City_Hall_Outdoor_Plaza_|_Construction.pdf

INVITATION TO BID

26-009-ITB

CITY HALL OUTDOOR PLAZA | CONSTRUCTION

City of West Sacramento

1110 W Capitol Ave

West Sacramento, CA 95691

RELEASE DATE: April 6, 2026

DEADLINE FOR QUESTIONS: May 1, 2026

RESPONSE DEADLINE: May 14, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cityofwestsacramento https://procurement.opengov.com/portal/%7bproject.government.code%7d

City of West Sacramento

INVITATION TO BID

City Hall Outdoor Plaza | Construction

I. Introduction II. Project Details

III. Terms and Conditions IV. Bid Submittal V. Cost Table

VI. Contract Award

Attachments:

A - 26-009-ITB City Hall Outdoor Plaza Construction Bid Packet

B - Insurance Checklist - 2Million 4Million

C - 2026 01 07 West Sac Plaza Sheet Set_Compiled Set

D - West Sac Plaza Compiled Specifications

E - Geotech Reoport November 2024_4588.x WS City Hall Outdoor Plaza_RCP

F - 2025-08-20 West Sac Combined Luminaire Catalog Pages 90% CD

Invitation to Bid #26-009-ITB Title: City Hall Outdoor Plaza | Construction

1. Introduction

1.1. Summary

The City of West Sacramento is accepting sealed responses for City Hall Outdoor Plaza | Construction to be received no later than Thursday, May 14, 2026 at 2:00 pm.

The bid specifications, including instructions on how to bid, standards for a responsive bid, and project specifications, are attached hereto in Attachments and incorporated herein by reference as if set forth in full

1.2. Background

West Sacramento is a vibrant riverfront community centrally located in Northern California. West

Sacramento shares the Sacramento River with neighboring Sacramento, with the deep water ship canal serving the Port of Sacramento. Incorporated in 1987, West Sacramento encompasses approximately 22 square miles, with a population just over 55,000. West Sacramento has a Council/Manager form of government. Citizens elect four City Council Members by district (as of the November, 2022 election) who serve four year terms and directly elect the mayor who serves a four-year term. The City is full-service with nine (9) departments and nearly 500 full-time employees. The City provides the full range of municipal services including police and fire protection, park, street, fleet, and facility maintenance, economic development and housing, community development, capital projects, and parks and recreation. The City also provides water, wastewater, and solid waste services. In addition, the City maintains port, water, wastewater, and solid waste enterprise funds. Other activities and related entities include the West Sacramento Redevelopment Successor Agency, Reclamation District 900 and the West Sacramento Area Flood Control Agency.

1.3. Contact Information

Megan Gideon

Project Manager II

1110 West Capitol Ave, 1st Floor

West Sacramento, CA 95691

Email: megang@cityofwestsacramento.org

Phone: (916) 617-4684

Department:

Capital Projects - Construction

1.4. Timeline

Release Project Date April 6, 2026 https://secure.procurenow.com/portal/cityofwestsacramento/projects/232660/document?section=undefined mailto:megang@cityofwestsacramento.org tel:(916)617-4684

Pre-Proposal Meeting (Mandatory) April 16, 2026, 10:00am

1110 West Capitol Avenue

West Sacramento, CA

Meet in the back, near the entrance doors

Question Submission Deadline May 1, 2026, 5:00pm

Proposal Submission Deadline May 14, 2026, 2:00pm

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/254891113247

29?p=4VLRovhRmp0PuakgSY

Meeting ID:

254 891 113 247 29

Passcode:

p7eT9Xp7

Need help? | System reference

Dial in by phone

+1 619-485-0116,,494100465#

United States, All locations

Find a local number

Phone conference ID:

494 100 465#

Contractor Selection Date June 17, 2026 https://teams.microsoft.com/meet/25489111324729?p=4VLRovhRmp0PuakgSY https://teams.microsoft.com/meet/25489111324729?p=4VLRovhRmp0PuakgSY

2. Project Details

2.1. Important Instructions for Electronic Submittal

The City of West Sacramento is only accepting electronic bid submissions and only through its online bidding platform, OpenGov. Bidders shall create a FREE account by signing up at OpenGov.com. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

The bid specifications, including instructions on how to bid, standards for a responsive bid, and project specifications, are attached hereto in Attachments and incorporated herein by reference as if set forth in full

2.2. Project Scope

The City of West Sacramento (“City”) is soliciting bids from qualified and licensed contractors for the City

Hall Outdoor Plaza Workspace Project. The Contractor shall provide all labor, materials, equipment, tools, transportation, permits, fees, testing, inspections, and incidentals required to deliver a complete, fully functional, and code-compliant project, regardless of whether each item is explicitly listed in this summary.

