam.gov/opp/bebace51eac947dfa417867afe5e05f8/view

Would the Government be willing to include a 3-year base period in the contract? The Government considered an extended base period during early stages of acquisition planning. A question was included in the 7 Nov 2022 RFI asking whether an extended base period would be beneficial to industry. Request industry provide a detailed response to this question, if they haven't already.

https://sam.gov/opp/bebace51eac947dfa417867afe5e05f8/view

Regarding the requirement for a 24-hour recovery time for AOGs, does this mean a team has to be deployed within 24-hours?

After attaining funding and PCO authorization, the Contractor shall dispatch a CFT within 24 hours to repair/regenerate the aircraft to MC status or a safe and flyable condition as determined and authorized by the respective service’s Airworthiness Authority.

Would the Government consider placing orders on any pre-established multiple award contracts that include scope for CLS?

No, Multiple award IDIQ contracts and blanket purchase agreements are not a good fit for this program. The C-20/C-37 CLS contract is currently an IDIQ contract, and as such cannot be placed as an order on an IDIQ contract or a BPA.

How is Main Operating Base (MOB) Maintenance priced? Main Operating Base (MOB) Maintenance is FFP per month per site.

Will the Government release parts usage data, separated by C-20 and C-37? Yes, the Government will release three years of parts usage data, separated by C-20 and C-37.

Question Answer

Can the Government provide clarification on the relationship expected between the Prime and OEM?

The Government expects the prime contractor to establish a working relationship with the OEM in order to obtain technical reach back. This relationship will not be brokered or managed by the Government.

Do Partial CLS operating locations have access to depot support via the C-20/C-37 CLS contract?

Yes, our USAF Partial CLS site at JBA uses the CLS contract for depot support. The Coast Guard does not use the CLS contract for depot support.

Have all aircraft in the C-20/C-37 fleet received Directional Infrared Counter Measures/Large Aircraft Infrared Counter Measures upgrades?

Four USAF aircraft and three USA aircraft have received Counter Measure upgrades. The Government is currently planning for the remaining installations.

Will the special clauses be included with the draft RFP? Yes, the special clauses will be included in the draft RFP.

Will required technical data come from the Government or the OEM? The Government will provide aircraft unique manuals. An attachment including all Government provided manuals will be included with the draft RFP planned for release in June. Technical data beyond that which is included in unique manuals must be obtained via a working relationship with the OEM.

Will the Government provide 3 - 5 years of usage data? Yes, the Government will provide three years of usage data.

Who manufactured the Mission Communications Suite? The Mission Communications Suite (MCS) includes parts manufactured by a variety of OEMs. A third-party COMBS will provide supply support for USAF MCS parts at each MOB. The Contractor will be responsible for maintaining MCS systems at full CLS sites for the USA and USN. A list of MCS parts will be provided with the draft RFP.

Who supplies parts for counter measure systems? Base supply provides parts support for this system.

Is CMP mandatory? Yes, use of CMP is mandatory.

When will the RFP be released? RFP release is planned for 28 November 2023

OEM Data is hard to access. Has the Government done anything to alleviate this problem?

The Government has obtained a letter from Gulfstream indicating intent to continue its existing policy of providing aircraft OEM technical support, over-the-counter sales of parts and supplies, engineering support and aircraft maintenance services IAW standard commercial terms and conditions, established policies and commercial prices.

Will this contract include Navy C-20 requirements as well? Yes, this contract will continue to support Navy owned C-20G aircraft.

Questions