CITY OF WEST SACRAMENTO

OUTDOOR WORK PAVILION

WEST SACRAMENTO, CA

SPECIFICATIONS

VOLUME 1: DIVISIONS 1-14

90% CD / Permit Set

08/12/2025

08/12/25 City of West Sacramento 90% CD / Permit Set Outdoor Work Pavilion West Sacramento, California

WRNS Studio WRNS Project No. 24032.00 TABLE OF CONTENTS 00 00 10 - 1

SECTION 00 0010

TABLE OF CONTENTS

Number Spec Section Name Author

INTRODUCTORY INFORMATION

00 0000 Cover WRNS 00 0010 Table of Contents WRNS

DIVISION 1 - GENERAL REQUIREMENTS

01 1000 Summary WRNS 01 2100 Allowances WRNS 01 2300 Alternates WRNS 01 2500 Substitution Procedures WRNS 01 2500a Substitution Form WRNS 01 2600 Contract Modification Procedures WRNS 01 3100 Project Management and Coordination WRNS 01 3100a WRNS Electronic Use Disclaimer WRNS 01 3100b WRNS RFI & Submittal Numbering WRNS 01 3100c WRNS Newforma Process WRNS 01 3200 Construction Progress Documentation WRNS 01 3233 Photographic Documentation WRNS 01 3300 Submittal Procedures WRNS 01 3500 Delegated Design WRNS 01 4000 Quality Requirements WRNS 01 4200 References WRNS 01 4339 Visual Mockup Requirements WRNS 01 4520 Concrete Moisture Testing WRNS 01 5000 Temporary Facilities and Controls WRNS 01 6000 Product Requirements WRNS 01 7300 Execution WRNS 01 7419 Construction Waste Management and Disposal WRNS 01 7419a Construction Wast Management Forms WRNS 01 7700 Closeout Procedures WRNS 01 7823 Operation and Maintenance Data WRNS 01 7839 Project Record Documents WRNS 01 7900 Demonstration and Training WRNS 01 8113 Sustainable Design Requirements WRNS 01 8116 Low-Emitting Materials Restrictions WRNS 01 8119 Construction Indoor Air Quality Management WRNS

DIVISION 2 - EXISTING CONDITIONS

SEE OTHERS

00 00 10 - 2

DIVISION 3 – CONCRETE

DIVISION 4 – MASONRY

SEE OTHERS

DIVISION 5 – METALS

SEE OTHERS FOR STRUCTURAL SECTIONS

05 1213 Architecturally Exposed Structural Steel WRNS 05 4000 Cold-Formed Metal Framing WRNS 05 5000 Metal Fabrications WRNS 05 7000 Decorative Metal WRNS 05 7500 Decorative Metal Fabrications WRNS

DIVISION 6 - WOOD, PLASTICS, AND COMPOSITES

06 1053 Miscellaneous Carpentry WRNS 06 1600 Sheathing WRNS 06 4013 Exterior Architectural Woodwork WRNS 06 4213 Wood Paneling WRNS

DIVISION 7 - THERMAL AND MOISTURE PROTECTION

07 2100 Building Insulation WRNS 07 2713 Self Adhering Sheet Wall Membranes WRNS 07 5213 SBS Modified Membrane Roofing WRNS 07 6000 Flashing and Sheet Metal WRNS 07 6200 Sheet Metal Flashing for Moisture Protection WRNS 07 6500 Flexible Flashing WRSN 07 9200 Joint Sealants as Weatherseals WRNS 07 9203 Exterior Façade Sealants WRNS 07 9210 Interior Joint Sealants WRNS

DIVISION 8 – OPENINGS

08 1113 Hollow Metal Doors and Frames WRNS 08 7100 Door Hardware WRNS 08 9119 Fixed Louvers WRNS

00 00 10 - 3

DIVISION 9 – FINISHES

09 2400 Cement Plastering WRNS 09 2613 Venetian Plastering WRNS 09 2910 Gypsum Board Accessories WRNS 09 9100 Exterior Painting WRNS

DIVISION 10 – SPECIALTIES

10 4413 Fire Protection Cabinets WRNS 10 4416 Fire Extinguishers WRNS

DIVISION 11 – EQUIPMENT

11 3000 Ceiling Fans WRNS

DIVISION 12 – FURNISHINGS

SEE OTHERS

DIVISION 13 - SPECIAL CONSTRUCTION

VOLUME 2 – TABLE OF CONTENTS

END OF DOCUMENT

WRNS Project No. 24032.00

SUMMARY

01 1000 - 1

SECTION 01 1000

SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Work Performed by Owner.

