City_Hall_Outdoor_Plaza_Project_-_4-3-26.pdf

This Invitation to Bid document is issued by the City of West Sacramento for the City Hall Outdoor Plaza construction project located at 1110 West Capitol Avenue. The City seeks a qualified general contractor to provide all labor, materials, equipment, and services necessary to complete a comprehensive outdoor workspace featuring site preparation and demolition, storm drainage and utility installation, concrete and hardscape improvements, three custom shade structures totaling approximately 2,931 square feet, a 189 square foot storage shed, security fencing with sliding gate, site lighting and electrical systems, security camera infrastructure, water features with pumps and control systems, landscaping and irrigation with a 120-day establishment period, site furnishings and signage, and project closeout documentation. The mandatory pre-bid site meeting is scheduled for April 16, 2026 at 10:00 AM at West Sacramento City Hall. The Request for Information deadline is May 1, 2026 at 5:00 PM, with sealed electronic proposals due by 2:00 PM on May 14, 2026 through the City's OpenGov Procurement portal. Contract award is anticipated for June 17, 2026. The contractor must complete all work within 180 working days from the Notice to Proceed, with liquidated damages assessed at $1,000 per day for schedule delays.

The project budget is established at $2,010,353 with award to the lowest responsible bidder meeting all specifications. Bidders must hold a current California Contractors State License (Class A or B), register with the California State Department of Industrial Relations, and comply with all prevailing wage requirements. Bid security equal to at least ten percent of the total bid price in the form of a cashier's check, certified check, or bid bond is required at submission. All bidders and subcontractors must furnish performance and payment bonds each equal to 100 percent of the contract price and maintain mandatory insurance including Commercial General Liability of $2,000,000 per occurrence/$4,000,000 aggregate, Commercial Automobile Liability of $2,000,000 per accident, Workers' Compensation per statutory requirements, and Professional Liability of $2,000,000 per claim if applicable, with the City named as an additional insured. The contractor must utilize the City's Virtual Project Manager cloud-based system for all project documentation at no cost. The base bid includes 41 line items with five discretionary bid alternates. Bidder proposals remain valid for ninety business days following the May 14, 2026 deadline.