CafeteriaandCulinaryExhaustHoodsMakeUpAirUnitsandWarewashingHoodsCleanServiceAddendum3Revision.pdf

INVITATION TO BID

#26-JG-012

FOR

CAFETERIA AND CULINARY EXHAUST

HOODS, MAKE-UP AIR UNITS AND

WAREWASHING HOODS: CLEAN &

SERVICE

Bid 26-JG-012 Posted

Tuesday, May 26, 2026

Bids Due

Before 3:00 pm on June 23, 2026

All submittals are due electronically through the District’s OpenGov Procurement portal:

https://procurement.opengov.com/portal/pcsb

TABLE OF CONTENTS

SECTION 1. SCOPE OF WORK

SECTION 2. SPECIAL CONDITIONS

SECTION 3. ADDITIONAL INFORMATION

SECTION 4. BID SPECIFICATIONS

SECTION 5. PRICING PROPOSAL

SECTION 6. BID PROPOSAL

Attachments:

A - Specifications_General_Requirements_26-JG-012

B - Attachment__A_Schools_&_Centers Addresses

C - Example_Exhaust_Hood_Service_Form_26-JG-012

D - Bid Protest Procedure

The School Board Of Pinellas County Prohibits Discrimination In All Purchasing And Contracting

Bid# 26-JG-012

SCOPE OF WORK

SCOPE

The purpose and intent of this Invitation to Bid is to select a contractor capable of providing all labor, material and parts to service, clean and inspect Cafeteria & Culinary Exhaust Hood Equipment, Fresh

Air Units and Warewashing Hoods at various locations districtwide, on an as needed and scheduled basis, per specifications and to secure firm, net pricing for the contract period as specified herein.

DELIVERY INFORMATION

F.O.B Destination Point:

Districtwide

PURCHASING CONTACT

Any questions regarding the bid should be posted in the Questions & Answers section in OpenGov.

The procurement contact for this bid is Jena Grage and can be reached at gragej@pcsb.org, Bid# 26-JG-012

SPECIAL CONDITIONS

GENERAL TERMS AND CONDITIONS

The Pinellas County School District (District) “General Terms and Conditions” School Board Adopted

12/08/09 Revised 12/02/2025 can be found at the following link:

https://resources.finalsite.net/images/v1767644581/pcsborg/pty67uqfdi5g2pkphbrc/GeneralTermsandCon ditionsFINAL1222025.pdf

By submitting a proposal, Proposer agrees to abide by all District Terms and Conditions.

CONTRACT PERIOD

The Contract Period shall commence on August 1, 2026, and end July 31, 2028. Prices and discounts shall remain firm for this period and shall include ALL freight and handling charges.

RENEWAL OPTION

By mutual consent of the School Board of Pinellas County, Florida, and the successful Bidders, this contract may be renewed for One (1) additional two (2) year period.

SUPPLEMENTAL UNILATERAL RENEWAL PERIODS

The District, through its Director of Purchasing, has the option and reserves the right to unilaterally extend the original contract term or any renewal term for up to three (3) additional thirty (30) day periods, at the same terms and conditions. Notice of the District’s intent to renew shall be provided by the District in writing to the Contractor Supplier prior to the expiration of the contract, or the renewal period if the contract has been previously renewed.

PRICE ESCALATION/DE-ESCALATION

The District will allow a price escalation/de-escalation provision within this award. The original bid prices shall remain firm for the first term of the agreement. A price escalation/de-escalation will be allowed at each renewal period, provided the Awardee notifies the District, in writing, of the pending price escalation/de-escalation a minimum of 60 days prior to the final day of the current term. The price escalation percentage change shall not exceed the previous 1-year’s percentage change of the Consumer

Price Index for All Urban Consumers (CPI-U) published by the U.S. Department of Labor’s Bureau of

Labor Statistics. If bidding discounts from list price, discounts offered may not change. Failure to comply with these instructions shall be grounds for disallowance of a price escalation as allowed herein.

If, at the point of exercising the price escalation provision, market media indicators show that the

Consumer Price Index for All Urban Consumers (CPI-U) has decreased, and that the Awardee has not passed the decrease on to the District, the District reserves the right to place the Awardee in default, cancel the award, and remove the Awardee from the District’s Bidders List for a period of time deemed suitable by the District. In the event of this occurrence, the District further reserves the right to utilize any and/or all options as stated herein.

ADJUSTMENTS TO CONTRACT TERMS & CONDITIONS NECESSITATED BY

VOLATILITY OF THE MARKETPLACE

The District may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply are affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all of the following criteria:

1. The volatility is due to causes wholly beyond the Supplier’s control https://resources.finalsite.net/images/v1767644581/pcsborg/pty67uqfdi5g2pkphbrc/GeneralTermsandConditionsFINAL1222025.pdf https://resources.finalsite.net/images/v1767644581/pcsborg/pty67uqfdi5g2pkphbrc/GeneralTermsandConditionsFINAL1222025.pdf

Bid# 26-JG-012

2. The volatility affects the marketplace or industry, not just the particular Supplier’s source of supply

3. The effect on pricing or availability of supply is substantial

4. The volatility so affects the Supplier that continued performance of the contract would result in substantial loss or financial hardship

The determination as to whether a situation represents “extreme” volatility of the marketplace and/or whether the effect on pricing or availability is “substantial” shall be solely at the discretion of the District.

Requests for adjustments will not be considered more than once in a one-year period. Adjustments and renewal escalation may not be exercised in the same term.

CONTRACT VALUE

For the purposes of calculating the amount of a protest bond, this contract is valued at approximately

$600,000 for the initial two-year period, Including all renewal options. This is only an estimate and the actual amount could vary up or down. The District will not be held responsible if actual purchases are less than this amount.

BID CONTENT & SUBMITTAL

Each bid proposal shall include all information and submittals required or requested in this bid.

Incomplete bid proposals may be declared non-responsive.