Scope Intent and Governing Documents

To ensure clarity and prevent disputes:

• This summary is provided for convenience only.

• The contract drawings, technical specifications, and applicable codes govern the Work.

• In the event of a conflict, the Contractor shall provide the higher standard, greater quantity, or more stringent requirement at no additional cost to the City.

• Omissions or minor discrepancies in this summary shall not constitute grounds for additional compensation or time extensions.

• The Contractor is responsible for field verification of all existing conditions prior to bidding.

Failure to do so will not justify a change order.

Major Work Elements

• General Requirements o Mobilization and demobilization o Temporary construction facilities and erosion control o Construction surveying and layout o Site protection, dust control, and traffic control o Coordination with City staff, inspectors, and utility providers https://secure.procurenow.com/portal/cityofwestsacramento/projects/232660/document?section=undefined o Maintaining access and utilities during construction o Preparation and maintenance of a detailed construction schedule o Compliance with SWPPP, BMPs, and all regulatory requirements

All general requirements are considered incidental to the Work and shall not be separately compensated.

• Permits and Fees o City has paid all plan check review fees.

o Contractor shall obtain the building permit in their name and pay all remaining permit issuance, inspection, and utility connection fees.

o Contractor shall obtain all additional permits required for construction.

o All permit-related costs are incidental and included in the bid price.

• Demolition and Site Preparation o Clearing, grubbing, and removal of existing improvements o Lawful disposal of debris and unsuitable materials o Grading and compaction to final design elevations o Protection of existing City facilities and utilities

Contractor shall verify all existing utilities and conditions prior to excavation.

• Storm Drainage and Site Utilities o Installation of storm drainage improvements (drywells, piping, structures) o Installation and coordination of water, sewer, electrical, and low-voltage utilities o All trenching, backfill, compaction, and restoration o Utility connections and coordination with providers

• Concrete and Hardscape Improvements o Concrete plaza paving, walkways, and slabs o Subgrade preparation, base material, reinforcement, joints, finishes o Installation of curbs, edges, and site wall footings o Construction of a 7-foot CMU wall with foundations

• Custom Shade Structures and Storage Shed

Three custom canopies:

o Large canopy: approx. 2,028 SF o Medium canopy: approx. 582 SF o Small canopy: approx. 321 SF o Includes:

▪ Foundations, structural framing, roofing

▪ Electrical and low-voltage coordination

▪ Conduit routing within structural members

▪ Provisions for lighting, fans, and devices

• Storage shed (189 SF):

o Slab, framing, roofing, finishes o Electrical/data coordination

All structural, electrical, and low-voltage integration is included in the base bid.

• Fencing and Gates o Security fencing and sliding gate o Integration with site walls and access control o Gate operators, access control components, and electrical connections

• Lighting and Electrical o Site lighting and power distribution o Low-voltage conduit systems o Coordination with shade structures, pathways, and security systems

• Security Cameras and Data

• Installation of mounting provisions, conduit, pull boxes, and data cabling for future security cameras.

• Security cameras and final installation will be furnished and installed by the City’s separate security camera contractor.

• Water Feature o Furnishing and installing vaults, pumps, control panels, piping, trenching o Electrical and control systems o Water and electrical connections o Testing and commissioning

• Landscaping and Irrigation o Installation of irrigation system (main lines, laterals, valves, controllers) o Planting of trees, shrubs, and groundcover o Soil preparation and mulch o 120-day establishment period including watering, pruning, weed control, and replacement of failed plant material

• Site Furnishings and Signage o Installation of benches, tables, trash/recycling enclosures o Required anchoring and foundations o Installation of site signage and wayfinding elements

• Project Closeout o Final cleanup o Removal of temporary facilities o Punch list completion o As-built drawings o O&M manuals o Training for City staff

3. Terms and Conditions

3.1. Prevailing Wages

A. Contractor Registration. Pursuant to Labor Code section 1725.5, no contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the DIR pursuant to Labor Code section 1725.5. The work contemplated by this

ITB is subject to compliance monitoring and enforcement by the DIR.

