CITB-0014-25 REBID FAIRINGTON ROAD SIDEWALK PROJECT .pdf

INVITATION TO BID

(CONSTRUCTION)

(CITB)

CITB-0014-25 REBID

FAIRINGTON ROAD SIDEWALK PROJECT

SOLICITATION ISSUE DATE: Tuesday, September 30, 2025

BID’S DUE DATE and OPENING DATE:

Wednesday, November 12, 2025, by 3:00 P.M.

BIDNET WILL NOT ACCEPT LATE SUBMITTALS

“Electronic” Submittals Must be uploaded to “Bidnet” https://Bidnetdirect.com/georgia/cityofstonecrest

(Paper, Faxed, E-mail, Mail Submittals Will Not Be Accepted)

ISSUED BY:

City of Stonecrest

Procurement Department 3120 Stonecrest Boulevard

Stonecrest, Ga. 30038 https://bidnetdirect.com/georgia/cityofstonecrest

CITB-0014-25 REBID CITB-1

Fairington Road Sidewalk Project

TABLE OF CONTENT

TITLE PAGE NO.

GENERAL INFORMATION 2

PROCUREMENT SCHEDULED AND EVENTS 4

SCOPE OF WORK 6

GENERAL TERMS AND CONDITIONS 15

SPECIAL TERMS AND CONDITIONS 28

ADDITIONAL ATTACHMENTS AND REQUIRED FORMS:

ATTACHMENT “A” – BIDDER’S REQUIRED FORMS:

1. BID CHECKLIST

2. BIDDER’S CERTIFICATION

3. STATEMENT OF QUALIFICATIONS

4. AUTHORIZED SIGNATORIES

5. PURCHASING POLICY ADDENDUM

6. CONFLICT OF INTEREST DISCLOSURE

7. AFFIDAVIT VERIFICATION STATUS FOR CITY

PUBLIC BENEFIT APPLICATION

8. DRUG-FREE WORKPLACE

9. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE

ACT AFFIDAVIT “E-VERIFY”

10. SUBCONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(B)(3)

11. INDEMNIFICATION CLAUSE

12. NON-COLLUSION STATEMENT

13. VENDOR CERTIFICATION REGARDING SCRUTINIZED

COMPANIES LIST

14. TRENCH SAFETY

15. BID BOND

16. PERFORMANCE AND PAYMENT BOND

17. SCHEDULE I AND SCHEDULE II

18. SUBCONTRACTOR LIST

19. REFERENCES

ATTACHMENT “B” – BID SHEET

ATTACHMENT “C” – PARCEL MAP (“AERIAL VIEW”)

ATTACHMENT “D” – SITE AND DESIGN PLANS ADDITIONAL SCOPE OF WORK

ATTACHMENT “E” – REQUIREMENTS FOR FEDERALLY ASSISTED CONSTRUCTION PROJECTS

AND REQUIRED FORMS.

ATTACHMENT “F” – FEDERAL LABOR STANDARDS PROVISIONS (HUD-4010)

ATTACHMENT “G” – DAVIS BACON AND PREVAILING WAGES

ATTACHMENT “H” – Sample CONTRACT

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GENERAL INFORMATION

The following information and instructions are given for the purpose of guiding Bidders in properly preparing their bid responses and are standard for Construction Invitations to Bid (CITB) Solicitations as issued by the City of Stonecrest Procurement Department. These directions and instructions have equal force and weight with the scope of services, specifications and strict compliance which is required with all of these provisions. The City may delete, modify supersede any of these standard instructions for a particular contract to Contractor or in the line item. It is the Bidder’s sole responsibility to become familiar with the scope of services and requirements herein prior to submitting a bid.

Attention is called to the fact that this project is being funded ultimately through the Community Development Block Grant (CDBG) Program of the U.S. Department of Housing and Urban Development. The bidder is asked to pay special attention to the Federal Regulations included in the bid package. These regulations include The Davis-Bacon Act, Section 3, the Contract Work Hours and Safety Standards Act, the Copeland (Anti-Kickback Act), and the Fair Labor Standards Act.

The awarded Contractor and its subcontractor’s Must comply with all federal regulations and requirements.

In addition to the documents in Attachment “A” – Bidder’s Required Forms, Bidders are required to complete and submit the required forms from Attachment “E” – Requirements for Federally Assisted Construction Projects and Required Forms.

Failure to submit the required forms will result in a Non-Responsive determination.

For information concerning procedures, clarification, and technical assistance pertaining to this solicitation, contact the Procurement Specialist / Buyer identified in the solicitation.

City of Stonecrest Procurement Department

ATTN: Tanisha Boynton, Procurement Official 3120 Stonecrest Blvd., Suite 190

Stonecrest, Ga. 30038 Phone: (772)-224-0200

Email: Tboynton@stonecrestga.gov

All questions and requests for clarification concerning this solicitation and procurement process MUST be submitted in writing via Bidnet under “Message – Opportunity Q&A” at: (https://Bidnetdirect.com/georgia/cityofstonecrest). Please follow the instructions provided on Bidnet. The deadline to submit non-administrative questions is Friday, October 24, 2025 by 5:00 P.M. Answers to questions received will be responded to via an Addendum posted on Bidnet. Questions received after the date referenced above will not be accepted.