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT

Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The Pinellas County School Board is a governmental entity for purposes of this statute. An affidavit is attached hereto. The affidavit shall be filled out, fully executed and returned as part of your bid/proposal response or the response shall be deemed non-responsive.

AWARD

This is an ALL or NONE bid. The entire contract will be awarded to the lowest, responsive and responsible bidder.

SERVICE REQUIREMENTS

The vendor will be expected to make simple electrical or plumbing connections to existing utilities to confirm that equipment is functioning properly. Under no circumstances will the vendor be required to run new electrical or plumbing service to the equipment, unless specifications call for this. In these cases, only licensed contractors shall perform the work, and the vendor must provide an acceptable insurance certificate to the district before work commences.

BACKGROUND SCREENING

As required by The Jessica Lunsford Act [s.21 of Ch.2005-28, L.O.F.], if anyone representing a Supplier under contract with the school District will have access to school grounds when students are present, have direct contact with students or have access to or control of school funds, such personnel are required to be screened at Level 2, to include fingerprinting, statewide criminal and juvenile justice records checks through the Florida Department of Law Enforcement and federal criminal records checks through the Federal Bureau of Investigation. [s. 1012.465, Florida Statutes]

Bid# 26-JG-012

The requirements of this law must be met in order for the School Board to contract with your company.

To make an appointment to be screened by Pinellas County Schools, go to: http://fieldprintflorida.com/

For a full submission (fingerprinting and a badge) use the code FPPCSNETVendorsJLA. For a badge only (FSSR requests, lost or broken badges) use the code FPPCSBadge.

If Contractor/Supplier is awarded all or a portion of this bid, Contractor/Supplier hereby acknowledges and agrees to abide by the Florida Jessica Lunsford Act (1012.465, F.S.) and obtain, at its own cost, Level

2 clearance of all employees, agents, and subcontractors who (1) have access to school grounds when students are present, (2) have direct contact with students, on or off school grounds, or (3) have access to or control of school funds.

SECURITY ACCESS REQUIREMENTS

Contractors will adhere to the rights of access Pinellas County School’s (PCS) property, including any defined Easement area, and to all State of Florida statutes and Florida State Board of Education rules regarding school safety and security.

Specifically, a vendor shall not:

A. enter a occupied facility or PCS property at any time without first contacting the PCS representative or school principal;

B. at any time, leave a locked portion of the occupied facility or PCS property unlocked for any period of time, or;

C. allow employees without Level 2 clearance (Jessica Lunsford Act) onto the PCS area or property while school is in session.

Contractor further understands the limitations identified in (i)-(iii) above are non-exclusive and contractor obligations may change as state statute and Florida State Board of Education rules evolve. The phrase

“locked portion of the Easement area or PCS property” is defined as any locked vehicle, pedestrian gate, or door on any PCS property.

NON-EXCLUSIVE AGREEMENT

This bid does NOT establish an exclusive arrangement between the District and Supplier. The District reserves, but is not limited to, the following rights:

• The unrestricted right to use others to perform work, provide services or deliver the same or similar products as described herein when it is to the economic benefit of the District.

• The unrestricted right to separately bid any work, products or services as described herein when it is to the economic benefit of the District.

WARRANTY

All Warranty shall be consistent with a “Standard Industry Warranty” applicable to service work of this type.

REGULAR AND SUMMER HOURS – FACILITY ACCESS, BUSINESS HOURS & DAYS OF

OPERATION

Regular School Year Operations http://fieldprintflorida.com/

Bid# 26-JG-012

During the regular school year when schools are in session, days of operation are Monday through Friday

(excluding holidays). Standard business hours are 8:00 a.m. to 4:30 p.m., unless otherwise specified below. Service is performed primarily after cafeteria operations have concluded, typically after 2:00 p.m., unless otherwise directed by the Food & Nutrition Department or the Maintenance Department, respectively. PTC students remain in class until 2:15 p.m., Monday–Friday during the regular school year.

Facility operating hours during the regular school year are as follows:

• School Facilities: 8:00 a.m. – 2:30 p.m., Monday–Friday

• Non-School Facilities: 8:00 a.m. – 4:00 p.m., Monday–Friday

• Plant Operations on-site (All Facilities): 6:00 a.m. – 10:00 p.m., Monday–Friday

Summer Operations

From approximately the first week of June through the first week of August, all schools are closed, except for those that may be operating under a summer session. Beginning the second week of August, schools resume regular sessions.

During summer months when schools are not in session, the contractor may perform cleaning services with minimal access restrictions. The contractor must submit a detailed cleaning schedule including facilities, dates, and times for review and approval to the Food & Nutrition Department and the

Maintenance Department, respectively. The Food & Nutrition Department or the Maintenance

Department will contact the applicable facilities or provide contact information to the vendor to minimize potential delays.

Summer operating hours are generally Monday through Thursday from 7:00 a.m. to 4:00 p.m. unless otherwise approved.

PTC Summer Break: July 16 – August 11, 2026. During this period, students are in class until 12:15 p.m., Monday–Thursday.

INVOICES & PAYMENT TERMS

All original invoices, service reports, and before and after pictures must be emailed to the project coordinators of each department. For the Food & Nutrition Department, pastored@pcsb.org and palermiti@pcsb.org. For the Maintenance Department, parkercha@pcsb.org and feldhouset@pcsb.org.

All invoices must have a copy of the “service report” and before and after pictures attached to the invoice at time of submission for payment. A reproducible copy of the Exhaust Hood Service Report can be found under the Attachment section of this bid or bidder will provide a report form/checklist indicating all work completed. The bidders cleaning crew must leave a signed copy of the service report at each facility serviced either taped to the culinary/ cafeteria manager’s door or placed in the in box (if available) after service is completed. The Invoice and service report must list:

1. The facility name

2. Date and time the cleaning or repair service was performed

3. All part numbers and description of parts used on job

4. Repair recommendations, such as light bulbs, belts, or grease trays mailto:pastored@pcsb.org mailto:palermiti@pcsb.org mailto:parkercha@pcsb.org mailto:feldhouset@pcsb.org

Bid# 26-JG-012

5. The purchase order number assigned

6. The bidders cleaning crew manager’s signature

7. The signature of the Culinary/ Food & Nutrition Cafeteria Manager or designated employee of that facility. If after normal business hours, the Night Plant Operations Foreman for that facility will suffice.