B. Prevailing Wages. Proposers are hereby notified that the DIR has determined the general prevailing rate of wages for each craft, classification, or type of worker needed to execute the work. Copies of the current schedules for California prevailing wages are located in the City’s office, and the contents of those schedules are included herein as if set forth in full. Licensure and Special Certification.

3.2. Statement of Offer

Submission of a proposal is an offer to complete the Scope of Work. The offer, including the Cost

Proposal rates and budget, must remain valid for at least ninety (90) business days after the Proposal due date.

3.3. Project Management Documentation & Administration

Virtual Project Manager (VPM)

The City anticipates using an online cloud-based project management system to manage, assign, and coordinate specific tasks with the City's selected Contractor within the Scope of Work. By way of this section, the City reserves the right to utilize an online cloud-based project management system. By submitting a bid, bidder acknowledges and agrees that they are prepared to use the system, as may be required by the City. The City's specific system is Virtual Project Manager (VPM). VPM allows for paperless documentation and project administration. For more information on VPM, go to www.virtual-pm.com

A. Submittal Procedures and Construction Progress Documentation for requirements for administering and using VPM.

1. The Contractor shall submit the items associated with this section via Virtual Project

Manager (VPM), an online cloud-based project management system, as specified below.

2. Virtual Project Manager (VPM) allows for paperless documentation and project administration. All posted information is available to all personnel involved with the project at any time using the internet.

3. The use of VPM by the Contractor is mandatory. Access to VPM will be provided at no cost to the contractor.

4. In order to utilize VPM, the contractor needs a computer, internet access, a digital camera, and a scanner. For more information, go to www.virtual-pm.com. To Login, from the homepage, select LOGIN and enter the Username and Password that will be provided to you by the agency.

B. The contractor shall use the following features:

1. Daily Logs: Contractor’s daily reports shall be entered electronically via VPM.

2. Change Order Manager: Contractor requests for change order shall be submitted electronically via VPM.

3. Transmittals: Schedules, Pay applications, etc. shall be submitted electronically via VPM.

4. Submittals: Submittals requiring approval shall be submitted electronically via VPM.

5. RFIs: Requests for information (RFIs) shall be submitted electronically via VPM.

C. Technical Submittals

1. Submittal Procedure

a. The Contractor shall utilize the agency’s online cloud-based project management system

(Virtual Project Manager) for submittals.

3.4. Questions and/or Objections

It is to the City and Proposer's benefit that questions and objections are brought to the City's attention so it may issue necessary amendments to the ITB and help prevent the opening of defective proposals upon which the City could not award a Contract. Proposer should carefully review this ITB and all attachments for comments, questions, defects, objections, or any other matter requiring clarification or correction (collectively, “Questions”).

A Proposer may submit Questions related to this RFP to the City through the City’s e-Procurement Portal at or before:

Friday, May 1, 2026 at 5:00 pm.

Questions shall be considered waived and invalid if not brought to the attention of the City in conformity with this subsection. Questions not submitted through the City's e-Procurement Portal will not be accepted or responded to. Questions submitted after the deadline will not be accepted or responded to. Questions and answers will be posted on the City's e-Procurement Portal and visible to all.

3.5. Amendment and Cancellation

The City reserves the right to amend, cancel, or reissue this bid at any time and at its sole discretion. Any amendment shall be in writing and posted to the City's e-Procurement portal. A potential Proposer is solely responsible for clicking "Follow" on the main page to receive notifications and shall be solely responsible for complying with such notifications.

https://secure.procurenow.com/portal/CityofWestSacramento

3.6. Right of Rejection

A. The City reserves the right, at its sole discretion, to reject any and all Proposals, no matter their level of responsiveness, or to cancel this ITB in its entirety.

B. A Proposer must comply with all of the terms and instruction of this ITB, and all applicable state and local laws and regulations. Any Proposal that does not meet the requirements of this ITB may be considered to be nonresponsive and rejected.