• No bid response will be accepted from, nor will any contract be awarded to, any person who is in arrears to the City, upon any debt or contract, or who has defaulted, as surety or otherwise, upon any obligation to the City such as delinquent in payment of property or other taxes with Stonecrest, delinquent in payment of a loan(s) with the City, has had property acquired through foreclosure or a judgment within the past ten (10) years, has outstanding judgements or debts owed to the City, has been convicted of a felony that affects property or neighborhood or neighborhood stability, health, safety or welfare or who is deemed irresponsible or unreliable by the City Council.

• No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a bid response will be considered evidence that the Bidder has familiarized themselves with the nature and extent of the work, equipment, materials, and labor required.

• ADDITIONAL TERMS AND CONDITIONS: No additional terms and conditions included by the Bidder with the Bid response shall be evaluated or considered. Any and all such additional terms and conditions shall have no force and effect and are inapplicable to this Bid if submitted either purposely through intent or design, or inadvertently appearing separately in transmittal letters, specifications, literature, price lists or warranties. It is understood and agreed that the general conditions in this Invitation to Bid are the only conditions applicable to this Bid and the Bidder’s authorized signature on Attachment “B” - Bid Cost Proposal Form – Bid Sheet attests to this.

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• AUTHORIZED SIGNATORIES: All associated forms must be signed by one duly authorized to do so. The individual submitting shall be authorized to sign (electronically accept) this solicitation response on the behalf of the Contractor as indicated in the Certificate as to Corporate Principal, designation letter by Director/Corporate Officer, or other business authorization to bind on the behalf of the Contractor. No bid response will be accepted, for any reason whatsoever, which is not submitted to the City as stated above, within the specified time.

• BID ACCEPTANCE: Bidder warrants, by virtue of bidding, that their bid and the prices quoted will be firm for acceptance by the City for a period of One Hundred and Twenty (120) days from the date of bid opening unless otherwise stated in the solicitation. The City shall award contract within this time period or shall request to the recommended awarded Contractor an extension to hold pricing, until products/services have been awarded.

• MATERIAL MODIFICATIONS / ALTERATIONS: Material modification and/or alterations to the verbiage or documents herein made by the Bidder is expressly prohibited and is not enforceable. Modifications and/or alterations may render the Bidder’s submission void and bar the Contractor from consideration in connection with this solicitation.

Remainder of Page Intentionally Left Blank

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PROCUREMENT SCHEDLE AND EVENTS

1. PRE-BID MEETING:

There will be a Pre-Bid Meeting on Wednesday, October 15, 2025, at 10:30 am, local time, at City of Stonecrest Annex Conference Room, located at City Hall, 3120 Stonecrest Blvd., Suite 190, Stonecrest, Ga. 30038. The purpose of this pre-bid conference is to explain the method of selection, to provide an overview of the service requirements and view the area in which services will be performed.

It will be the sole responsibility of the Bidder to become familiar with the scope of work and City requirements prior to submitting a bid. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a bid will be considered evidence that the bidder has familiarized himself with the nature and extent of the work, equipment, materials, and labor required.

2. TRANSACTION FEES:

The City of Stonecrest uses Bidnet (https://Bidnetdirect.com/georgia/cityofstonecrest) to distribute solicitations. There is no charge to Contractors to register and participate in the solicitation process, nor will any fees be charged to the awarded Contractor.

3. ELECTRONIC BID SUBMISSION DEADLINE:

Electronic Bid Responses shall be submitted via Bidnet (https://Bidnetdirect.com/georgia/cityofstonecrest) in response to this solicitation, prior to the designated bids due date and time indicated in the solicitation, Wednesday, November 12, 2025 by 3:00PM. PAPER BID SUBMITTALS WILL NOT BE ACCEPTED.

BID BOND: REQUIRED FOR THIS SOLICITATION

FAILURE TO SUBMIT A BID BOND WILL RESULT IN A NON-RESPONSIVE AND NON-

RESPONSIBLE DETERMINATION. BIDDER’S MUST SUBMIT A COPY OF THE BID BOND WITH

BID SUBMITTAL.

BID BOND MUST BE MAILED OR HAND DELIVERED TO: FAILURE TO SUBMIT A BID BOND

WILL PRIOR TO 12:00 PM, TUESDAY, NOVEMBER 11, 2025, WILL RESULT IN A NON-

RESPONSIVE AND NON-RESPONSIBLE DETERMINATION.

City of Stonecrest Procurement Department ATTN: Tanisha Boynton, Procurement Official 3120 Stonecrest Blvd., Suite 190 Stonecrest, Ga. 30038

PERFORMANCE AND PAYMENT BOND: IS REQUIRED FOR THIS SOLICITATION. FAILURE TO

SUBMIT PROOF OF BONDABILITY WILL RESULT IN A NON-RESPONSIBE AND NON-

RESPONSIBLE DETERMINATION.

4. ELECTRONIC BID OPENING:

All Invitations to Bid solicited by the City of Stonecrest will be opened electronically via Bidnet (https://Bidnetdirect.com/georgia/cityofstonecrest) at the date and time indicated in the solicitation. This meeting will be conducted virtually via “Microsoft Teams Meeting” Platform and in-person at City Hall, 3120 Stonecrest Blvd., Suite 190, Stonecrest, Ga. 30038, Lithonia Conference Room. Bidders may attend this meeting in real time on a computer, laptop, cell phone or any other device with Wi-Fi access.