5. Owner-furnished/Contractor-installed (OFCI) products.

6. Contractor's use of site and premises.

7. Coordination with occupants.

8. Work restrictions.

9. Specification and Drawing conventions.

B. Related Requirements:

1. Section 01 5000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

2. Section 017300 "Execution" for coordination of Owner-installed products.

1.3 PROJECT INFORMATION

A. Project Identification: West Sacramento Outdoor Work Pavilion

1. Project Location: West Sacramento, CA

B. Owner: City of West Sacramento

C. Architect: WRNS Studio.

D. Construction Manager: .

1. Construction Manager for this Project is Project's constructor. The terms "Construction

Manager" and "Contractor" are synonymous.

E. Web-Based Project Software: Project software will be used for purposes of managing communication and documents during the construction stage.

1. See Section 01 3100 "Project Management and Coordination." for requirements for establishing administering and using web-based Project software.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the construction of multiple building as documented on the drawings.

SUMMARY

01 1000 - 2

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.5 OWNER-FURNISHED/CONTRACTOR-INSTALLED (OFCI) PRODUCTS

A. Owner's Responsibilities: Owner will furnish products indicated and perform the following, as applicable:

1. Provide to Contractor Owner-reviewed Product Data, Shop Drawings, and Samples.

2. Provide for delivery of Owner-furnished products to Project site.

3. Upon delivery, inspect, with Contractor present, delivered items.

a. If Owner-furnished products are damaged, defective, or missing, arrange for replacement.

4. Obtain manufacturer's inspections, service, and warranties.

5. Inform Contractor of earliest available delivery date for Owner-furnished products.

B. Contractor's Responsibilities: The Work includes the following, as applicable:

1. Designate delivery dates of Owner-furnished products in Contractor's construction schedule, utilizing Owner-furnished earliest available delivery dates.

2. Review Owner-reviewed Product Data, Shop Drawings, and Samples, noting discrepancies and other issues in providing for Owner-furnished products in the Work.

3. Receive, unload, handle, store, protect, and install Owner-furnished products.

4. Make building services connections for Owner-furnished products.

5. Protect Owner-furnished products from damage during storage, handling, and installation and prior to Substantial Completion.

6. Repair or replace Owner-furnished products damaged following receipt.

1.6 CONTRACTOR'S USE OF SITE AND PREMISES

A. Restricted Use of Site: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Limits on Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep driveways parking garage, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

SUMMARY

01 1000 - 3

1.7 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Hours of Operation – Contractor’s operation on the project site is limited to the hours of 7:00 am to 10:00 pm, Monday through Friday, and from 9:00 am to 10:00 pm on Saturdays and legal holidays.

1. Hours for Utility Shutdowns: To be Coordinated and approved by owner prior to any utility shutdown.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than two days in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

E. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor-air intakes.

A. Controlled Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

B. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

C. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site.

1. Comply with Owner's and local jurisdiction for pandemic screening and restrictions.

1.8 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Text Color: Text used in the Specifications, including units of measure, manufacturer and product names, and other text may appear in multiple colors or underlined as part of a hyperlink; no emphasis is implied by text with these characteristics.

3. Hypertext: Text used in the Specifications may contain hyperlinks. Hyperlinks may allow for access to linked information that is not residing in the Specifications. Unless otherwise indicated, linked information is not part of the Contract Documents.

4. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

http://www.arcomnet.com/sustainable_design.aspx?topic=114

SUMMARY

01 1000 - 4

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing

Specification Section numbers found in this Project Manual.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

ALLOWANCES

01 2100 - 1

SECTION 01 2100

ALLOWANCES

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes: Administrative and procedural requirements governing handling and pro-cessing allowances.

1. Selected materials and equipment, and in some cases, their installation, or other Con-tract cost components are shown and specified in the Contract Documents by allow-ances.