C. A Proposer may not restrict the rights of the City or otherwise qualify a Proposal. If a Proposer does so, the City may determine the Proposal is a nonresponsive counteroffer, and the Proposal may be rejected.

D. The City reserves the right, at its sole discretion, to waive variances in a Proposal, provided such action is in the best interest of the City. Where the City waives variances in a Proposal, such waiver does not modify the ITB requirements or excuse the Proposer from full compliance with the ITB. Notwithstanding any variance, the City may hold any Proposer to strict compliance with the ITB.

3.7. Prohibition of Respondent Terms and Conditions

A Proposer shall not submit their own contract terms and conditions in a Proposal. If a Proposal contains such terms and conditions, the City, at its sole discretion, may reject the Proposal. A Proposer may either submit Questions to gain clarification on a term of the City's standard contract or submit proposed revisions to the City's standard contract in redline as part of the Proposal Transmission Letter, both pursuant to the terms of this ITB.

3.8. Joint Ventures and Partnering

A Proposal from joint ventures or entities partnering for a specific service must be designed to minimize any administrative burden on the City as a result of the participation of multiple entities. Joint proposals must adhere to the following:

A. The Proposal shall respond to each section and subsection of this ITB.

B. The Proposal shall clearly set forth the respective responsibilities and functions that each

Principal of the joint venture or partnering entities would perform if awarded a Contract pursuant to this ITB.

C. The Proposal must include a copy of the joint venture or partnering agreement(s) that identify the Principals involved, as well as their rights and responsibilities regarding the Contract pursuant to this ITB.

D. The Proposal Transmittal Letter must be signed by each Principal of the joint venture and include all required information.

3.9. Proposal of Alternate Services

A Proposal for alternate services (i.e., proposals that offer something different from that requested by the ITB) will be considered nonresponsive and rejected.

3.10. Proposal of Additional Services

A Proposal may indicate and offer services in addition to those required by this ITB. These additional services may be added to the Contract, at the sole discretion of the City. The cost for any such additional services shall be mutually agreed upon by the Contractor and the City, and incorporated into the

Contract before execution.

3.11. Severability

If any provision of this ITB is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the City and

Proposers shall be construed and enforced as if the ITB did not contain the particular provision held to be invalid.

3.12. Licensure and Special Certification

Before executing the Contract pursuant to this ITB, the Contractor must hold all necessary business and professional licenses and certifications to complete the Scope of Work. The City may require any or all

Proposers to submit evidence of proper licensure and certifications.

3.13. Disclosure of Proposal Contents

All Proposals and other materials submitted to the City related to this ITB shall become the property of the City. Selection or rejection of a Proposal does not affect this right. All proposal information, including detailed price and cost information, shall be held in confidence during the evaluation and selection process. Upon the completion of the evaluation and selection process, or by rejection of all Proposals, the Proposals and shall be open for review by the public to the extent required by the California Public

Records Act, Government Code section 6254 et seq.. By submitting a Proposal, a Proposer acknowledges and accepts that the contents of the Proposal and associated documents shall become open to public inspection.

Portions of a Proposal exempt from public disclosure by law may be protected from public disclosure by the City. A Proposer is required to clearly label such portion of a Proposal "CONFIDENTIAL" and list the grounds for non-disclosure. In doing so, the Proposer thereby agrees to indemnify and defend the City from any action arising from the non-disclosure of the information. The failure to so label any information shall constitute a complete waiver of all claims for damages caused by or related to any release of the information.

3.14. Conflict of Interest and Restrictions

By submitting a Proposal, the Proposer certifies that no amount shall be paid directly or indirectly to an employee or official of the City as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the procurement under this ITB.

3.15. Proprietary Information

A copy of each Proposal shall be retained for official files and will become public record after the award of a contract unless the Proposal, or specific parts of the Proposal, can be shown to be exempt by law.

Each Proposer may clearly label any part of a Proposal as "CONFIDENTIAL." In doing so, the Proposer thereby agrees to indemnify and defend the City for withholding the information from public inspection.

Failure to label information shall constitute a complete waiver of all claims for damages caused by or related to any release of the information.

