Checklist_-Vendor_Checklist.pdf
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- Solicitation number
- 25-8523
- Issued by
- Collier County, Florida
About this file
This is a Vendor Checklist document issued by Collier County's Procurement Services Division in Florida for the Bypass Pump Preventative Maintenance, Repair and Replacement contract opportunity. The solicitation seeks qualified vendors to provide comprehensive maintenance services for approximately 30+ fixed and portable bypass pump stations operated by the Public Utilities Wastewater Division. The contract requires vendors to submit all-inclusive hourly rates for site superintendents, supervisors, and service technicians, with the bid schedule anticipating approximately 150 hours for Site Superintendent services, 100 hours for Supervisor services, and 300 hours for Service Technician services for evaluation purposes. Bids are due February 9, 2026, at 3:00 p.m., submitted electronically through the County's procurement platform. No pre-bid meeting is scheduled. The contract is structured for a three-year initial term with two optional one-year renewal periods.
The County will evaluate bids using a lowest-price award mechanism to identify primary, secondary, and tertiary vendors. Vendors must be enrolled in E-Verify, maintain appropriate Florida business tax receipts and professional licenses including diesel engine repair and bypass pump repair certifications, possess a Florida Certificate of Conduct Business, and provide proof of status from Florida's Division of Corporations. The contract is grant-funded, potentially through FEMA Public Assistance, introducing additional federal compliance requirements. Historically, the County spent approximately $45,000 annually for these services; however, expenditures reached approximately $14 million in 2022 due to Hurricane Ian recovery efforts. Vendors must provide 24/7 availability, maintain a three-year service record, and submit detailed pricing for labor categories with specific markup rates for equipment, parts, rental equipment, and subcontractor services. Repair work under $5,000 may proceed with verbal or written County approval, while repairs exceeding $5,000 require a detailed three-business-day quote submission.
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Text version
Version 2 9.2.25
Procurement Services Division
Vendor Checklist
IMPORTANT: PLEASE REVIEW CAREFULLY AND SUBMIT WITH YOUR PROPOSAL/BID. ALL APPLICABLE
DOCUMENTS SHALL BE SUBMITTED ELECTRONICALLY THROUGH OPENGOV. VENDOR SHOULD
CHECKOFF EACH OF THE FOLLOWING ITEMS. ALL DOCUMENTS REQUIRING EXECUTION SHOULD BE EITHER BY WET SIGNATURES OR VERIFIABLE ELECTRONIC SIGNATURES. FAILURE TO PROVIDE THE
APPLICABLE DOCUMENTS MAY DEEM YOU NON-RESPONSIVE/NON-RESPONSIBLE.
General Instructions have been acknowledged and accepted.
Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification
Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) -http://dos.myflorida.com/sunbiz/ should be attached with your submittal.
Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid.
Form 3: Immigration Certification MUST be signed and attached with your submittal.
E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.
Form 4: Certification for Claiming Status as a Local Business, if applicable, has been executed and returned. Collier or Lee County Business Tax Receipt should be attached with your submittal to be considered.
Form 5: Reference Questionnaire form must be fully completed for each requested reference, if applicable, are executed and should be included with your submittal.
Form 6: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal.
Vendor W-9 Form.
Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five
(5) days of the County’s issuance of a Notice of Recommend Award.
The Bid Schedule has been completed and attached with your submittal, applicable to bids.
Copies of all requested licenses and/or certifications.
All addenda have been signed and attached.
County’s IT Technical Architecture Requirements have been acknowledged and accepted, if applicable.
Any and all supplemental requirements and terms have been acknowledged and accepted, if applicable.
http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/
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