2. Allowances have been established in lieu of additional requirements and to defer se-lection of actual materials and equipment to a later date when additional information is available for evaluation. Additional requirements, if necessary, will be issued by change order.

3. Allowances can be used in lieu of metering for temporary construction site utility ser-vices or funds to be returned to the Owner by deductive change order.

B. Related Requirements:

1. Contract General Conditions.

1.2 MEASUREMENT AND PAYMENT

A. Any amount not fully consumed shall be adjusted by change order.

1. The Contractor will be credited for his actual cost of labor, materials, and other actual costs without mark-up.

2. Any unused allowances shall be returned to the Owner using a credit change order for the full amount of the value unused plus 6 percent.

3. Should the Contractor’s actual costs exceed the specified allowance, the Contractor’s Contract amount will be adjusted be change order in accordance with Contract Gen-eral Conditions, Article 6.00.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF ALLOWANCES

A. [Include Schedule of Allowances here.]

B. The scheduled allowance amounts shall be included in the base bid.

ALTERNATES

01 2300 - 1

SECTION 01 03 00

ALTERNATIVES

1.1 SUMMARY

A. Section Includes:

1. Project alternatives to be priced by the Contractor.

2. Submission procedures for alternatives.

B. Related Requirements:

1. Contract General Conditions.

2. Project Drawings and Specifications.

3. Technical Specifications for work revising or adding/deducting from Base Bid work by

Alternatives.

1.2 DEFINITIONS

A. Alternate: An amount proposed by Contractor to be added to or deducted from Base Bid amount if Owner decides to accept a corresponding change, either in scope of work or in products, materials, equipment, systems or installation methods described in Contract Documents.

B. The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate the alternate into the Work. No other adjustments are made to the Contract Sum.

C. Unless otherwise specifically provided, the work described in Alternatives shall be completed with no increase in Contract time.

1.3 QUALITY ASSURANCE

A. The Base Bid specifications shall govern work of Alternatives unless otherwise noted.

1.4 PROCEDURES

A. Submit alternates with full descriptions of the proposed alternate and the effect on adjacent or related components.

B. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation, whether or not mentioned as part of the alternate. Modify or adjust affected adjacent Work as necessary to completely and fully integrate that Work into the Project.

C. Execute accepted alternates under the same conditions as other Work of this Contract.

D. Specification Sections that may be referenced in an alternate description contain requirements for materials necessary to achieve the Work described under each alternate.

E. Coordination of related work is required to ensure that work affected by each selected alternate is completed and properly interfaced with the overall construction schedule. Modify or adjust

ALTERNATES

01 2300 - 2 affected adjacent Work as necessary to completely and fully integrate an accepted alternate into the Project.

F. Execute accepted alternates under the same conditions as other Work of this Contract.

1.5 SELECTION AND AWARD OF ALTERNATES

A. Alternates will be reviewed and accepted or rejected at Owner's option.

1.6 SCHEDULE OF ALTERNATIVES

A. Schedule of Alternatives: As provided by Architect with each alternate is defined by abbreviated language, recognizing that Drawings and Specification Sections document the requirements.

WRNS Project No. 24032.00 SUBSTITUTION PROCEDURES 01 2500 - 1

SECTION 01 2500

SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 01 6000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit documentation identifying product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use form provided in Section 01 2500a “Substitution Request

Form.”

2. All Substitution requests shall be submitted under Section 01 2500 “Substitution

Procedures” regardless of the Section under which the product is being substituted. If the Substitution Request is approved by the Architect, then the Contractor shall resubmit the product under the appropriate specification Section.

3. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Statement indicating whether the request is a “Substitutions for Cause” or a

“Substitutions for Convenience.”

c. Statement indicating why specific substitution benefits the owner.

d. Detailed comparison of significant qualities of proposed substitution with those of the

Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific

01 2500 - 2 features and requirements indicated. Indicate deviations, if any, from the Work specified.

e. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

f. Statement indicating whether the Substitution would and directly or indirectly require revisions to the Contract Documents, and a summary of the expected revisions.

g. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors, that will be necessary to accommodate proposed substitution.

h. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

i. Samples, where applicable or requested.

j. Certificates and qualification data, where applicable or requested.

k. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

l. Research reports evidencing compliance with building code in effect for Project, from

ICC-ES.

m. Statement indicating availability of maintenance service and replacement materials.

n. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

o. Cost information, including a proposal of change, if any, in the Contract Sum.

p. Contractor's certification that proposed substitution complies with requirements in the

Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

q. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

4. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution.

Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's

Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

c. If Substitution requires revisions to the Contract Documents, Architect will provide an

Additional Services proposal for Owner/Contractor review and approval, prior to Substitution Request being accepted or rejected.

d. The Architect, upon Owner acceptance/approval, has the sole discretion to determine the acceptability of proposed substitute products, and their determination shall be final. If a proposed substitute product is not accepted, provide the product originally indicated or specified.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

01 2500 - 3

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

B. Schedule: Contractor shall maintain a schedule indicating “last possible dates” for the ordering of materials and shall monitor the Subcontractors for compliance with the schedule. Status shall be reported weekly at the OAC meeting. Subcontractor agreements shall reflect this requirement.

1.7 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Requested substitution provides sustainable design characteristics that specified product provided for compliance with Sustainability Design Requirements.

c. Substitution request is fully documented and properly submitted.

d. Requested substitution will not adversely affect Contractor's construction schedule.

e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

j. Only one request for substitution for each product per contractor will be considered.

When substitution is not accepted, provide specified product.

B. Substitutions for Convenience: Architect will consider requests for substitution if received within 60 days after commencement of the Work. Requests received after that time may be considered or rejected at discretion of Architect.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Requested substitution provides sustainable design characteristics that specified product provided for compliance with Sustainability Design Requirements.

e. Substitution request is fully documented and properly submitted.

f. Requested substitution will not adversely affect Contractor's construction schedule.

01 2500 - 4

g. Requested substitution has received necessary approvals of authorities having jurisdiction.

h. Requested substitution is compatible with other portions of the Work.

i. Requested substitution has been coordinated with other portions of the Work.

j. Requested substitution provides specified warranty.

k. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 2 - PRODUCTS (Not Used)

WRNS Project No. 24032.00 REQUEST FOR SUBSTITUTION FORM 01 2500a - 1

SECTION 01 2500a

REQUEST FOR SUBSTITUTION FORM

1. Substitution Request Number:

2. Specification Section Number:

3. Specification Section Name:

4. Reason for requesting Substitution: Cause Convenience

5. Reason why originally specified product cannot be provided:

6. How does the proposed substituted product benefit the Owner?:

7. Detailed comparison between proposed substituted product and originally specified (use attachment for additional space if required):

8. List of similar installations for completed projects (Project name, address, owner, architect, date completed. Use attachment for additional space if required.):

9. Will the Substitution directly or indirectly require revisions to the Contract Documents?, Provide summary of the expected revisions (use attachment for additional space if required):

10. List of coordination required, including revisions needed to other parts of the Work and to construction performed by Owner and separate contractors (use attachment for additional space if required):

WRNS Project No. 24032.00 REQUEST FOR SUBSTITUTION FORM 01 2500a - 2

11. Enclosed data consists of:

Catalog Drawings Product Data Samples Tests

Reports Warranty Certificates Sustainability Criteria

12. List availability of maintenance service and replacement materials.

13. State effects of substitution on sustainability goals:

14. Any license fees or royalties as a result of product substitution? Yes No

15. UNDERSIGNED certifies:

• Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product.

• Same warranty will be furnished for proposed substitution as for specified product.

• Same maintenance service and source of replacement parts as applicable is available.

• Proposed Substitution will not affect or delay Progress Schedule.

• Proposed Substitution does not affect dimensions or functional clearances.

• Payment will be made for revisions to the Contract Documents, including architectural and engineering design, detailing, and construction costs caused by proposed substitution.

• Coordination, installation, and changes to the Work as necessary for accepted Substitution will be complete in all respects

16. Submitted by: 17. Architect Review:

Name: Accepted Accepted as Noted

Signature: Not Accepted Received Too Late

Date: Name:

Address: Date:

Telephone:

CONTRACT MODIFICATION PROCEDURES

01 2600 - 1

SECTION 01 2600

CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Requirements:

1. Section 01 2500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

2. Section 01 3100 "Project Management and Coordination" for requirements for forms for contract modifications provided as part of web-based Project management software.