Get the app now and be ready when your first meeting starts https://www.microsoft.com/en-us/microsoft-teams/downloadapp.

Microsoft Teams meeting

Join on your computer, mobile app or room device https://bidnetdirect.com/georgia/cityofstonecrest https://www.microsoft.com/en-us/microsoft-teams/downloadapp https://www.microsoft.com/en-us/microsoft-teams/downloadapp

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Information on bid results and solicitations currently out to bid can be obtained on the City website:

https://www.stonecrestga.gov/199/Procurement

Remainder of Page Intentionally Left Blank https://www.stonecrestga.gov/199/Procurement

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SCOPE OF WORK

1. PURPOSE:

The City of Stonecrest is seeking qualified and experienced bidders to respond to a fixed (one-time) project for the construction of sidewalks on Fairington Road. Work shall be performed in accordance with the terms, conditions, and specifications contained in this Construction Invitation to Bid (CITB).

The Contractor shall furnish all labor, materials, equipment, personnel, tools, supervision, transportation, machinery and other incidentals necessary to perform the work requested herein and typical of these types of projects.

Prices offered on Attachment “B” - Bid Cost Proposal (Bid Sheet) Form are all inclusive and shall constitute complete compensation.

2. BACKGROUND:

This project includes construction of a section of sidewalk at a single location within the limits of the City of

Stonecrest, Georgia under a Georgia Department of Transportation (GDOT) Encroachment Permit.

3. CONTRACT ADMINISTRATOR:

The designated Contract Administrator/Project Manager for this project is Hari Karikaran, P.E., City Engineer, he can be reached at hkarikaran@stonecrestga.gov or (770) 224-0200. The Contractor will work with the Contract Administrator / Designee to complete this project. The Designee is Patrick Walker, Pwalker@stonecrestga.gov or

(770) 224-0220.

4. PROJECT LOCATION: (See Attachment “C” – Parcel Map)

The project is located on the south side of Fairington Road/ U.S. 278 / S.R 12 to the west of Willowick Drive.

An aerial image shown below:

mailto:hkarikaran@stonecrestga.gov mailto:Pwalker@stonecrestga.gov

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https://maps.app.goo.gl/UC7TRihQosPyrMzr7

Project Start (STATION 10+00) Fairington Road (looking east) https://maps.app.goo.gl/kNwzPdopvqSFFEs56

Project End (STATION 32+86) Fairington Road (looking east) https://maps.app.goo.gl/UC7TRihQosPyrMzr7 https://maps.app.goo.gl/kNwzPdopvqSFFEs56

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5. WORK TO BE PERFORMED:

The Contractor shall construct a +/- 2,286 LF 5 ft. wide and 4 in. thick on the south side of Fairington Road from an area +/- 900 linear foot to the west of its intersection with the centerline of Willowrick Drive to a point +/- 316 linear feet to the east of its intersection with the centerline of Tiburon Drive, just beyond existing MARTA sign (see photos above & Attachment ”C” – Parcel Map). Refer to Attachments “D” – Site and Design Plans for additional project specific information.

Note: Items that are marked through on Attachment “D” - Site and Design plans are hereby removed and are not to be considered as a part of the scope of work to be performed by the awarded Contractor.

1. Phase 1 - Sequence of Construction:

1. Setup a pre-construction meeting with contractor, owner/owner’s representative and engineer of record prior to commencing any land disturbance activities.

2. Notify GDOT Area Permit Inspector Raphael Parrot at (404) 783-7100 of Per-Construction who will participate in the pre-construction meeting.

3. Notify City of Stonecrest 48 hours prior to beginning land-disturbing activities.

3. Install perimeter best management practice (bmp) controls as shown on these plans.

4. Maintain all sediment and erosion control features throughout the life of the project.

5. After implementation of the above is completed, continue to phase 2.

2. Phase 2 – Sequence of Construction:

1. Commence land disturbance activities.

2. Install storm drainage.

3. Install and maintain storm drain inlet and outlet protection measures.

4. Use temporary stabilization measures (temp. seeding, straw, mulch) during this phase if disturbed areas are to be left exposed for greater than 14 days.

5. Maintain all sediment and erosion control features throughout the life of the project.

6. After implementation of the above is completed, continue to Phase 3 – Erosion Control Plan.

3. Grading: All tree save areas and buffers are to be clearly identified with flagging and/or fencing prior to commencement of any land disturbance.

4. Clearing and grubbing: On all areas where grading, excavating and fill are to be done, all timber brush, stumps, roots, rubbish and organic materials shall be removed. stump holes shall be filled with compacted clean soil. A minimum of six inches must be cut below the existing grade for entire area receiving fill. Storm detention measures must be accomplished concurrently with this phase. Refer to the current edition of the manual for erosion and sediment control.

5. Erosion Control: The contractor shall install erosion control measures that conform to the Georgia Soil and

Water Conservation Commission Manual (Green Book) for sites that are disturbed, and pads are not completed. The Contractor shall furnish and maintain all necessary barricades while roadway frontage improvements are being made. Additional erosion control measures will be employed where determined necessary by actual site conditions to prevent the release of silt from the site. Prior to any other construction, a stabilized construction entrance shall be constructed at each entry to or exit from the site. Erosion measures shall remain in place for the duration of the project.