If a public records request for appropriately-labeled information is received by the City, the City will endeavor to notify the Proposer of the request and delay access to the material until seven (7) working days after the City’s notice. Within that time delay, it will be the duty of the Proposer to act in protection of its labeled information. Failure to so act shall constitute a complete waiver.

4. Bid Submittal

4.1. Please upload a current 2024 W-9*

Please download the attached 2024 W9 form and upload a completed form.

• W-9_Form_ver._2024_-_BLANK.pdf

*Response required

4.2. Please enter Legal Company Name and related DBA*

Please state your company name and any related DBA's based on your California Secretary of State

Filing.

*Response required

4.3. Cost Proposal using Electronic Pricing Table*

The bidder acknowledges that a Cost Proposal must be completed using the electronic pricing table provided in the City’s e-Procurement Portal and that this information will be kept separate from the rest of the bid response. The bidder further acknowledges that all pricing and related costs will be based solely on the information entered in the electronic pricing table. The City will not be responsible for any errors, omissions, or discrepancies contained in any additional or supplemental pricing documents submitted by the bidder.

☐ Please confirm

*Response required

4.4. Response (without Cost Proposal)*

Please Upload Your Response Here, excluding your Cost Proposal.

*Response required

4.5. Statement of Offer*

Submission of a proposal is an offer to complete the Scope of Work. The offer, including the Cost

Proposal rates and budget, must remain valid for at least ninety (90) business days after the Proposal due date.

☐ Please confirm

*Response required

4.6. Bid Bond*

Bid contents, including requisite declarations and forms to be signed and included in the Bid, are included in the Attachments - Bid Docs

*Response required

4.7. California Contractors State License Board

Please enter your contractor license number for verification.

https://government-project.s3.us-west-2.amazonaws.com/4013/4713e161-0e9b-428f-be7a-2b0ae306a414_W-9_Form_ver._2024_-_BLANK.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4PAUPLWJ7%2F20260406%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260406T171155Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAgaCXVzLXdlc3QtMiJIMEYCIQDKQsSzmAlVgvJG8vSftQz6lyZvcW1jp929BRKS6GSzHQIhAJNNSMhCl0%2B9EJveeh5N1JXYsa8Cmmna2vnRz9gFT5IAKpUFCNH%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgzVPpQus5moE76rXXkq6QSrF1TQeUshv416Jr43xGi%2FsPibV9M3CGbDFmXQUTtkF31F6Ed%2BZngNYuXxjbJnymICj1dZidsllWc%2FY2vU%2FWyZq9FY%2BvxqZ3c7Yzijcb7TxAF42iWMdfJs8lABdmcZNPb%2B03Nih3UBh%2Bh%2F1ETRXJP5DimUKVma8RqM3JfbBz9Rq6tfoThAJaAqNkG2M2%2BGNZSnfr4kGg%2FaurVMzsGQzJlP8JBk4sUVoAP03yVWI3LxyKdAtl4LnUC%2BFvZdSWSOLw0Czw%2BbQaLkfUhyIyEWSLKo%2BOjn88f%2FgAkMwuipMKNdWoCcsug424v2lPxTK4ZOIMjWb9ms3ue0FddxL6elw%2BI2MaRrOmH1Ok63o3siOhXTsU9mnWDCecQ8iZpGe23OVtTV%2FFvA6%2FV3nAg4ht5qmX8J70V56BRWXfu0Q5tuNr4qPk7IUY6Ss%2Fjm0lYnmEbQExXyaWM9LW9Vo0nuU1twYqrPWBislnIQo6fU6%2BippMxG7QUSCIEuZOs44x7XL%2F6K7vuULuHdRadTZpKvZtE5Ql6Hcg7s%2FixWtVrpLJSuDgkq%2BUfrfpw5nRNTL0JU9cq4J48CWLtjYoAe7No8JPe0q5U%2FmLfwf4gI1DR1%2BTKJdJo4%2BbSAU7zJPAAdXFcJwVg33k4x73iSAvCDHwyM0bhk%2FZ4QFj8x9CY4Ab62Gj9w1sHQrS4muYqMzt6UbeSdu9G0bszrgRiULV%2BrkSdZZ2wZfCtNvl53riEa%2BkiXlFeQ1v8NPlACiciZArNm3W5k1E9lEA%2BXu9N5OHGCCgMCSyeoJsqmEbcuVvIpA7NARUYPBpBxk9qk6gqlyR0hbzD%2FqM%2FOBjqYAS9czj7dT%2FSVnEv9AXujpmuxc12WxAdSVLM1Bf2HYaeIJkZirI0GEyE8Ti%2BM1lWeTy1aMuUuw9x81NT%2FEsqzYCrmOJkmeZyW217fXcY7leo7NJ8V4HHihVi87sj6KSGQvyyBxg0Y8i5FeDU0Nt%2F%2FrKY24oVAbZKWhxNlUihO7%2FKHKEBq7pNqpSjXn%2BgfISE99qCDMOOWjDCG&X-Amz-Signature=fbaca108743f86fea8530af4edee7600f015be40713a305e298ade3ae67b973d&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22W-9_Form_ver._2024_-_BLANK.pdf%22&x-id=GetObject https://secure.procurenow.com/portal/cityofwestsacramento/projects/232660/document?section=2209451