1.3 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710 or form acceptable to the owner and Architect.

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish

CONTRACT MODIFICATION PROCEDURES

01 2600 - 2 times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Add service request form: Use forms acceptable to Architect.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 01 2500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form acceptable to Architect.

1.5 ADMINISTRATIVE CHANGE ORDERS

A. Allowance Adjustment: See Section 01 2100 "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

1.6 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701 or form acceptable to the owner and Architect.

1.7 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

CONTRACT MODIFICATION PROCEDURES

01 2600 - 3

PART 2 - PRODUCTS (Not Used)

PROJECT MANAGEMENT AND COORDINATION

01 3100 - 1

SECTION 01 3100

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Digital project management procedures.

5. Web-based Project management software package.

6. Project meetings.

B. Related Requirements:

1. Section 01 3100a “WRNS Electronic Use Disclaimer”

2. Section 01 3100b “WRNS RFI-Submittal Numbering”

3. Section 01 3100c “WRNS Newforma Process”

4. Section 01 3160 “WRNS Building Information Modeling Requirements”

5. Section 01 3200 "Construction Progress Documentation" for preparing and submitting

Contractor's construction schedule.

6. Section 01 7300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

7. Section 01 7700 "Closeout Procedures" for coordinating closeout of the Contract.

8. Section 01 9113 "General Commissioning Requirements" for coordinating the Work with

Owner's Commissioning Authority.

1.3 DEFINITIONS

A. BIM: Building Information Modeling.

B. RFI: Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

01 3100 - 2

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, in web-based Project software directory, and in prominent location in each built facility. Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their

Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and scheduled activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

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D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

E. Architect and Contractor shall establish a chain of communication procedure, identifying all points of contacts for all applicable consultants and subconsultants to be used for all project documentation.

1.6 COORDINATION DRAWINGS

A. Coordination Drawings, General: Contractor and subcontractors shall prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity. Drawings shall be issued in a format that is legible and compatible with project team software being used. Coordination shall be integrated with and conducted through Building Information Modeling (BIM). Refer to section 01 3160 for detailed coordination requirements.

B. Coordination Digital Data Files: Refer to section 01 3160.

1.7 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return RFIs submitted to Architect or their Consultants by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Architect.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

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14. Suggested solution: Where applicable, the contractor may suggest a solution for consideration by the Architect.

C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable to Architect.

1. Attachments shall be electronic files in PDF format, submitted through Newforma.

2. Refer to Section 01 3100b WRNS RFI & Submittal Numbering requirements.

D. Architect's Action: Architect will review each RFI, determine action required, and respond. Allow seven business days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt by Architect of additional information.

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal.

a. If Contractor believes the RFI response warrants change in the Contract Time or the

Contract Sum, notify Architect in writing within 10 days of receipt of the RFI response.

4. The architect will follow the procedures above for entering RFI’s into Newforma project management software. The architect shall follow the timelines indicated above, which will be entered into Newforma. If the Contractor’s dates differ from the architect’s, the dates in Newforma shall govern.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly. Software log with not less than the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's response was received.

8. Identification of related Minor Change in the Work, Construction Change Directive, and

Proposal Request, as appropriate.

F. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within seven days if Contractor disagrees with response.

1.8 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Use of Architect's Digital Data Files: Digital data files of Architect's BIM model will be provided by Architect for Contractor's use during construction.

1. Digital data files may be used by Contractor in preparing coordination drawings, Shop

Drawings, and Project record Drawings.

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2. Architect makes no representations as to the accuracy or completeness of digital data files as they relate to Contract Drawings.

3. Contractor shall execute a data licensing agreement, using attached Section 01 3100a – WRNS Electronic Use Disclaimer, or another form of agreement acceptable to the Architect, Owner and Contractor.

4. Subcontractors, and other parties granted access by Contractor to Architect's digital data files shall execute a data licensing agreement using attached Section 01 3100a – WRNS Electronic Use Disclaimer, or another form of agreement acceptable to the Architect, Owner and Contractor.