6. Debris Removal: The Contractor shall remove and properly dispose of all demolished asphalt and concrete.

7. Landscaping: The Contractor shall ensure disturbed or damaged grass and landscaping on backside of sidewalk matches the existing. The cost is to be included in “Grading” bid line item. Grass strips between the back of the curbs and front of the sidewalks shall be sod.

8. Existing Landscape Removal: The cost to remove existing grass and surrounding landscape shall be included in “Grading” bid line item.

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9. Driveway Aprons: If modifications are required, the Contractor shall ensure proper drainage towards the curb and gutter lines are put in place.

10. ADA Compliance: The Contractor shall utilize yellow ADA detectable warning surfaces in “Conc Sidewalk, 4 In” for all ADA ramp construction.

11. Thermoplastic Pavement Markings: Final pavement markings shall match the signing & marking plans including center lines, lane lines, turn arrows, crosswalks, stop bars, etc. unless specifically directed otherwise by the City. Final pedestrian crosswalk markings shall adhere to the latest standards. Pavement marking materials shall meet GDOT standard specifications and be on the qualified products list. Temporary pavement markings, where required, shall be included in the pay item for thermoplastic pavement markings. There is no separate pay item for temporary pavement markings.

6. CONTRACTOR RESPONSIBILITY:

1. Unless otherwise specified, Contractor will be responsible for the provision, installation and performance of all equipment, materials, work, etc. offered in their response. Contractors are in no way relieved of the responsibility for the performance of all equipment furnished, or of assuring the timely delivery and installation of materials, equipment, etc. even though it is not of their own manufacture.

2. Person of Contact (POC): The Contractor shall provide contact information for Primary and Secondary staff within the company who will be responsible for providing a response to City request for support work during the term of this agreement. Contact information shall include: Name of Contact(s), E-mail address. Website Information, Phone Number, and Fax Number.

3. The Contractor shall conform to all applicable OSHA, NEPA, Americans with Disabilities Act (ADA), State and Federal safety requirements, rules, regulations, policies, and procedures to perform the work requested herein.

4. The Contractor shall conform to and meet the requirements of the Georgia Department of Transportation

(GDOT) Standard Specifications Construction of Transportation System, as amended.

5. The Contractor shall verify and confirm all dimensions provided in Attachment “D” – Site and Design Plans and report them to the Contract Administrator / Designee.

6. The Contractor shall supervise and oversee all work performed under this contract.

7. The Contractor shall provide and maintain a Punch list throughout the entire project.

8. The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and provide reasonable protection to prevent damage to properties surrounding the work site, injury or loss to employees, materials, and equipment in connection with the performance of the work herein.

9. The Contractor shall be responsible for protecting all existing utilities, irrigation, drainage structures, pipes and signs within the limits of this project site shall remain in place and be in working condition during and after the completion of this project.

10. The Contractor shall be responsible for preservation of all public property consisting of but not limited to;

private property, fishing ponds, trees, monuments, highway signs and markers, fencing, grassy and sodded areas, alone and adjacent to the highway, roads and streets surrounding project sites except where work is to be performed.

11. The Contractor shall assess the conditions at this site, notify the designated Project Manager in writing of any discrepancies, conflicts, or omissions promptly upon discovery, and make necessary recommendations to resolve identified issues

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12. The Contractor shall be responsible for the appearance of all working personnel assigned to the projects (clean and appropriately always dressed), and their compliance with City Policies and Rules prohibiting smoking and consumption of alcohol and illegal drugs while on City projects.

13. The Contractor shall enforce strict disciple and good order amongst its employees and other persons carrying out work under this contract.

14. The Contractor shall be responsible to the City of acts and omissions of its employees, subcontractors, and other agents performing portions of the work for or on the behalf of the Contractor or any of its subcontractors.

15. The Contractor shall have an English-speaking supervisor/representative on the work site at all times, who shall be thoroughly knowledgeable of all plans, specifications, and other contract documents and has the authority to act on the contractor's behalf.

16. The Contractor shall be solely responsible for the safety of its employees and subcontractors hired to perform the work requested herein.

17. The Contractor shall ensure all employees and subcontractors assigned to perform work under this contract are properly licensed, trained and certified.

18. The Contractor shall restore all trees, shrubbery, and sodding if all areas disturbed while performing the work herein (as applicable).

19. Reporting Dangerous Conditions / Situations: The Contractor shall notify the Contract Administrator /

Designee of any and all encounters with unsafe and dangerous conditions and/or unusual situations occurring at work sites while working on this project.

20. Work Plan(s) and Timelines: The Contractor shall provide written work plan(s) and timelines for the proposed job. The City may revise, make changes and recommendations to the work plan(s) and timelines submitted by the Contractor as necessary to ensure project completion and compliance.

The Contract Administrator / Designee shall review, approve, provide written acceptance of the work plan(s) and timelines provided by the Contractor. The Contract Administrator / Designee shall issue a Notice to Proceed (NTP) prior to the commencement of any work.

21. The Contractor shall provide a detailed bi-weekly work plan of project activities on Friday’s by 2:00

PM consisting of intended work.

22. Permits: The City will provide GDOT Encroachment Permit ID No.: A-089-011311-7 to the Contractor. The

Contractor shall be responsible for notifying GDOT Area Permit Inspector. The Contract shall be responsible for obtaining and maintaining all other applicable permits and licenses required to perform the scope of work herein.