4.8. Certification regarding Debarment

The City performs a SAM.GOV verification check to confirm debarment status. Please download the attached document, complete the form, and upload.

A unique entity identifier is requested for contracts greater than $25,000 or funded with Federal dollars.

Your entity may register for a unique entity identifier on SAM.GOV at the following link https://sam.gov/content/entity-registration.

For all other proposers, the completed form is sufficient.

• Certification_Regarding_Deb...

4.9. City Contract *

The Proposer acknowledges and is presumed to have accepted the Contract and be capable of completing the Scope of Work, as well as all reasonably associated managerial tasks, without reservation or qualification pursuant to the Contract.

☐ Yes

☐ No

*Response required

4.10. Insurance Requirements*

The Proposer acknowledges the City's insurance requirements and endorsements as outlined in the

Insurance Checklist in Attachments. Any Proposal unable to meet the Insurance Checklist requirements shall be considered nonresponsive and ineligible for Contract award.

☐ Yes

☐ No

*Response required

4.11. Authorized Contract Signer *

Please provide the name, title and email address of the authorized contract signer.

*Response required https://government-project.s3.us-west-2.amazonaws.com/4013/7fbcd8f3-7d1e-4b79-a50c-03f71fe54e62_Certification_Regarding_Debarment_Form_COWS.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4PAUPLWJ7%2F20260406%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260406T171155Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEAgaCXVzLXdlc3QtMiJIMEYCIQDKQsSzmAlVgvJG8vSftQz6lyZvcW1jp929BRKS6GSzHQIhAJNNSMhCl0%2B9EJveeh5N1JXYsa8Cmmna2vnRz9gFT5IAKpUFCNH%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgzVPpQus5moE76rXXkq6QSrF1TQeUshv416Jr43xGi%2FsPibV9M3CGbDFmXQUTtkF31F6Ed%2BZngNYuXxjbJnymICj1dZidsllWc%2FY2vU%2FWyZq9FY%2BvxqZ3c7Yzijcb7TxAF42iWMdfJs8lABdmcZNPb%2B03Nih3UBh%2Bh%2F1ETRXJP5DimUKVma8RqM3JfbBz9Rq6tfoThAJaAqNkG2M2%2BGNZSnfr4kGg%2FaurVMzsGQzJlP8JBk4sUVoAP03yVWI3LxyKdAtl4LnUC%2BFvZdSWSOLw0Czw%2BbQaLkfUhyIyEWSLKo%2BOjn88f%2FgAkMwuipMKNdWoCcsug424v2lPxTK4ZOIMjWb9ms3ue0FddxL6elw%2BI2MaRrOmH1Ok63o3siOhXTsU9mnWDCecQ8iZpGe23OVtTV%2FFvA6%2FV3nAg4ht5qmX8J70V56BRWXfu0Q5tuNr4qPk7IUY6Ss%2Fjm0lYnmEbQExXyaWM9LW9Vo0nuU1twYqrPWBislnIQo6fU6%2BippMxG7QUSCIEuZOs44x7XL%2F6K7vuULuHdRadTZpKvZtE5Ql6Hcg7s%2FixWtVrpLJSuDgkq%2BUfrfpw5nRNTL0JU9cq4J48CWLtjYoAe7No8JPe0q5U%2FmLfwf4gI1DR1%2BTKJdJo4%2BbSAU7zJPAAdXFcJwVg33k4x73iSAvCDHwyM0bhk%2FZ4QFj8x9CY4Ab62Gj9w1sHQrS4muYqMzt6UbeSdu9G0bszrgRiULV%2BrkSdZZ2wZfCtNvl53riEa%2BkiXlFeQ1v8NPlACiciZArNm3W5k1E9lEA%2BXu9N5OHGCCgMCSyeoJsqmEbcuVvIpA7NARUYPBpBxk9qk6gqlyR0hbzD%2FqM%2FOBjqYAS9czj7dT%2FSVnEv9AXujpmuxc12WxAdSVLM1Bf2HYaeIJkZirI0GEyE8Ti%2BM1lWeTy1aMuUuw9x81NT%2FEsqzYCrmOJkmeZyW217fXcY7leo7NJ8V4HHihVi87sj6KSGQvyyBxg0Y8i5FeDU0Nt%2F%2FrKY24oVAbZKWhxNlUihO7%2FKHKEBq7pNqpSjXn%2BgfISE99qCDMOOWjDCG&X-Amz-Signature=3b6216db30a0f2331eb4bf902e04be5288b6fc1dfc2a5ff2c83cefa74cd662e8&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Certification_Regarding_Debarment_Form_COWS.pdf%22&x-id=GetObject https://secure.procurenow.com/portal/cityofwestsacramento/projects/232660/document?section=undefined