5. Refer to Section 01 3160 BIM Modeling requirements for more information.

B. Web-Based Project Management Software: Provide, administer, and use web-based Project software site for purposes of hosting and managing Project communication and documentation until Final Completion.

1. Architect, Contractor and consultants shall agree on the software platform to be used for all construction-phase documentation and communication. WRNS documentation and communication will occur through Newforma products including Info-exchange. Use of non-Newforma projects shall require WRNS approval prior to proceeding. Refer to Section 01 3100c for WRNS Newforma Process requirements.

2. Web-based Project software site includes, at a minimum, the following features:

a. Compilation of Project data, including Contractor, subcontractors, Architect, architect's consultants, Owner, and other entities involved in Project. Include names of individuals and contact information.

b. Access control for each entity for each workflow process, to determine entity's digital rights to create, modify, view, and print documents.

c. Document workflow planning, allowing customization of workflow between project entities.

d. Creation, logging, tracking, and notification for Project communications required in other Specification Sections, including, but not limited to, RFIs, submittals, Minor Changes in the Work, Construction Change Directives, and Change Orders.

e. Track status of each Project communication in real time, and log time and date when responses are provided.

f. Procedures for handling PDFs or similar file formats, allowing markups by each entity. Provide security features to lock markups against changes once submitted.

g. Processing and tracking of payment applications.

h. Processing and tracking of contract modifications.

i. Creating and distributing meeting minutes.

j. Document management for Drawings, Specifications, and coordination drawings, including revision control.

k. Management of construction progress photographs.

l. Mobile device compatibility, including smartphones and tablets.

3. Provide up to ten web-based Project software user licenses for use of Owner, Owner's Commissioning Authority, Architect, and Architect's consultants. Provide eight hours of software training at Architect's office for web-based Project software users.

4. At completion of Project, provide digital archive in format that is readable by common desktop software applications in format acceptable to Architect. Provide data in locked format to prevent further changes.

5. If other software will be used in addition to Newforma, provide the following web-based Project software packages under their current published licensing agreements:

a. Autodesk Build.

b. Meridian Systems; Prolog.

c. Procore Technologies, Inc.

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C. PDF Document Preparation, Naming and Numbering Requirements:

1. Contractor shall follow WRNS standards for RFI and Submittal naming, numbering, and file formatting. Refer to Section 01 3100b for WRNS RFI and Submittal Numbering Requirements.

2. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with bookmarks enabling navigation to each item.

3. Name file with submittal number or other unique identifier, including revision identifier.

4. Certifications: Where digitally submitted certificates and certifications are required, provide a digital signature with digital certificate on where indicated.

D. Construction Phase Project Management Software: Architect, Contractor and consultants shall agree on a single software platform to be used for all construction-phase documentation and communication. WRNS documentation and communication will occur through Newforma products including Info-exchange. Use of non-Newforma projects shall require WRNS approval prior to proceeding.

1. Refer to Section 01 3100c for WRNS Newforma Process requirements.

1.9 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within three days of the meeting.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 15 days after execution of the Agreement.

1. Attendees: Authorized representatives of Owner, Owner's Commissioning Authority, Architect, and their consultants; Contractor and its superintendent; major subcontractors;

suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Responsibilities and personnel assignments.

b. Tentative construction schedule.

c. Phasing.

d. Critical work sequencing and long lead items.

e. Designation of key personnel and their duties.

f. Lines of communications.

g. Use of web-based Project software.

h. Procedures for processing field decisions and Change Orders.

i. Procedures for RFIs.

j. Procedures for testing and inspecting.

k. Procedures for processing Applications for Payment.

l. Distribution of the Contract Documents.

m. Submittal procedures.

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n. Sustainable design requirements.

o. Preparation of Record Documents.

p. Use of the premises.

q. Work restrictions.

r. Working hours.

s. Owner's occupancy requirements.

t. Responsibility for temporary facilities and controls.

u. Procedures for moisture and mold control.

v. Procedures for disruptions and shutdowns.

w. Construction waste management and recycling.

x. Parking availability.

y. Office, work, and storage areas.

z. Equipment deliveries and priorities.

aa. First aid.

bb. Security.

cc. Progress cleaning.

3.…