NOTE: The signature of a PCSB employee only indicates that the cleaning service was performed and does not imply that the services performed was acceptable. Moreover, the signature of the contractor’s lead crew member or manager of that crew attests that the checklist is reflective of the actual services performed.

Payment will be authorized for a specific site only after the following conditions have been met:

1. The invoice, service report, and before and after pictures have been received by the appropriate

Department.

2. The department manager has inspected the work and certified that that work has been completed satisfactorily.

Bidders must disclose any special invoicing requirements within their bid response, which deviate from the General Bid Terms linked in this document.

HOLIDAY BREAKS

Each year, schools and administrative offices are closed for Thanksgiving, winter and spring break periods. These dates as outlined on the Pinellas County Schools website will vary each year depending upon our negotiated personnel calendar and when the holidays actually fall. Be sure to check the site for specific dates here: https://www.pcsb.org/staffcalendar.

KEY EVENTS & DATES

Bid Posted on District's OpenGov Procurement

Portal and Initial Notifications Sent:

May 26, 2026

Site Visits (Mandatory): June 9, 2026, 10:00am

Various Sites

Deadline to Additional Information or

Clarifications:

June 10, 2026, 3:00pm

Bids Due: June 23, 2026, 3:00pm

Evaluate Bids and Make Selection of

Contractor(s):

6/23/2026 thru 7/6/2026

Recommendation for Award Submitted to

Purchasing by (specify school or department name):

Food & Nutrition Department https://www.pcsb.org/staffcalendar

Bid# 26-JG-012

Notice of Intent to Award Posted on District's

OpenGov Procurement Portal:

7/21/2026

Submit Recommendation for Award to School

Board for Approval (estimated date of School

Board approval):

July 28, 2026

*If the time allotted to evaluate bids and make the selection of contractors as stated above proves to be insufficient, the posting of the Notice of Intent To Award and the Board approval date could both slip two weeks or more. Continue to monitor our website or contact the purchasing department for more specific information as to when the notice will be posted.

ADDITIONAL QUESTIONS/CLARIFICATIONS

During any solicitation period, including any protest and/or appeal, no contact with District officials or employees, other than with the individuals specifically identified in the solicitation, the Director of

Purchasing or the Legal Department is permitted from any Bidder. Such communication may result in an automatic disqualification for selection in the pending solicitation and any subsequent District solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal.

Additional questions or clarifications regarding this solicitation shall be directed through the project page on the District's OpenGov Procurement portal before 3:00 pm on Wednesday, June 10, 2026.

BID OPENING PROCEDURES

The names of all firms who have submitted a timely bid, and their total bid price submitted, shall be made public immediately following the bid due date and time, listed herein, per F.S. 255.0518. Interested parties can view this information at OpenGov.com under the advertised bid title. Any recordings and/or bid proposals shall be exempt from public records requests until such time as the notice of an intended decision is published, or until 30 days after opening the bids, whichever occurs earlier.

If the District rejects all bids, proposals, or replies and concurrently provides notice of its intent to reissue a competitive solicitation, any recordings, bid proposals or records submitted, remain exempt from public records requests until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation, until the District withdraws the reissued competitive solicitation, or 12 months after the publication of the initial notice rejecting all bids, proposals, or replies. Section

119.071(1)(b), F.S.; and Section 286.0113, F.S.

Please be aware that any meeting at which (1) there is negotiation with a Supplier, (2) a Supplier makes an oral presentation, or (3) a Supplier answers questions, pursuant to a competitive solicitation, are closed to competitors and other members of the public. Team meetings at which negotiation strategies are discussed are likewise closed. Such meetings shall be recorded.

PLEASE NOTE: Documents and Bid Amounts initially publicized are based upon what has been provided by each bidder and serve to formalize that a public opening of bids or proposals occurred on the date identified. The information publicized is subject to change once the Purchasing Department and

District division have reviewed the bids for accuracy. Publicized documents do not convey a notice of intended action. All bids or proposals received are subject to comprehensive review to determine responsiveness and responsibility.

Bid# 26-JG-012

PUBLIC ENTITY CRIMES

As stated in paragraph 12 of the General Terms and Conditions, PUBLIC ENTITY CRIME &

CONVICTED VENDOR LIST, please complete, sign and notarize the “SWORN STATEMENT

UNDER SECTION 287.133(3)(A),FLORIDA STATUTES, PUBLIC ENTITY CRIMES” form provided in the Bid Proposal of this Invitation to Bid. This form MUST be included in your response in order for your bid/proposal to be responsive.

PUBLIC RECORD LAW

Public Records: Section 119.0701, Florida Statutes, requires that the Contractor comply with Florida’s public records laws with respect to services performed on behalf of the School Board. Specifically, the statute requires that the Contractor:

A. Keep and maintain public records required by the School Board to perform the service.

B. Upon request from the School Board’s custodian of public records, provide the School Board with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 of the Florida

Statutes or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of the Agreement if the Contractor does not transfer the records to the School Board.

D. Upon completion of the Agreement, transfer, at no cost, to the School Board all public records in the possession of the Contractor or keep and maintain public records required by the School

Board to perform the service. If the Contractor transfers all public records to the School Board upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the

Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

E. A request to inspect or copy public records relating to this Agreement must be made directly to the School Board. If the School Board does not possess the requested records, the public agency shall immediately notify the Contractor of the request, and the Contractor must provide the records to the School Board or allow the records to be inspected or copied within a reasonable time.

F. The failure of the Contractor to comply with these provisions, if applicable, shall constitute a default and material breach of this Agreement, which may result in immediate termination, with no penalty to the School Board and may also result in penalties under Section 119.10, Florida

Statutes.

G. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES TO THE CONTRACTOR’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS, ANGELA BROWN, SUPERVISOR OF

Bid# 26-JG-012

RECORDS MANAGEMENT AT 727-793-2701 X 2393, 2929 COUNTY ROAD 193,

CLEARWATER, FL 33759, brownangel@pcsb.org.

INTEGRITY OF BID DOCUMENTS

Bidders shall use the original Bid Proposal Forms provided in this Invitation to Bid and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to any of the forms in the Bid Proposal if sufficient space is not available on the original form for the Bidders to enter a complete response. Any modifications or alterations to the original bid documents by the Bidders, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modifications or alterations that a Bidders wishes to propose must be clearly stated in the Bidder’s proposal response and presented in the form of an addendum to the original bid documents.

EXCEPTIONS TO GENERAL TERMS AND CONDITIONS

Bidders taking any exceptions to the General Terms and Conditions, linked herein, will be reviewed by staff prior to evaluation of bids. Exceptions to the General Terms and Conditions may be cause for rejection of your bid.

BID FORMS

For your convenience, the forms which are required to be completed and submitted along with your bid will be provided along with this Invitation to Bid on the District's OpenGov Procurement portal. If sufficient room has not been provided on a given form to enable you to enter a complete response, please include a supplemental attachment or replicate pages in the form as necessary. All required sections of the

Bid Proposal must be completed or the portal will not allow submittal of a given bid response.

MULTIAGENCY PARTICIPATION

Pinellas County Schools reserves the right, within statutory limits, to extend the terms and conditions of this solicitation to any and all other agencies within the state of Florida as well as any other federal, state, municipal, county, or local governmental agency under the jurisdiction of the United States and its territories. This shall include but not limited to private schools, parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private colleges/universities that require these goods, commodities and/or services. This is conditioned upon mutual agreement of all parties pursuant to special requirements, which may be appended thereto. The supplier/contractor agrees to notify the issuing body of those entities that wish to use any contract resulting from this bid and will also provide usage information, which may be requested. A copy of the contract pricing and the bid requirements incorporated in this contract will be supplied to requesting agencies.

Each participating jurisdiction or agency shall enter into its own contract with the awarded Contractor and this contract shall be binding only upon the principals signing such an agreement. Invoices shall be submitted in duplicate "directly" to the ordering jurisdiction for each unit purchased. Disputes over the execution of any contract shall be the responsibility of the participating jurisdiction or agency that entered into that contract. Disputes must be resolved solely between the participating agency and the Contractor.

AWARD TERMINATION

When deemed to be in the best interest of the District, the District may cancel any award resulting from this specification by the following means:

• 10-day written notice with cause per item 51 of the District’s General Terms and Conditions; or

• 90-day written notice without cause.

The District reserves the following rights to:

mailto:brownangel@pcsb.org

Bid# 26-JG-012

• Conduct pre-award discussion and/or pre-award/contract negotiations with any or all responsive and responsible Bidders who submit bids determined to be reasonably acceptable of being selected for award; conduct personal interviews or require presentations of any or all Bidders prior to selection; and make investigations of the qualifications of Bidders as it deems appropriate, including, but not limited to, a background investigation conducted by the appropriate law enforcement agency.

• Request that Bidder(s) modify their bid to more fully meet the needs of the District or to furnish additional information as the District may reasonably require.

• Accord fair and equal treatment with respect to any opportunity for discussions and revisions of bids. Such revisions may be permitted after submission of proposals and prior to award.

• Waive minor irregularities in the procedures, and reject any and all proposals.

• Waive any irregularity in any bid, or reject any and all bids, should it be deemed in its best interest to do so. The District shall be the sole judge of Bidder’s qualifications and reserves the right to verify all information submitted by the Bidder. The bid selected will be that bid which is judged to be the most beneficial to the District.

• Request that Bidders submit their annual financial statements for the last three fiscal years, including company financial statement summaries, certified by a Certified Public Accountant. If the organization has been in business for a period of less than three years, Bidders may be required to submit a detailed business plan in addition to any pertinent information that would allow the District to evaluate the sufficiency of financial resources and the ability of the business to successfully perform the services enumerated in the contract. Unless otherwise stated, such requests would be made after the submission of the proposals and prior to award of a contract.

PURCHASES BY OTHER PUBLIC AGENCIES (D.O.E. REGULATION #6A1.012 (5)

In compliance with 2 CFR Part 200.318-.326 and applicable program regulations, additional parties will be considered only to the extent that their contracts avoid creating a material change in the value of this bid. Pinellas County School Board reserves the right to review all requests to contract with the awarded vendor. Prior approval to extend the awarded contract to additional parties is required by Pinellas County

School Board Administrator, Food and Nutrition Department. Additionally, (D.O.E. Regulation

#6A1.012 (5): - the consent and agreement of the successful bidder(s) is required to purchase under this bid by other governmental agencies within the state of Florida. Such purchases shall be governed by the same terms and conditions as stated herein.

ADDENDA

Bidders are required to register for an account via the District e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/PCSB. Interpretations of the bid, clarification of bid specifications and requirements or changes to the bid which have a material effect will be documented and communicated to bidders only by written addenda. Verbal responses to bidders’ questions do not constitute an official response unless documented in the form of written addenda and shall be considered inadmissible in bid protest proceedings. Failure to acknowledge addenda containing material changes may constitute cause for rejection of your bid proposal. Telegraph, facsimile or e-mail acknowledgements of addenda will not be accepted.

Bid# 26-JG-012

ADDITIONAL INFORMATION

AMENDMENTS TO CONTRACT

During the term of this contract, new sites requiring service and cleaning may be added, or sites that no longer require service and cleaning, may be removed from this contract. Any additional “New Sites” added to the pre-existing site list included in this bid will be comparably priced to the existing type and size equipment already under contract. The bidder will visit each proposed new site with the project coordinator and provide a pricing proposal in writing. This pricing proposal shall remain firm for the balance of the current contract period.