23. Restoration of Property: Property - whether public or private - if damaged incurred due to neglect and/or misconduct of the Contractor during demolition or removed for the convenience of the work without receiving written consent from the City; ALL such property shall be repaired and/or replaced by the Contractor at his/her own expense in a manner acceptable to the City’s Contract Administrator / Designee, prior to final acceptance of the work. Restoration of certain items (such as benches, shelters, traffic signs, street signs, fences, sod, etc.) shall be performed promptly for reasons of public safety, health, and welfare. Retainage will be withheld until all remediation work has been completed to satisfactory.

24. Use of Subcontractors: The Contractor shall provide a list of subcontractors and complete the subcontractor’s affidavit form included in Attachment “A” – Bidder’s Required Forms.

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7. PRE-CONSTRUCTION CONFERENCE:

After the contract is awarded and prior to commencement of any work, a pre-construction conference will be held between the Contractor, City representative, and others affected by this work. The time and place of the meeting will be arranged by the City Contract Administrator/Project Manager. The project schedule and dates for completion will be established during this meeting.

1. At the pre-construction conference, the Contractor shall identify his designated project manager, foreman, site supervisor and any additional personnel representing the Contractor and their respective roles and responsibilities for the work. The designated project manager shall represent the Contractor, and communications given to the project manager shall be as binding as if given to the Contractor. Important communications shall be confirmed in writing. Other communications shall be similarly confirmed in written request in each case.

2. At the pre-construction conference, the Contractor shall furnish in writing to the City’s Contract

Administrator the names of persons or entities (including those who are to furnish materials or equipment fabricated to a special design) proposed for each principal portion of the work.

3. The City will promptly reply to the Contractor in writing stating whether or not, after due investigation, has reasonable objection to any such proposed person or entity.

4. The Contractor shall not contract with a proposed person or entity to whom the City has made reasonable and timely objection. The Contractor shall not be required to contract with anyone to whom the Contractor has made reasonable objection.

8. REPORTING REQUIREMENTS:

As stated on page CITB-4 of this solicitation package, this project is funded by CDBG funds. Throughout the project the Contractor shall submit a progress report to the City. The Contractor shall provide a project progress report monthly detailing work performed.

The progress report shall include the following but is not limited to:

1. A list of all employees and subcontractors including their job title(s)/description(s), hourly salary rate and total hours worked to complete each installation.

2. A list of any major equipment used to complete this project.

9. CONTRACT TERM:

The work to be performed under this contract shall commence upon issuance of a Purchase Order (PO) and in conjunction with a Notice to Proceed (NTP). No Contract Time extensions will be allowed for holidays or vacations. Time is of the essence for this project.

1. The Contractor recognizes that TIME IS OF THE ESSENCE. The Work shall commence within 10 calendar days (Monday through Friday), of the date of the Notice to Proceed.

2. The Work shall be Substantially Completed within 90 calendar days, (Monday through Friday), after the date when the Contract Time commences to run as provided in the Notice to Proceed.

3. The Work shall be finally completed on the Final Completion Date and ready for final payment in accordance with this Agreement within 120 calendar days, (Monday through Friday), after the date when the Contract Time commences to run as provided in the Notice to Proceed.

10. WORK SCHEDULE:

Regular work Hours: 7:00 am to 7:00 pm, Monday through Friday. Lane closures are limited to the hours of 9:00 AM to 4:00PM. The City will consider extended workdays or workweeks upon written request by the Contractor on a case-by-case basis. No work will be allowed on national holidays (i.e. Memorial Day, July 4th, Labor Day, etc.).

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11. DELIVERY, STORAGE, AND HANDLING:

The Contractor shall coordinate delivery and arrange storage of materials (if needed). Storage space may be limited. Components sensitive to damage in a harsh environment shall be stored off-site and delivered as needed.

The Contractor shall provide all necessary protective covering needed to prevent damage to surround work areas.

The Contractor shall be responsible for on-site security of tools, equipment and materials.

12. RESPONSE TIME:

The Contractor shall respond to calls and e-mail communication sent by City within twenty-four (24) hours of receipt.

13. WEATHER:

The Time of Completion for this project has been calculated assuming that the weather conditions will be average to moderate. If in the opinion of the City’s Contract Administrator / Designee that the weather escalates to a point where the work delays on the project more than the Contractor could have reasonably anticipated or controlled, the Contract Administrator / Designee will make arrangements for extending the time of completion for each individual work order package, once the request has been made for such extensions by the Contractor.

1. If adverse weather conditions are the basis of a Claim(s) for additional time, such Claim(s) shall be documented by data substantiating that weather conditions were abnormal for the period of time, could not have been reasonably anticipated and had an adverse effect on the scheduled construction activities.

2. The Contractor will be required to promptly notify the City’s Contract Administrator / Designee in writing of any such delays to the work, explaining its efforts to mitigate the effects of such delays. Any such notification received by the Contract Administrator / Designee, more than five business days after the delay has occurred will not be considered. No extension of time shall be granted for delay(s) resulting from typical weather conditions prevailing in the applicable area(s) as defined by the average of the last ten (10) years of weather data recorded with the City and the applicable jurisdiction(s).

14. LIQUIDATED DAMAGES:

Upon failure of the Contractor to complete the Work within the time specified for completion, the Contractor shall pay to the City the sum of Five Hundred Dollars ($200.00) for each and every calendar day that the completion of the Work is delayed beyond the time specified in this Agreement for completion, as fixed and agreed liquidated damages and not as a penalty, so long as the delay is caused by the Contractor.

