C250231_PP.docx
DOCX document 44 KB Posted
- Attached to
- OC ACCESS Paratransit Contract Assessment
- Solicitation number
- 250231
- Issued by
- Orange County, California
About this file
This is a Procurement Plan memorandum from the Orange County Transportation Authority (OCTA) in California outlining the parameters for an informal Request for Proposals (RFP 250231) for a comprehensive assessment of the OC ACCESS paratransit contract. The Authority seeks qualified consultants to evaluate the paratransit services program and deliver findings through a final report and presentation. The contract term is three months, with a budget of $53,556. The memorandum does not specify response deadlines, due dates for proposals, site visits, or bidders' conferences, though it references an attached procurement schedule.
The contract will be structured as a firm-fixed-price agreement, reflecting the defined scope of work with specific tasks and deliverables. Evaluation criteria are weighted as follows: Qualifications of the Firm (25%), Staffing and Project Organization (20%), Work Plan (35%), and Cost (20%), with the work plan receiving the highest emphasis to ensure clear understanding of the approach to meeting project objectives. The funding source is local revenue, with no prevailing wage requirements, liquidated damages, or Disadvantaged Business Enterprise (DBE) goals applicable. A 10 percent retention provision is in place. The internal evaluation team consists of Jack Garate (Department Manager, STS Operations Oversight), Dylan Chatterjee (Principal Operations Analyst, Scheduling and Bus Operations Support), and Victor Velasquez (Department Manager, Financial Planning and Analysis). An independent cost estimate and requisition (R000671) have been received.
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Text version
INTEROFFICE MEMO
Procurement Plan, RFP 250231
Date: January 26, 2026
To: Jack Garate, Department Manager, STS Operations Oversight
From: Ellis Hoskin, Senior Contract Administrator, CAMM
Subject: Procurement Plan for Release, Selection and Award Informal RFP 250231 “OC ACCESS Paratransit Contract Assessment”
Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments. Thanks.
Procurement Type: |X| RFP |_| IFB
A Request for Proposals (RFP) is issued as the nature of the procurement demands that evaluation criteria, in addition to price, be used to select a firm.
Evaluation Criteria:
| PROPOSAL |
| WEIGHT |
| Qualifications of the Firm |
| 25% |
| Staffing/Project Organization |
| 20% |
| Work Plan |
| 35% |
| Cost |
| 20% |
Justification:
Qualifications of the firm is weighted at 25% percent to ensure firms have prior experience assessing other agencies or assessing other paratransit programs. Staffing and project organization is weighted at 20% because the firm’s proposed project team needs to demonstrate they have the qualifications to assess and report findings via final report and presentation. Work plan is weighted highest at 35% percent to ensure a clear understanding and approach is demonstrated for meeting the project objectives. Cost is weighted at 20% percent to ensure the Authority receives the best value for the services provided.
Contract Type: |_| Time & Expense |_| CTO-Based |X| Firm Fixed Price
Justification (Explain the rationale for using the particular contract type):
The contract type is firm-fixed because the RFP has a scope of work detailing specific tasks and deliverables.
| Retention: |
| |X| Yes |
| 10% |
| |_| No |
| |_| N/A |
| Prevailing Wages: |
| |_| Yes |
| $ |
| |X| No |
| |_| N/A |
| Liquidated Damages: |
| |_| Yes |
| $ |
| |_| No |
| |X| N/A |
Procurement Schedule: |X| Attached
Internal Evaluators:
Jack Garate, Department Manager, STS Operations Oversight
Dylan Chatterjee, Principal Operations Analyst, Scheduling and Bus Operations Support
Victor Velasquez, Department Manager, Financial Planning and Analysis
Contract Term: Three (3) month term
Funding Source: |X| Local |_| Measure M |_| Federal (CMAQ)
Dollar Amount: |X| Initial Term $53,556.00
Independent Cost Estimate Received: |X| Yes |_| No
Requisition Received: |X| Yes Req. R000671
DBE Goal: |_| Yes |X| No
Project Manager Concurrence:
| __________________________________________ | ______________ | |
| Jack Garate, Department Manager, STS Operations Oversight | Date |
CAMM Section/Department Manager Concurrence:
| __________________________________________ | ______________ | |
| Georgia Martinez, Department Manager, Contracts and Procurement | Date |
Revised: 07/20/2010 Revised: 0720/2010 image1.png
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