SITE VISITS

Site Visits shall include culinary in addition to the school cafeterias and will be held at the following locations as indicated below. Attendance at these site visits are MANDATORY in order for all potential

Bidders to receive the benefit of answers to theirs and other’s technical questions firsthand. If you are not the prime Bidders but are attending on behalf of someone else, please make note of this when signing the attendance roster where indicated. We apologize for any inconvenience this may cause you, but it is imperative that all information be disseminated in a public forum with all potential Bidders present to minimize confusion or misunderstandings. Additions or changes to the original bid documents resulting from any of the site visits of a material nature, will be documented in the form of written addenda and distributed via the District's OpenGov Procurement portal at:

https://procurement.opengov.com/portal/pcsb. Please note that if you are late to any of the mandatory site visits you will not be eligible to sign the attendance roster and therefore may not submit a bid. You may still, however, attend the site visit if you wish.

• Pinellas Technical College - Clearwater Campus, 6100 - 154th Avenue N, Clearwater, FL 33760 held on Tuesday, June 9, 2026, at 10am. Site Visit for culinary only.

• Northeast High School, 5500 - 16th Street N, St. Petersburg, FL 33703, to be held on June 9, 2026, immediately following Pinellas Technical College - Clearwater Campus. Site visit for cafeteria and culinary.

• John M. Sexton Elementary School, 1997 - 54th Avenue N, St. Petersburg, FL 33714 to be held on June 9, 2026, immediately following Northeast High School. Site visit for cafeteria only.

• Mangrove Bay Middle School, 501 62nd Avenue, NE, St. Petersburg, FL 33702 to be held on

June 9, 2026, immediately following John M. Sexton Elementary School. Site visit for cafeteria only.

The estimated time for the site visits will be 10am to 2pm.

FACILITY INSPECTION

The Director of School Food & Nutrition and Maintenance Department (or designee) reserves the right to inspect vendor facilities at any time without advance notice.

INSURANCE

Insurance is required of all Suppliers who perform work on School Board premises. See Insurance

Specifications Instructions in Bid Proposal section of this Invitation to Bid.

CERTIFICATION REGARDING DEBARMENT

A signed debarment form is required of all vendors who are awarded a contract from this bid. The awarded bidder will be required to submit after contract award if not included in their bid proposal. Please review the form located in the Bid Proposal section under Forms for this bid.

Bid# 26-JG-012

CERTIFICATION REGARDING LOBBYING FOR EXPENDITURE OF FEDERAL FUNDS

A signed lobbying form is required of all vendors who are awarded a contract from this bid. The awarded bidder will be required to submit after contract award if not included in their bid proposal. Please review the form located in the Bid Proposal section under Forms for this bid.

DISCOUNTS, REBATES, AND CREDITS

All goods, services or monies received as the result of any equipment or USDA Foods rebate shall be credited to the School Food Authority’s nonprofit food service account.

CIVIL RIGHTS

The awarded vendor shall comply with Title VI of the Civil Rights Act of 1964, as amended; USDA regulations implementing Title IX of the Education Amendments; Section 504 of the Rehabilitation Act of 1973; Age Discrimination Act of l975; 7 C.F.R. Parts 15, 15a, and 15b; and FNS Instruction 113-1, Civil Rights Compliance and Enforcement—Nutrition Programs and Activities, and any additions or amendments.

Bid# 26-JG-012

BID SPECIFICATIONS

BID SPECIFICATIONS

Please review bid Specifications and General Requirements on the attachments section of this bid.

Bid# 26-JG-012

PRICING PROPOSAL

METHOD OF AWARD: ALL OR NONE

See Attachment “A” For Facility/School Addresses

NOTE 1: Facilities with deep fat fryer hoods shall be cleaned two (2) times per year. All other facilities shall be cleaned once per year.

NOTE 2: The number of cleanings per year listed below are estimates only for the purposes of determining the low bid. Actual times and schedules may vary. List of Head Plant Operators will be given to the awarded contractor after award as they are subject to change at any time.

NOTE 3: Unit price bid per school shall be bid as one price to clean & service exhaust hoods, make-up air units and warewashing hoods, all-inclusive. Please be aware not every school has a warewashing hood they may be direct vented or pant legs exhaust that needs to be cleaned and serviced.

CAFETERIA EXHAUST HOODS, MAKE-UP AIR UNITS AND WAREWASHING HOODS:

CLEAN & SERVICE

FOOD & NUTRITION DEPARTMENT - TO BE BILLED TO THE FOOD & NUTRITON PURCHASE

ORDER

Line Item Cost

Center Facility/School Phone

Number Exhaust

Hood Size

W X L

Warewashing

Hood Size W

X L

Est.

Cleaning

Times Per

Year

Unit of

Measure Unit Cost Total

1 0051 Anona

Elementary 588-4730 7' x 5', 4' x

4' 1 Each

2 0111 Azalea

Elementary 893-2187 11' x 9' Pant Legs 1 Each

3 0121 Azalea Middle 893-2606 23' x 11' Pant Legs 1 Each

4 0131 Bardmoor

Elementary 547-7824 16' x 10' Pant Legs 1 Each

5 0151 Bauder

Elementary 547-7829 16' x 11' 3' x 4'6" 1 Each

6 0161 Bay Point

Elementary

Magnet

552-1449 13' x 10' Pant Legs 1 Each

7 0171 Bay Point

Middle 893-1153 23' x 11' 1 Each

8 0251 Bayside High

School 507-4730 13' x 15' 1 Each

9 0231 Bay Vista Fundamental

Elementary

893-2335 8' x 8' 1 Each

Bid# 26-JG-012

Line Item Cost

Center Facility/School Phone

Number Exhaust

Hood Size

W X L

Warewashing

Hood Size W

X L

Est.