15. MATERIALS AND METHODS:

Please refer to Attachment “D” – Site and Design Plan for additional technical specifications and additional Scope of Work. Materials and methods to complete this project shall be in accordance with GDOT requirements, Standard Specification 106 – Control of Materials will be used as a guide.

1. Materials must come from GDOT approved sources. The Contractor will be required to submit in writing a list of proposed sources of materials.

2. Testing: When required representative samples will be taken for examination and testing prior to approval.

The materials used in the work shall meet all quality requirements of the contract. Materials will not be considered as finally accepted until all tests, including any to be taken from the finished work which has been completed and evaluated. All materials will be tested according to the GDOT Sampling, Testing, and Inspection Manual by an approved consultant/lab hired by the City.

16. EQUIPMENT AND MATERIAL:

The Contractor shall ensure all equipment used on this project complies with and is used in accordance with all pertinent safety regulations. Comply with the manufacturer’s warranty and guaranty instructions for installation.

Make all adjustments for alignment and operation. Clean all surfaces and remove excess sealant and lubricants.

Before construction starts on any particular sequence of work, all equipment and materials necessary for proper execution of the work shall be on site and in good/full working order.

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17. MAINTENANCE OF TRAFFIC (MOT):

The Contractor shall closely follow the directions provided throughout this document and shall be in conformance with the applicable sections of the GDOT Section 104.05, 107.09 and 150. Temporary speed limit reductions in Work zones must comply with Georgia Law (Code Section 40-6-188).

1. The Contractor shall provide a comprehensive MOT Plan to the Contract Administrator / Designee for review and approval.

2. The Contractor shall conduct operations that shall not close any thoroughfare, nor interfere in any way with any traffic on roadways without the written consent of the proper authorities within the City.

3. The Contractor shall confine operations of all equipment, workers and storage of materials and equipment to areas permitted by law, ordinances, permits or the requirements of the contract and shall not unreasonably encumber the premises with material or equipment.

4. NO WORK shall be performed as denoted under herein, without the appropriate and approved maintenance of traffic signs, barricades, flashers and ALL other applicable Maintenance of Traffic (MOT) items being in place per the approved written MOT plan(s).

5. In addition to the Maintenance of Traffic (MOT), driveways and entrances must be kept open, with a minimum disturbance to the adjacent property owner(s). However, by agreement with each owner the Contractor may obtain permission to close such accesses for a short period of time. Any such agreement must be obtained in writing from the applicable property owner(s).

6. Traffic, whose origin and destination are within the limits of the project shall be provided ingress and egress at all times unless otherwise specified by the City. The ingress and egress include entrances and exits via driveways at various properties, and access to the intersecting roads and streets. The contractor shall maintain sufficient personnel and equipment (including flaggers and traffic control signage) on the project sites at all times, particularly during inclement weather, to ensure that the ingress and egress are safely provided when and where needed.

7. Two-way traffic shall be maintained at all times, unless otherwise specified or approved by the City. In the event of an emergency, the Contractor shall provide access to emergency vehicles and/or emergency personnel through or around the construction area. Any pavement damaged by such an occurrence will be repaired by the Contractor at no additional cost to the City.

8. The Contractor shall furnish, install and maintain all necessary and required barricades, signs and other traffic control devices in accordance with the MUTCD and DOT specifications, and take all necessary precautions for the protection of the workers and safety of the public.

9. All existing signs, markers and other traffic control devices removed or damaged during construction operations will be reinstalled or replaced at the contractor’s expense, except as otherwise called for in the plans. At no time will Contractor remove regulatory signing which may cause a hazard to the public.

10. The Contractor shall contact MARTA at least three weeks prior to commencement of any work to coordinate construction and rest of the signs.

11. Public Notification: The Contractor shall be responsible for installing variable message signs at each end of the project one week prior to commencement of work requiring lane closure. Payment for this will be included in the item for Traffic Control. The contractor shall be responsible for installing lane closure and construction signage per MUTCD guidelines. Payment for this will be included in the item for Traffic Control. Properties requiring driveway closures must be notified no less than one week prior to said closures.

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18. UTILITY AND SEWAGE:

1. Utilities: The Contractor shall notify Georgia Power or Applicable electrical company and obtain all applicable clearances prior to commencement of any excavation activities.

2. Sewage: The Contractor shall notify Dekalb County Department of Watershed Management prior to any work commences to obtain the applicable clearances.

3. Disruption in services: It is not anticipated there will be a disruption in service. However, if it is necessary for the Contractor to cut or relocate any utility, or in any way interfere with any existing service(s), the Contractor shall submit to the City’s Contract Administrator / Designee 48 hours (minimum) in advance, excluding weekends and holidays, and prior to commencing with this part of the work, a complete description of his/her proposed procedures accompanied with a time schedule for restoring the existing service(s) to its operational condition(s) prior to the commencement of construction. Subsequent written approvals MUST be granted prior to the commencement of such work.

19. DISPOSAL OF EXCESS MATERIAL:

All excavated material(s) which is not required for the work shall be promptly removed from site and safely disposed of by the Contractor; such removal and disposal of the applicable material(s) shall be the sole responsibility of the Contractor and conducted at his/her expense.

20. UNIFORM/BADGING:

The Contractor employees assigned to this contract must wear a professional uniform with the company name permanently affixed to the uniform. Uniforms shall comply with all safety provisions from the Florida Department of transportation, OSHA, and the City.

