C250231_ICE.pdf
PDF 337 KB Posted
- Attached to
- OC ACCESS Paratransit Contract Assessment
- Solicitation number
- 250231
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) prepared by the Orange County Transportation Authority (OCTA) for consultant services to evaluate the OC ACCESS paratransit service contract structure, key performance measurements, and associated incentives and penalties. The project, assigned Purchase Requisition No. 671, is classified as a new contract with a three-month term ending September 30, 2025. The requestor is Jack Garate, Department Manager. The scope of work requires consultant services to assess the paratransit service contract structure and related performance metrics, though specific deliverables, response dates, bidder meetings, and award dates are not detailed in this estimate document.
The total project budget is $53,556, with costs categorized under Materials/Services as "OC ACCESS Key Performance Indicators Evaluation." The cost estimate was substantiated using historical pricing data from three prior OCTA consultant contracts with similar scopes completed between 2019 and 2022, ranging from $42,983 to $54,545. The current estimate reflects a 9 percent adjustment for inflation using the Consumer Price Index (CPI) applied to the most comparable prior contract from 2022. No direct labor hours, overhead rates, travel, subcontractor costs, or other itemized cost elements are specified in the estimate breakdown, indicating the consultant fee is presented as a lump sum for the defined scope of work.
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3 cINSTRUCTIONS Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Consultant services are required to assist in evaluating the OC ACCESS paratransit service contract structure, key performance measurements, and associated incentives and penalties.
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: 671
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 09/30/2025
Requestor: Jack Garate Department Manager Phone Ext.: 5387 Name Title
Signature:
Cost
Estimate: $ $53,556 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information:
The project estimate is based on costs from prior OCTA consultant work with similar scopes and deliverables. Since those projects were priced over three years ago, the estimate has been adjusted for inflation using the Consumer Price Index (CPI).
Contract Effective
Date Vendor Project Cost
CPI (Aug 2022
- Aug 2025) Projected Cost
C-9-1370 6/14/2019 IBI Group Evaluation of Paratransit Business Model and Contract Structure
$49,874 9% $54,363
C-9-1772 4/1/2020
Stantec
Consulting Services, Inc.
OC ACCESS Fleet Mix Analysis $54,545 9% $59,455
C-2-2294 9/30/2022 ADA Guru OC ACCESS Rider's Guide Review $42,983 9% $46,851
$53,556
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Jack Garate Date: 09/30/2025
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories) Estimated
Hours Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
Program Manager $ $ 0.00
Project Manager $ $ 0.00
Architect $ $ 0.00
Engineer / Developer $ $ 0.00
Business Analyst $ $ 0.00
Trainer $ $ 0.00
Total Direct Labor: $ 0.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 0.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
OC ACCESS Key Performance Indicators Evaluation $53,556 $53,556
4. INFORMATION TECHNOLOGY SUPPORT
Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $
5. TRAVEL
Estimated Cost ($)
Total Est.
Cost ($)
Travel $ 0.00 $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S)
Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $53,556
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