C250231_PP-APPROVED.pdf
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- Attached to
- OC ACCESS Paratransit Contract Assessment
- Solicitation number
- 250231
- Issued by
- Orange County, California
About this file
This is a Procurement Plan approval memorandum from the Orange County Transportation Authority (OCTA) outlining the release, selection, and award process for an informal Request for Proposals (RFP 250231) titled "OC ACCESS Paratransit Contract Assessment." The Authority is seeking qualified consultants to conduct a comprehensive assessment of its OC ACCESS paratransit services contract. The project has a three-month contract term with a budget of $53,556 and is funded through Local Measure M and Federal CMAQ sources. The procurement plan does not specify explicit response dates, due dates, site visits, or bidders' conferences in the document; however, the memorandum is dated January 26, 2026, and requires departmental concurrence for project authorization.
The contract is structured as a firm-fixed-price agreement based on a defined scope of work with specific tasks and deliverables. Evaluation criteria are weighted as follows: Qualifications of the Firm (25%), Staffing and Project Organization (20%), Work Plan (35%), and Cost (20%), with the Work Plan component receiving the highest emphasis to ensure clear understanding of project objectives and approach. The internal evaluation team includes Jack Garate (Department Manager, STS Operations Oversight), Dylan Chatterjee (Principal Operations Analyst, Scheduling and Bus Operations Support), and Victor Velasquez (Department Manager, Financial Planning and Analysis). An independent cost estimate has been received, and a Diversity Business Enterprise (DBE) goal has been established. The document does not indicate prevailing wage requirements, liquidated damages provisions, or retention amounts. The requisition number is R000671.
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Text version
Revised: 07/20/2010
INTEROFFICE MEMO
Date: January 26, 2026
To: Jack Garate, Department Manager, STS Operations Oversight
From: Ellis Hoskin, Senior Contract Administrator, CAMM
Subject: Procurement Plan for Release, Selection and Award
Informal RFP 250231 “OC ACCESS Paratransit Contract Assessment”
Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments. Thanks.
Procurement Type: RFP IFB
A Request for Proposals (RFP) is issued as the nature of the procurement demands that evaluation criteria, in addition to price, be used to select a firm.
Evaluation Criteria:
PROPOSAL WEIGHT
Qualifications of the Firm 25%
Staffing/Project Organization 20%
Work Plan 35%
Cost 20%
Justification:
Qualifications of the firm is weighted at 25% percent to ensure firms have prior experience assessing other agencies or assessing other paratransit programs. Staffing and project organization is weighted at 20% because the firm’s proposed project team needs to demonstrate they have the qualifications to assess and report findings via final report and presentation.
Work plan is weighted highest at 35% percent to ensure a clear understanding and approach is demonstrated for meeting the project objectives. Cost is weighted at 20% percent to ensure the Authority receives the best value for the services provided.
Procurement Plan, RFP 250231
Revised: 0720/2010
Contract Type: Time & Expense CTO-Based Firm Fixed Price
Justification (Explain the rationale for using the particular contract type):
The contract type is firm-fixed because the RFP has a scope of work detailing specific tasks and deliverables.
Retention: Yes 10% No N/A
Prevailing Wages: Yes $ No N/A
Liquidated Damages: Yes $ No N/A
Procurement Schedule: Attached
Internal Evaluators:
Jack Garate, Department Manager, STS Operations Oversight
Dylan Chatterjee, Principal Operations Analyst, Scheduling and Bus Operations Support
Victor Velasquez, Department Manager, Financial Planning and Analysis
Contract Term: Three (3) month term
Funding Source: Local Measure M Federal (CMAQ)
Dollar Amount: Initial Term $53,556.00
Independent Cost Estimate Received: Yes No
Requisition Received: Yes Req. R000671
DBE Goal: Yes No
Procurement Plan, RFP 250231
Revised: 0720/2010
Project Manager Concurrence:
Jack Garate, Department Manager, STS Operations Oversight Date
CAMM Section/Department Manager Concurrence:
Georgia Martinez, Department Manager, Contracts and Procurement Date
02/24/2025
File details come from the government source that posted it. Updated .