21. CONTRACTOR VEHICLES:

The Contractor’s company vehicles shall be distinctly labeled with the company name; and shall only be parked in designated spaces provided by the City.

22. DAMAGE REIMBURSEMENT:

The Contractor shall be solely responsible for, and shall reimburse the City, any and all costs and/or expense of any kind or nature relating to the correction of any damage to any City property resulting from providing the requested services herein.

23. WARRANTY:

All materials shall be fully warranted and guaranteed for a minimum of One (1) year from date of completion of services and acceptance by the City. Labor shall be for a period of One (1) year. All applicable warranties shall start at the time of project final inspection and acceptance by the City. During the warranty period, the Contractor shall repair and/or replace defective workmanship at his/her expense for work showing such defects.

24. CLEAN UP:

All usable materials and debris shall be removed from the premises at the end of each workday and disposed of in an appropriate manner. Upon final completion, the Contractor shall thoroughly clean up all areas where work has been involved as mutually agreed with the associated location Contract Administrator / Designee.

25. WORK ACCEPTANCE:

1. Services to be performed under this agreement will be inspected by an authorized representative of the City.

This inspection shall be performed to determine acceptance of work, appropriate invoicing and warranty conditions.

2. The City shall provide written notice of acceptance or rejection within five (5) business days of completion of inspection. Contractor may not invoice the City for any work performed unless and until City provides written notice of final acceptance.

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26. FINAL INSPECTION AND WORK ACCEPTANCE:

The Contractor shall perform a joint inspection with the City’s authorized representative for each project upon the completion of all work. The Contractor shall notify the City when the work is complete and ready for the City’s final inspection. After final inspection, the City’s authorized representative for the project will accept the work if the Contractor has satisfactorily:

1. Corrected all deficiencies observed during the final inspection and no new deficiencies have been observed;

2. Submitted all other required contract deliverables; and

3. The Contractor shall correct work rejected by the City or work failing to conform to the requirements of the contract documents, whether or not fabricated, installed or completed. This shall occur within at least five

(5) business days of notice to the Contractor, unless otherwise agreed upon with City staff. The Contractor bears the costs of correcting such rejected work, including additional testing, inspections required and compensation for City services and expenses made necessary thereby.

27. INVOICING AND PAYMENT:

The Contractor shall submit a detailed “itemized” invoice list of equipment and labor used to complete this project. Installation fees shall be paid monthly as “Construction Progress”. All one-time and reoccurring charges shall be identified on the invoice.

Note: Payment Retainage - A payment retainage in the amount of 10% is applicable to this contract. Retainage will be withheld until it has been determined that the Contractor has complied the requirements of the contract.

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GENERAL TERMS AND CONDITIONS

The following instructions are given for the purpose of guiding Bidder’s in properly preparing their bids responses. These directions have equal force and weight with the specifications and strict compliance is required with all of these provisions.

1. ADDENDUMS AND INTERPRETATIONS: No interpretation of the meaning of the plans, specifications, scope of work or other contract documents will be made orally to any Bidder. Prospective Bidders must request such interpretation in writing as instructed in the bid package. To be considered, such request must be received by the Questions and Answers deadline as indicated on Page CITB-2 of this solicitation package and on Bidnet (https://Bidnetdirect.com/georgia/cityofstonecrest). Questions received after this time will not be answered.

• Material changes, if any, to the scope of services or bidding procedures will only be transmitted by written addendum on Bidnet (https://Bidnetdirect.com/georgia/cityofstonecrest).

• Failure of any Bidder to receive any such addenda or interpretation shall not relieve any Bidder from any obligation under his bid as submitted. All addenda so issued shall become a part of the contract document.

• Bidder shall verify in Bidnet (https://Bidnetdirect.com/georgia/cityofstonecrest) that their bid response includes “all” addenda(s) before submitting a bid. Receipt of all addenda shall be acknowledged by the Bidder(s) on the Statement of Qualification Certification Form “Addendum Acknowledgement Section” and submitted with bid response.

2. ASSIGNMENT, SUBCONTRACT: Contractor shall not transfer, convey, pledge, subcontract or assign the performance required by this solicitation without the prior written consent of the Procurement Official. Any award issued pursuant to this solicitation and the monies which may become due hereunder are not assignable, transferable, or otherwise disposable except with the prior written consent of the Procurement Official.

3. AWARD: This Bid shall be awarded to the Bidder providing the lowest responsive and responsible bid and meets and/or exceeds the pre-qualification requirements. Award may be in whole, or by line Item, or by group, whichever is determined to be in the best interest of City. Award will be made to the responsive and responsible Bidder, quoting the lowest price, for that product/service that will best serve the needs of the City.

The City also reserves the right to accept or reject any or all bids, part of bids, to waive minor irregularities or variations to specifications contained in bids, minor irregularities in the bidding process, to negotiate terms with the successful Bidder and the right to disregard all non-conforming, non-responsive, unbalanced or conditional Bids. The City also reserves the right to award the contract on a split order basis; lump sum basis; individual item basis; or such combination as shall best serve the interest of the City. Awarded Bidder and all subcontractors/suppliers shall register as a Contractor with the City prior to notice to proceed and maintain active status in the City’s Vendor Registration System.