Cleaning

Times Per

Year

Unit of

Measure Unit Cost Total

10 0271 Bear Creek

Elementary 893-2332 12’ x 12’ 1 Each

11 0321 Belcher

Elementary 538-7437 7' x 7'6" 3'6" x 3'6" 1 Each

12 0371 Belleair

Elementary 469-5983 12' x 5' 1 Each

13 0391 Blanton

Elementary 547-7820 12’ x 12’ 1 Each

14 0431 Boca Ciega

High 893-2780 22' x 15' 4' x 8' 1 Each

15 0441 Brooker Creek

Elementary 943-4600 10' x 15' Pant Legs 1 Each

16 1801 Calvin Hunsinger

School

469-4260 6'9" x 4'6" 1 Each

17 0481 Campbell Park

Elementary 893-2650 14' x 10' Pant Legs 1 Each

18 0531 Carwise

Middle 724-1442 12' x 4'6", 24' x 4'6" 6'6" x 3', Pant

Legs 1 Each

19 0731 Clearwater

Fundamental

Middle

298-1609 11’ x 12’ Direct Vent 1 Each

20 0711 Clearwater

High 298-1620 15' x 8' Direct Vent 1 Each

21 3341 Clearwater

Intermediate

School

298-1616 17' x 5'3" 1 Each

22 0751 Countryside

High 725-7956 27' x 9'6" 1 Each

23 0851 Curlew Creek

Elementary 724-1423 17' x 5' Pant Legs 1 Each

24 3131 Curtis Fundamental

Elementary

738-6483 17' 6" x

14'10" Pant Legs 1 Each

25 6261 Cypress Woods

538-7325 20' x 7' 5'10" x 3'6" 1 Each

Bid# 26-JG-012

Line Item Cost

Center Facility/School Phone

Number Exhaust

Hood Size

W X L

Warewashing

Hood Size W

X L

Est.

Cleaning

Times Per

Year

Unit of

Measure Unit Cost Total

26 0991 Davis, Leila

G., Elementary 725-7972 17' x 5' Pant Legs 1 Each

27 1821 Doug Jamerson

Elementary 552-1703 15' x 10' Pant Legs 1 Each

28 1071 Dunedin

Elementary 738-2990 23' x 7' Pant Legs 1 Each

29 1081 Dunedin High 469-4100 6' x 6', 6' x

4'6", 34' x

5'6"

Direct Vent 1 Each

30 1091 Dunedin Highland

Middle

469-4112 23' x 11' Pant Legs 1 Each

31 6181 East Lake High 942-5419 14' x 5', 12' x 5' 1 Each

32 1131 Eisenhower

Elementary 725-7978 17' x 7' Pant Legs 1 Each

33 3181 Elisa Nelson

Elementary 298-2788 4’ x 4’, 6’ x

6’ 1 Each

34 1211 Fairmount Park

Elementary 893-2132 15' x 10' Pant Legs 1 Each

35 1281 Fitzgerald

Middle 547-4526 6' x 4', 8'6" x 5' 1 Each

36 1331 Forest Lakes

Elementary 813-891-

15' x 10' Pant Legs 1 Each

37 1341 Frontier

Elementary 538-7335 14' x 10' Pant Legs 1 Each

38 1361 Fuguitt

Elementary 588-3576 8' x 9'6" 1 Each

39 1481 Garrison-Jones

Elementary 469-5716 23' x 5' Pant Legs 1 Each

40 1531 Gibbs High 893-5452 14' x 10', 16' x 4'6" 1 Each

41 6311 Gulf Beaches

Elementary 893-2630 5' x 3'6", 5'6" x 3'8" 1 Each

Bid# 26-JG-012

Line Item Cost

Center Facility/School Phone

Number Exhaust

Hood Size

W X L

Warewashing

Hood Size W

X L

Est.

Cleaning

Times Per

Year

Unit of

Measure Unit Cost Total

42 1691 Gulfport

Elementary 893-2643 14' x 10' Pant Legs 1 Each

43 1811 High Point

Elementary 538-7440 13'6" x

10'6" Pant Legs 1 Each

44 1781 Highland Lakes

Elementary

724-1429 23' x 4'6" Pant Legs 1 Each

45 1031 Hollins High 547-7876 20' x 11', 17'6" x 5'6" Pant Legs 1 Each

46 4061 Hopkins, John

Middle 893-2400 19'6" x 5', 17'6" x 5', 6'6"x 6'3"

Pant Legs 1 Each

47 6361 Kings Highway

Elementary 223-8949 7' x 9' Direct Vent 1 Each

48 6281 Lake St George

Elementary 669-1161 20' x 7' 6' x 4' 1 Each

49 1961 Lakeview

Fundamental

Elementary

893-2139 9' x 4'6" 1 Each

50 2021 Lakewood

Elementary 893-2196 15' x 10' Pant Legs 1 Each

51 2031 Lakewood

High 893-2916 18' x 5'6" 1 Each

52 2081 Largo High 588-3758 6' x 32'3" 4' x 5'3" 1 Each

53 0141 Largo Middle 588-4600 16' x 9' 4' x 4'6" 1 Each

54 2141 Lealman

Avenue

Elementary

570-3020 16’ x 5’ Pant Legs 1 Each

55 2151 Lealman

Innovation

Academy

528-5802 15' x 15' 1 Each

56 1421 Lynch

Elementary 570-3170 15'6" x 10' Pant Legs 1 Each

57 2261 Madeira Beach

Fundamental

K-8

547-7697 16'9" x 9'3" 1 Each

Bid# 26-JG-012

Line Item Cost

Center Facility/School Phone

Number Exhaust

Hood Size

W X L

Warewashing

Hood Size W

X L

Est.

