City_Hall_Outdoor_Plaza_Project_-_4-3-26.pdf

This is an Invitation to Bid issued by the City of West Sacramento for the City Hall Outdoor Plaza Project, a comprehensive construction and design project located at 1110 West Capitol Avenue. The scope of work encompasses site preparation and demolition, storm drainage and utility installation, concrete and hardscape improvements, three custom shade structures totaling approximately 2,931 square feet, a 189 square foot storage shed, security fencing with sliding gate, site lighting and electrical systems, security camera infrastructure, water features with pumps and control systems, landscaping and irrigation with a 120-day establishment period, site furnishings, signage, and project closeout documentation. Sealed electronic proposals must be submitted through the City's OpenGov Procurement portal no later than 2:00 PM local time on May 14, 2026. A mandatory pre-bid site meeting is scheduled for April 16, 2026 at 10:00 AM at City Hall, with a Request for Information deadline of May 1, 2026 at 5:00 PM. Contract award is anticipated for June 17, 2026, and the contractor must complete all work within 180 working days from the Notice to Proceed, with liquidated damages assessed at $1,000 per day for delays.

The project budget is established at $2,010,353, with award to the lowest responsible bidder meeting all specifications and requirements. Bidders must hold a current California Contractors State License (Class A or B), register with the California State Department of Industrial Relations, and comply with prevailing wage requirements. All bidders and subcontractors must furnish performance and payment bonds equal to 100 percent of the contract price and submit bid security of at least ten percent of the total bid price in the form of a cashier's check, certified check, or bid bond. Mandatory insurance requirements include Commercial General Liability of $2,000,000 per occurrence with $4,000,000 aggregate, Commercial Automobile Liability of $2,000,000 per accident, Workers' Compensation per statutory requirements, and Professional Liability of $2,000,000 per claim if applicable. The base bid includes 41 line items with five bid alternates allowing discretionary City selection of optional upgrades or deductions. Bidders' proposals remain valid for ninety business days following the May 14, 2026 proposal due date. The contractor must utilize the City's Virtual Project Manager cloud-based system for all project documentation at no additional cost.