Checklist_-Vendor_Checklist.pdf
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- Solicitation number
- 25-8523
- Issued by
- Collier County, Florida
About this file
This Vendor Checklist is a submission requirements document issued by Collier County's Procurement Services Division for the Bypass Pump Preventative Maintenance, Repair and Replacement solicitation. Vendors must submit bids electronically through OpenGov by February 9, 2026, at 3:00 p.m. The solicitation seeks qualified contractors to provide comprehensive maintenance services for approximately 30+ fixed and portable bypass pump stations under a three-year contract term with two optional one-year renewal periods. The bid schedule anticipates approximately 150 hours for Site Superintendent services, 100 hours for Supervisor services, and 300 hours for Service Technician services, though these quantities are for evaluation purposes only. No pre-bid meeting has been scheduled. The County has historically spent approximately $45,000 annually on these services, with expenditures increasing to $14 million in 2022 due to Hurricane Ian recovery efforts.
Vendors must submit all applicable documentation including the Vendor Declaration Statement, Conflict of Interest Certification, Immigration Certification, E-Verify enrollment verification, business tax receipts or proof of Florida incorporation, W-9 forms, professional licenses and certifications, Reference Questionnaires, insurance documentation, completed bid schedules, and acknowledgment of all addenda and supplemental requirements. Bidding will be conducted on a lowest-price award mechanism, with the County intending to identify primary, secondary, and tertiary vendors. The contract is grant-funded, potentially through FEMA Public Assistance, which introduces additional federal compliance requirements. Repair work is subject to approval thresholds: repairs under $5,000 require verbal or written County approval, while repairs exceeding $5,000 require a detailed three-business-day quote submission. Vendors must maintain diesel engine repair and bypass pump repair certifications, provide 24/7 availability, and demonstrate a three-year service record retention capability.
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Text version
Version 2 9.2.25
Procurement Services Division
Vendor Checklist
IMPORTANT: PLEASE REVIEW CAREFULLY AND SUBMIT WITH YOUR PROPOSAL/BID. ALL APPLICABLE
DOCUMENTS SHALL BE SUBMITTED ELECTRONICALLY THROUGH OPENGOV. VENDOR SHOULD
CHECKOFF EACH OF THE FOLLOWING ITEMS. ALL DOCUMENTS REQUIRING EXECUTION SHOULD BE EITHER BY WET SIGNATURES OR VERIFIABLE ELECTRONIC SIGNATURES. FAILURE TO PROVIDE THE
APPLICABLE DOCUMENTS MAY DEEM YOU NON-RESPONSIVE/NON-RESPONSIBLE.
General Instructions have been acknowledged and accepted.
Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification
Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) -http://dos.myflorida.com/sunbiz/ should be attached with your submittal.
Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid.
Form 3: Immigration Certification MUST be signed and attached with your submittal.
E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.
Form 4: Certification for Claiming Status as a Local Business, if applicable, has been executed and returned. Collier or Lee County Business Tax Receipt should be attached with your submittal to be considered.
Form 5: Reference Questionnaire form must be fully completed for each requested reference, if applicable, are executed and should be included with your submittal.
Form 6: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal.
Vendor W-9 Form.
Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five
(5) days of the County’s issuance of a Notice of Recommend Award.
The Bid Schedule has been completed and attached with your submittal, applicable to bids.
Copies of all requested licenses and/or certifications.
All addenda have been signed and attached.
County’s IT Technical Architecture Requirements have been acknowledged and accepted, if applicable.
Any and all supplemental requirements and terms have been acknowledged and accepted, if applicable.
http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/
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