Cleaning

Times Per

Year

Unit of

Measure Unit Cost Total

58 5401 Mangrove Bay

Middle 16'9" x 9'3" Direct Vent 1 Each

59 2281 Maximo

Elementary 893-2191 20'4" x 5' Pant Legs 1 Each

60 2301 McMullen Booth

Elementary

669-1800 14'10" x

9'10" Pant Legs 1 Each

61 2321 Meadowlawn

Middle 570-3097 23' x 11' Direct Vent 1 Each

62 2371 Melrose

Elementary 893-2175 22'1" x 7'6" 7’ x 4’ 1 Each

63 2381 Midtown

Academy 893-1358 15' x 4' 3'6" x 3'6" 1 Each

64 2431 Mildred Helms

Elementary 588-3569 7' x 8' 3'6" x 3'6" 1 Each

65 2531 Mt Vernon

Elementary 893-1815 9'6" x 7'6" 1 Each

66 4591 New Heights

Elementary 521-5350 17'6" x

10'6" Pant Legs 1 Each

67 2581 Nina Harris

Exceptional 547-7850 13' 8" x 5' 3'6" x 3'6" 1 Each

68 2691 North Shore

Elementary 893-2181 23'6" x 5'2" 6'5" X 3' 1 Each

69 2641 Northeast High 570-3138 10' x 6', 16' x 10', 7' x

11'6"

Direct Vent 1 Each

70 2791 Northwest

Elementary 893-2147 9' x 14' Direct Vent 1 Each

71 2861 Oak Grove

Middle 524-4430 23' x 10' 1 Each

72 2921 Oakhurst

Elementary 588-6801 13'6" x 9' Pant Legs 1 Each

73 2961 Oldsmar

Elementary 813-855-

10'6" x

13'6" 1 Each

Bid# 26-JG-012

Line Item Cost

Center Facility/School Phone

Number Exhaust

Hood Size

W X L

Warewashing

Hood Size W

X L

Est.

Cleaning

Times Per

Year

Unit of

Measure Unit Cost Total

74 3021 Orange Grove

Elementary 547-7845 13' x 4' 1 Each

75 3031 Osceola

Fundamental

High

547-7717 9' x 5', 5'6" x 4'6", 13' x

9'

Direct Vent 1 Each

76 3041 Osceola

Middle 547-7689 21' x 4'6", 4' x 8' 1 Each

77 3071 Ozona

Elementary 724-1589 14' x 10' 1 Each

78 3191 Palm Harbor

Middle 669-1146 21' x 4' 6" 4' x 5' 1 Each

79 4681 Palm Harbor

University HS 669-1131 19' x 6', 14' x 6', 21' x

5'3"

Pant Legs 1 Each

80 3281 Pasadena

Fundamental

Elementary

893-2646 7'6" x 4'3", 6'6" x 5' 1 Each

81 1471 Perkins

Elementary 893-2117 15' x 10' Pant Legs 1 Each

82 3361 Pinellas

Central

Elementary

547-7853 11' X 10' Pant Legs 1 Each

83 3391 Pinellas Park

Elementary 547-7888 20' X 4'6" Pant Legs 1 Each

84 3421 Pinellas Park

High 538-7410 10' X 2'6", 26' x 9'6" 1 Each

85 3411 Pinellas Park

Middle 545-6400 12’6” x

13’6” 5’6” x 5’ 1 Each

86 3431 Plumb

Elementary 469-5976 11' x 11'7" 3' x 3'6" 1 Each

87 3461 Ponce de Leon

Elementary 588-3573 7' x 6', 4' x

4' Direct Vent 1 Each

88 4351 Rawlings

,Marjorie K.

547-7828 23' x 5'5" Pant Legs 1 Each

Bid# 26-JG-012

Line Item Cost

Center Facility/School Phone

Number Exhaust

Hood Size

W X L

Warewashing

Hood Size W

X L

Est.

Cleaning

Times Per

Year

Unit of

Measure Unit Cost Total

89 3371 Richard O

Jacobson Tech

High

545-6405 13’6” x

6’10” 6’6” x 5’ 1 Each

90 3511 Ridgecrest

Elementary 588-3580 21' x 5'2" 7' x 3'6" 1 Each

91 3731 Safety Harbor

Elementary 724-1462 18' x 5' Pant Legs 1 Each

92 3741 Safety Harbor

Middle 724-1400 23' x 11' Pant Legs 1 Each

93 3851 San Jose

Elementary 469-5956 12’ x 6’6” 4’ x 4’ 1 Each

94 3761 Sanderlin, James B., K-8 552-1700 15' x 10' Pant Legs 1 Each

95 3231 Sanders, Richard L.

School

547-7728 4'5" x 4'9", 7' x 4'6" 1 Each

96 3871 Sandy Lane

Elementary 469-5974 13'10" x 4', 11'9" x 4' 5'8" x 3'8" 1 Each

97 3751 Sawgrass Lake

Elementary 570-3121 23' x 5'3" Pant Legs 1 Each

98 3911 Seminole

Elementary 547-7668 14' x 9' 5'3" x 3' 1 Each

99 3921 Seminole High 547-7536 20'6" x 11' 1 Each

100 3931 Seminole

Middle 547-4520 14'6" x 9' Pant Legs 1 Each

101 3961 Seventy-Fourth

St Elementary 893-2120 9' x 9'6" 4' x 3'10" 1 Each

102 1261 Sexton, John

M. Elementary 570-3400 15' x 10' Pant Legs 1 Each

103 4021 Shore Acres

Elementary 570-3173 23' X 6' Pant Legs 1 Each

104 4121 Skycrest

Elementary 469-5987 24'10" x

5'3" 3' x 3' 1 Each

105 4171 Skyview

547-7857 8'6" x 8'6" Pant Legs 1 Each

Bid# 26-JG-012

Line Item Cost

Center Facility/School Phone

Number Exhaust

Hood Size

W X L

Warewashing

Hood Size W

X L

Est.

