Checklist_-Vendor_Checklist.pdf
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- Solicitation number
- 25-8428
- Issued by
- Collier County, Florida
About this file
This is a vendor checklist document issued by Collier County's Procurement Services Division for submission with proposals and bids related to Solicitation No. 25-8428 for vehicle fire suppression systems and fire extinguisher services for the Collier Area Transit (CAT) bus fleet. The solicitation requires vendors to provide comprehensive maintenance, inspection, certification, and repair services for fire suppression systems (Amerex and Fogmaker models) and portable fire extinguishers across 54 buses and 80 extinguishers. All work is to be performed at the CAT Maintenance Facility in Naples, Florida. The contract term is three years with two optional one-year renewals. Bids are due on October 17, 2025, at 3:00 PM EST and must be submitted electronically through the county's online bidding system (OpenGov). The solicitation requires vendors to provide detailed service capabilities for annual, five-year, and twelve-year inspections.
The checklist identifies eighteen mandatory submission requirements including vendor declaration statements, conflict of interest certifications, immigration compliance documentation (Form 3), E-Verify enrollment proof, business tax receipts for local business status claims (Form 4), reference questionnaires, W-9 forms, insurance certificates within five days of award notification, bid schedules, relevant licenses and certifications, and signed addenda. Historically, county departments have spent approximately $40,000 annually for these services, though this may not reflect future spending patterns. The procurement is grant-funded through the Federal Transit Authority and subject to strict federal contract provisions. The county reserves the right to award to the lowest responsive and responsible bidder and may select primary, secondary, and tertiary awardees by category. Performance and payment bonds are required for projects exceeding $200,000, with sureties rated according to specified requirements. Vendors must meet E-Verify enrollment, insurance requirements (worker's compensation, general liability, and automobile liability), and may request price increases prior to contract renewal with documentation submitted at least 120 days before the renewal date.
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Text version
Version 2 9.2.25
Procurement Services Division
Vendor Checklist
IMPORTANT: PLEASE REVIEW CAREFULLY AND SUBMIT WITH YOUR PROPOSAL/BID. ALL APPLICABLE
DOCUMENTS SHALL BE SUBMITTED ELECTRONICALLY THROUGH OPENGOV. VENDOR SHOULD
CHECKOFF EACH OF THE FOLLOWING ITEMS. ALL DOCUMENTS REQUIRING EXECUTION SHOULD BE EITHER BY WET SIGNATURES OR VERIFIABLE ELECTRONIC SIGNATURES. FAILURE TO PROVIDE THE
APPLICABLE DOCUMENTS MAY DEEM YOU NON-RESPONSIVE/NON-RESPONSIBLE.
General Instructions have been acknowledged and accepted.
Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification
Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) -http://dos.myflorida.com/sunbiz/ should be attached with your submittal.
Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid.
Form 3: Immigration Certification MUST be signed and attached with your submittal.
E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.
Form 4: Certification for Claiming Status as a Local Business, if applicable, has been executed and returned. Collier or Lee County Business Tax Receipt should be attached with your submittal to be considered.
Form 5: Reference Questionnaire form must be fully completed for each requested reference, if applicable, are executed and should be included with your submittal.
Form 6: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal.
Vendor W-9 Form.
Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five
(5) days of the County’s issuance of a Notice of Recommend Award.
The Bid Schedule has been completed and attached with your submittal, applicable to bids.
Copies of all requested licenses and/or certifications.
All addenda have been signed and attached.
County’s IT Technical Architecture Requirements have been acknowledged and accepted, if applicable.
Any and all supplemental requirements and terms have been acknowledged and accepted, if applicable.
http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/
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