5. Cost Table

BID SCHEDULE

The Bid Schedule is intended only to establish a uniform basis for comparison of bids and progress payments. The Contractor shall provide all labor, materials, equipment, and incidentals necessary to complete the Work as shown on the plans and specifications, whether or not specifically referenced within an individual bid item.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Mobilization, Bonds, Insurance, Submittals, Project Management

1 LS

2 SWPPP / Erosion Control 1 LS

3 Demolition and Site Clearing 1 LS

4 Earthwork, Grading and Compaction 1 LS

5 Amended Planting Soil 25 CY

6 Soil Testing 1 LS

7 Sewer System 1 LS

8 Storm Drain System 1 LS

9 Bioretention Basin Construction 1 LS

10 Water System 1 LS

11 Irrigation System 1 LS

12 Irrigation System Testing 1 LS

13 Concrete Plaza Paving 7,456 SF

14 Artificial Turf 1,400 SF

15 Concrete Headers at Turf 168 LF

Line Item Description Quantity Unit of

Measure Unit Cost Total

16 Water Feature/Fountain Type 1, including pump, jet with LED light, pump sump

1 EA

17 Water Feature/Fountain– Type 2, including pump, jet with LED light, pump sump

1 EA

18 Site Furnishings – Tables (Round, Type

1, and Type 2)

11 EA

19 Site Furnishings - Stools (Standing and

Dining)

20 EA

20 Site Furnishings – Benches 17 EA

21 Site Furnishings - Moveable Lounge

Chairs

10 EA

22 Site Furnishings – Waste Receptacles 3 EA

23 Drinking Fountains - Water service and Drainage included

1 LS

24 Large Canopy Structure – Complete 1 LS

25 Large Canopy Foundations 1 LS

26 Medium Canopy Structure – Complete 1 LS

27 Medium Canopy Foundations 1 LS

28 Small Canopy Structure – Complete 1 LS

29 Small Canopy Foundations 1 LS

30 Storage Shed Structure – Complete 1 LS

31 Storage Shed Foundations 1 LS

32 Electrical System (lighting, canopy power, gate power, irrigation controllers, water feature power, etc.)

1 LS

Unit Cost Total

33 Site Lighting Fixtures and Poles 1 LS

34 Security Camera Infrastructure

Installation including conduit, pull boxes, data cabling, terminations, and mounting provisions (cameras furnished and installed by others)

1 LS

35 Security Fence and Sliding Gate 1 LS

36 CMU Security Wall (7-foot wall including footings)

315 LF

37 Landscape Planting – Trees 8 EA

38 Landscape Planting – Shrubs, grasses, perennials, bioretention, vines, and

Groundcover

1 LS

39 Signage and Wayfinding 1 LS

40 Final Cleanup and Closeout 1 LS

41 Landscape Establishment Period (120

Days) including watering, pruning, weeding, replacement of failed plant material, and maintenance per specifications

TOTAL

BID ALTERNATES

The City reserves the right to accept or reject any bid alternate, in whole or in part, and to award the contract based on the Base Bid and any combination of bid alternates as determined to be in the best interest of the City.

