Checklist_-Vendor_Checklist.pdf
PDF 202 KB Posted
- Attached to
- Countywide Chemicals
- Solicitation number
- 26-8705
- Issued by
- Collier County, Florida
About this file
This is a Vendor Checklist document issued by the Collier County Board of County Commissioners Procurement Services Division for the Countywide Chemicals Invitation to Bid (ITB) managed by the Public Utilities Water Division. The checklist outlines eighteen mandatory submission requirements that vendors must complete and submit electronically through OpenGov to be deemed responsive and responsible. Key requirements include acknowledgment of general instructions and purchase order terms and conditions, submission of the Vendor Declaration Statement (Form 1), Conflict of Interest Certification (Form 2), Immigration Certification (Form 3), and Local Business Certification (Form 4) if applicable. Additional documentation required includes proof of corporate status from the Florida Department of State, E-Verify enrollment verification, completed Reference Questionnaire forms (Form 5) for each reference if applicable, Grant Provisions and Assurances package (Form 6) if applicable, W-9 Form, copies of all requested licenses and certifications, signed addenda, and acknowledgment of IT Technical Architecture Requirements and supplemental requirements if applicable.
Historically, Collier County departments have spent approximately $4,000,000 on countywide chemicals; however, this figure may not be indicative of future buying patterns. Vendors must be prepared to provide required insurance certificates within five days of the County's issuance of a Notice of Recommended Award. All documents requiring execution must be signed with either wet signatures or verifiable electronic signatures. The results of this solicitation may be used by other County departments once awarded in accordance with the Board of County Commissioners Procurement Ordinance. Failure to provide any applicable documents may result in the vendor being deemed non-responsive or non-responsible.
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Text version
Version 2 9.2.25
Procurement Services Division
Vendor Checklist
IMPORTANT: PLEASE REVIEW CAREFULLY AND SUBMIT WITH YOUR PROPOSAL/BID. ALL APPLICABLE
DOCUMENTS SHALL BE SUBMITTED ELECTRONICALLY THROUGH OPENGOV. VENDOR SHOULD
CHECKOFF EACH OF THE FOLLOWING ITEMS. ALL DOCUMENTS REQUIRING EXECUTION SHOULD BE EITHER BY WET SIGNATURES OR VERIFIABLE ELECTRONIC SIGNATURES. FAILURE TO PROVIDE THE
APPLICABLE DOCUMENTS MAY DEEM YOU NON-RESPONSIVE/NON-RESPONSIBLE.
General Instructions have been acknowledged and accepted.
Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification
Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) -http://dos.myflorida.com/sunbiz/ should be attached with your submittal.
Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid.
Form 3: Immigration Certification MUST be signed and attached with your submittal.
E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.
Form 4: Certification for Claiming Status as a Local Business, if applicable, has been executed and returned. Collier or Lee County Business Tax Receipt should be attached with your submittal to be considered.
Form 5: Reference Questionnaire form must be fully completed for each requested reference, if applicable, are executed and should be included with your submittal.
Form 6: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal.
Vendor W-9 Form.
Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five
(5) days of the County’s issuance of a Notice of Recommend Award.
The Bid Schedule has been completed and attached with your submittal, applicable to bids.
Copies of all requested licenses and/or certifications.
All addenda have been signed and attached.
County’s IT Technical Architecture Requirements have been acknowledged and accepted, if applicable.
Any and all supplemental requirements and terms have been acknowledged and accepted, if applicable.
http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/
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