Cleaning

Times Per

Year

Unit of

Measure Unit Cost Total

106 3781 St Petersburg

High 893-1842 19'4" x 11’ 6’ X 5’ 1 Each

107 4331 Starkey

Elementary 547-7841 13' x 11' Pant Legs 1 Each

108 0681 Stephens, Paul

B., School 725-7982 13'9" x 5' 3'6" x 3'6" 1 Each

109 4381 Sunset Hills

Elementary 943-5523 14' x 10' Pant Legs 1 Each

110 6271 Sutherland

Elementary 724-1466 20' x 7' 7' x 4' 1 Each

111 4491 Tarpon Springs

Elementary 943-5500 13'6" x

10'8" Pant Legs 1 Each

112 4661 Tarpon Springs Fundamental

Elementary

943-5508 10' x 5' 1 Each

113 4521 Tarpon Springs

High 943-4900 6'6" x 4', 26' x 4'6", 3' x

5'6"

Direct Vent 1 Each

114 4581 Tarpon Springs

Middle 943-5511 22' x 10' Pant Legs 1 Each

115 4631 Thurgood Marshall

Fundamental

Middle

552-1737 23' x 11' 1 Each

116 4611 Tyrone Middle 893-1819 8' x 5' Direct Vent 1 Each

117 6251 Walsingham

Oaks K-8 588-3519 13'10" x 4' 5' x 3'6" 1 Each

118 4771 Westgate

Elementary 893-2144 21' x 5'3" 7' x 3'6" 1 Each

119 4931 Woodlawn

Elementary 10'6" x

10'6" Pant Legs 1 Each

TOTAL

CULINARY EXHAUST HOODS, MAKE-UP AIR UNITS AND WAREWASHING HOODS:

CLEAN & SERVICE

Bid# 26-JG-012

MAINTENANCE DEPARTMENT - TO BE BILLED TO THE MAINTENANCE PURCHASE ORDER

Line Item Cost

Center Culinary

Facility/School Phone

Number Exhaust

Hood Size

W X L

Warewashing

Hood Size W

X L

Est.

Cleaning

Times Per

Year

Unit of

Measure Unit Cost Total

1 4521 Tarpon Springs

High 943-4900 2 units 15' x

10'; 1 unit

32' x 5': 1 unit 25' x 6'

2 Each

2 4541 Pinellas

Technical

College North

538-7167 5 units 5' x

12' each; 1 unit 3' 6" x 8'; 4'6" x

12'; 2'6" x

4'6" each.

2 Each

3 3801 Pinellas

Technical

College South

893-2500 2 units 4' x

11'6" each;

3 units 4' x

13' each

2 Each

4 3031 Osceola Fundamental

High

547-7717 4' x 8' 2 Each

5 1031 Hollins High 547-7876 3 units 10' x

10.3" each 2 Each

6 2641 Northeast High 570-3138 3 units 15'6" x 5' each

2 Each

7 2151 Lealman Innovation

Academy

528-5802 11' x 5' 2 Each

TOTAL

Bid# 26-JG-012

BID PROPOSAL

ADDITIONAL REQUIRED PRICING PROPOSAL, EXHAUST HOODS, MAKE-UP AIR UNITS

AND WAREWASHING HOODS: CLEAN & SERVICE*

Please download the below documents, complete, and upload.

• Additional_Required_Pricing...

*Response required

VERIFICATION OF EMPLOYMENT STATUS*

Contractor must provide to School Board evidence of compliance with Florida law regarding E-Verify.

Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

Pursuant to Section 448.095, F.S., the Contractor is required to be registered with the U.S. Department of

Homeland Security’s E-Verify system prior to entering into a contract with the Pinellas County School

Board. The Contractor shall use the E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the contract term. The Contractor shall include an express provision in all of its subcontracts requiring subcontractors, who perform work or provide services pursuant to the contract, to use the E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. For more information on this process, please refer to United States Citizenship and Immigration Service site at:

http://www.uscis.gov/portal/site/uscis

Only those employees determined eligible to work within the United States shall be employed under this contract.

By submission of a bid in response to this solicitation, the Contractor affirms that all employees in the above categories shall undergo e-verification before placement on this contract. Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

A public employer, contractor, or subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes is obligated to terminate the contract with the person or entity pursuant to Section 448.095(2)(c)1, Florida Statutes. If the

Pinellas County School Board terminates the contract for the foregoing reason, the contractor may not be awarded a public contract for at least one (1) year after the date on which the contract was terminated, and the contractor will be liable for any additional costs incurred by the Pinellas County School Board as a result of the termination of the contract.

*Response required

OCCUPATIONAL LICENSE*

Upload valid Occupational License specific to the work described in this bid.

*Response required https://government-project.s3.us-west-2.amazonaws.com/244632/9967548d-2340-4428-b630-a8adc0d99da8_Additional_Required_Pricing_26-JG-026.docx http://www.uscis.gov/portal/site/uscis

Bid# 26-JG-012

FIRE PROTECTION LICENSE OR ALTERNATE DOCUMENTATION*

Provide documented Fire Protection License for pre-engineered systems issued by the state Fire Marshal or be able to produce documentation describing the bidder’s experience level which supports their ability to perform the work described herein and their knowledge of halon extinguisher systems.

*Response required

EVIDENCE OF EXPERIENCE*

Minimum of five (5) years of hood cleaning experience

*Response required

EXHAUST HOOD SERVICE REPORT*

Please upload blank copy Exhaust Hood Service Report. See Attachment Section for an Example

Exhaust Hood Service Report.

*Response required

FORMS

Please review all forms in this section.

CUSTOMER REFERENCE*

Please download the below documents, complete, and upload.

• Customer_Reference_Form_26-...

*Response required

SUBCONTRACTOR INFORMATION*

Please download this form and provide a list of subcontractors that you intend to sub any portion of this project to in accordance with Florida Statute F.S.255.0515 and SREF 4.2 (d) (3). Upload the form here when completed.

• Proposed_Subcontractor_Form...

*Response required

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT*

Please download the below documents, complete, and upload.

• Human_Trafficking_Affidavit...

*Response required

SWORN STATEMENT UNDER SECTION 287.133(3)(A)*

Please download the below documents, complete, and upload.

• Sworn_Statement.pdf

*Response required https://government-project.s3.us-west-2.amazonaws.com/244632/8bfc64e2-a5f9-4c99-81c6-80a1ae67af6a_Customer_Reference_Form_26-JG-012.docx https://government-project.s3.us-west-2.amazonaws.com/244632/cf116a66-3132-41ca-9f8b-522ea1dba040_Proposed_Subcontractor_Form_26-JG-012.docx…