4. BID BOND: REQUIRED FOR THIS SOLICITATION.

A COPY OF THE BID BOND MUST BE UPLOADED IN BIDNET. FAILURE TO SUBMIT A BID BOND WILL

RESULT IN A NON-RESPONSIVE AND NON-RESPONSIBLE DETERMINATION.

Each submittal shall be accompanied by a bid guaranty in an amount equal to five (5)% percent of the total bid amount, payable to The City of Stonecrest. A certified check, cashier's check or bank officer's check, for the sum set forth in the advertisement, made payable to the City, or bid bond in such amount, shall accompany each bid response as evidence of the good faith and responsibility of the Bidder. The check or bond shall be retained by the City as liquidated damages should the Bidder refuse to or fail to enter into a contract for the execution of the work embraced in this bid, in the event the bid submittal of the Bidder is accepted. Retention of such amount shall not be construed as a penalty or forfeiture. The above bond or check shall be a guarantee that the Bidder will, if necessary, promptly execute a satisfactory contract and furnish good and sufficient bonds. As soon as a satisfactory contract has been executed and the bonds furnished and accepted, the check or bond accompanying the bid of the successful Bidder will be returned to him. The certified or other checks or bid bonds of the unsuccessful Bidders will be returned to them upon the acceptance of the bid of the successful Bidder. If the successful Bidder shall not enter into, execute, and deliver such a contract and furnish the required bonds within ten (10) days after receiving notice to do so, the certified or other check or bid bond shall immediately become the property of the City as liquidated damages. Retention of such amount shall not be construed as a penalty or forfeiture.

https://bidnetdirect.com/georgia/cityofstonecrest

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5. BIDDER’S COSTS: The City shall not be liable for any costs incurred by Bidder’s in responding to this ITB. All expenses involved with the preparation and submission of bid, or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and expense) of the Bidder, and shall not be reimbursed by the City.

6. BIDDER PERFORMANCE REVIEWS AND RATINGS: The City Contract Administrator may develop a Bidder’s performance evaluation report. This report should be used to periodically review and rate the Bidder’s performance under the contract with performance rating as follows:

• Excellent - Far exceeds requirements.

• Good - Exceeds requirements

• Fair - Just meets requirements.

• Poor - Does not meet all requirements and Proposer is subject to penalty provisions under the contract.

• Non-Compliance - Continued poor performance after notice or a performance level that does not meet a significant portion of the requirements.

This rating makes the Bidder subject to the default or cancellation for cause provisions of the contract. The report shall also list all discrepancies found during the review period. The Bidder shall be provided with a copy of the report and may respond in writing if he takes exception to the report or wishes to comment on the report. Bidders’ performance reviews and subsequent reports will be used in determining the suitability of contract extension.

7. CODE REQUIREMENTS: The Contractor and his or her subcontractors on this project must be familiar with all applicable Federal, State, City, and Local Laws, Regulations or Codes and be governed accordingly as they will apply to this project and the actions or operations of those engaged in the work or concerning materials used. The contractor shall ask for and receive any required inspections.

8. CONDITIONS AND PACKAGING: Unless otherwise stated in the solicitation, or specifically ordered from an accepted price list, deliveries must consist only of new and unused goods and shall be the model of the current standards production available at the time of the solicitation response. The goods must be suitably packaged for shipment by a common carrier.

Each container or multiple units or items otherwise packaged shall bear a label, imprint, stencil or other legible markings stating name of manufacturer or supplier, purchase order number and any other markings required by specifications, or other acceptable means of identifying Contractor and purchase order number.

9. CONE OF SILENCE: In accordance with the State of Georgia Purchasing Act, the City prohibits any communication, except written correspondence, regarding a particular request for proposal, request for qualification, bid, or any other competitive solicitation between any person’s representative seeking award from such competitive solicitation; and any City Council person or legislative staff, or any City employee authorized to act on behalf of the City Council to award a contract under this Bid.

The Cone of Silence shall be in effect as of the date the solicitation has been released and advertised, bids or other response to this competitive solicitation and shall remain in effect and subject to the terms of this section for any person or person’s representative.

The provisions of this division shall not apply to oral communications at any public proceeding, including pre-bid conference, oral presentations before selection committees, and contract negotiations during any public meetings, presentations made to the City Council and protest hearings. Further, the Cone of Silence shall not apply to contract negotiations between any employee and the intended awardees, any dispute resolution process following the filing of a protest between the person filing the protest and any employee, or any written correspondence at any time with any employee, City Council, or selection committee member, unless specifically prohibited by the applicable competitive solicitation process.

The cone of silence shall terminate at the time the City Council, awards or approves a contract, rejects all bids or responses or otherwise take action which ends the solicitation process.

Any Contract entered into in violation of the cone of silence provisions in this section shall render the transaction voidable.

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10. CONFLICT OF INTEREST: All Bidders MUST disclose with their Bid the name of any officer, director, agent, or any relative of an officer, director or agent who is also an employee of the City. Further, all Bidders must disclose the name of any employee who owns, directly or indirectly, an interest of five percent (5%) or more in the Bidders firm or any of its subsidiaries.

11. CONFIDENTIAL, PROPRIETARY OR TRADE SECRET: "If a supplier considers any portion of the documents, data, or records submitted in response to this solicitation to be exempt from disclosure under Georgia law, the supplier must clearly redact in a separate redacted copy each such submission or portions of the submission considered to be excluded from disclosure and…