Unit Cost Total

A-1 Upgrade shade structure roofing material to premium finish (per plans/specs alternate detail)

1 LS

A-2 Provide enhanced architectural concrete finish at plaza paving

(seeded aggregate or equivalent)

1 LS

A-3 Deductive: Omit water feature mechanical enhancements (retain basic circulation only)

1 LS

A-4 Add additional security camera locations (2 additional nodes, conduit, cabling, mounts)

1 LS

A-5 Add photovoltaic-ready conduit routing to large shade structure

TOTAL

6. Contract Award

6.1. Opening & Award of Contract

Bids will be opened publicly and read aloud at the time and date established in the invitation to Bidders.

Bid Summaries may be made available to Bidders after the Bid Date.

The City reserves the right to accept or reject any and all Bids for a period of sixty (60) days after the date of opening, and to waive any informality or irregularity in any Bid. No Bid can be withdrawn during that period, except pursuant to Public Contract Code section 5102, et seq. 1751480.1 7203-001

The City reserves the right to reject any or all Bids, including, without limitation, the right to reject any non-conforming, non-responsive, or conditional bids.

Before a Bid is considered for award, the City may, in addition to the Experience & Qualifications form included in the Bid documents, require a Bidder to submit a statement of facts and detail as to its business, technical organization and financial resources and equipment available and to be used in performing the work. Additionally, the City may require evidence that the Bidder has performed other work of comparable magnitude and type. The City expressly reserves the right to reject any Bid if it determines that the business and technical organization, equipment, financial and other resources or other experience of the Bidder (including the bidder’s Subcontractors) is not sufficiently qualified for the work Bid upon and, therefore, justifies such rejection.

The award of the Contract, if it is awarded, will be to the lowest responsive, responsible Bidder whose

Bid complies with the requirements set forth herein.

The issuance by the City of a notice to the successful Bidder of the award of the Contract (“Notice of

Award”) shall be deemed the Award of Contract.

6.2. Bid Protests

The lack of a prompt procedure to resolve disputes regarding the bidding process would impair the

City’s ability to carry out its purpose of constructing this project in a timely manner. Therefore, to the maximum extent authorized by law and notwithstanding any other procedures specified in documents referenced herein, all disputes and/or protests regarding the bidding process shall be subject to the following procedure. In submitting a Bid to the City for this project, the Bidder agrees to comply with and to be bound by this procedure.

Any Bid protest must be submitted in writing to the Director of Capital Projects & Transportation of the

City of West Sacramento before 5:00 p.m. on the fifth (5th) working day following Bid opening.

(a) The initial protest document must contain a complete statement of the basis for the protest, and all supporting documentation.

(b) The party filing the protest must have actually submitted a Bid for the Work. A Subcontractor of a party submitting a Bid for the Work may not submit a Bid protest. A party may not rely on the Bid protest submitted by another Bidder, but must timely pursue its own protest.

(c) The protest must refer to the specific portion of the Contract Documents which forms the basis for the protest.

(d) The protest must include the name, address and telephone number of the person representing the protesting party.

(e) The party filing the protest must concurrently transmit a copy of the initial protest document and any attached documentation to all other parties with a direct financial interest which may be adversely affected by the outcome of the protest. Such parties shall include all other Bidders who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

(f) The City will give the protested Bidder five (5) working days after the receipt of the protest to submit a written response. The responding Bidder shall transmit the response to the protesting Bidder concurrent with delivery to the City.

(g) The procedure and time limits set forth in this paragraph are mandatory and are the Bidder’s sole and exclusive remedy in the event of Bid protest. The Bidder’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the Bid protest, including filing a Government

Code Claim or legal proceedings.

(h) If the City determines that a protest is frivolous, the protesting Bidder may be determined to be non-responsible and that Bidder may be determined to be ineligible for future contract awards.