C250213_PP_GMEDITS.docx
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- Solicitation number
- 250213
- Issued by
- Orange County, California
About this file
This is a Procurement Plan for an Informal Request for Proposals (RFP) issued by the Orange County Transportation Authority (OCTA) for actuarial valuation services. The RFP seeks qualified firms to provide actuarial valuations for OCTA's retiree healthcare program and additional retiree benefit account (ARBA). The scope of work requires full actuarial valuations as of January 1, 2026, January 1, 2028, and January 1, 2030, with draft reports due within five months of each calendar year-end and final reports due within two weeks of draft acceptance. Additionally, the consultant must deliver annual roll-forward reports for each fiscal year ending June 30 (2026-2030) within four weeks of year-end and provide oral presentations to management. The contract proposal deadline was April 15, 2026, and the contract term extends for five years through May 31, 2031, with no renewal options specified.
The contract is structured as a firm fixed-price agreement with a total value of $49,500 for the entire five-year term. Evaluation criteria include qualifications of the firm (25 percent), staffing and project organization (30 percent), work plan (20 percent), and cost (25 percent). The evaluation team consists of Nicole Sanchez and Ben Torres (Section Manager III, Accounting & Financial Reporting) and Katrena Schulz (Section Manager III, Enterprise Content Reporting). Funding is sourced from local funds (Requisition R000596), and no prevailing wage requirements, liquidated damages clauses, retention requirements, or DBE goals apply. The consultant must maintain professional liability insurance of $1,000,000 and certify non-involvement with Ukraine/Russia-related economic sanctions. Staff members must be members of the American Academy of Actuaries and have prior experience providing similar actuarial services.
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Text version
INTEROFFICE MEMO
Procurement Plan, Informal RFP 250213
Date: March 23, 2026
To: Nicole Sanchez, Section Manager III, Accounting & Financial Reporting
From: Gina Torres, Senior Contract Administrator, CAMM
Subject: PROCUREMENT PLAN – Informal RFP 250213 “Actuarial Valuation Services”
Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.
Procurement Type: |X| RFP |_| IFB
Justification: A Request for Proposals (RFP) will be issued as the nature of the requirement demands that evaluation criteria in addition to price be used to select a firm for award to provide award to provide actuarial services.
Evaluation Criteria:
| PROPOSAL |
| WEIGHT |
| Qualifications of the Firm |
| 25% |
| Staffing/Project Organization |
| 30% |
| Work Plan |
| 20% |
| Cost |
| 25% |
Qualifications of the firm is weighted at 25 percent as the firm must have relevant experience. Staff proposes assigning the greatest importance to staffing at 30%. The proposed project team must have the expertise and knowledge required for success of this project. The consultant must have prior experience providing similar services and staff must be members of the American Academy of Actuaries. Work Plan is weighted 20 percent to ensure the consultant demonstrates an understanding of the scope of work. Cost is weighted at 25% to ensure competitive rates and that OCTA receives value for the services that are provided.
Contract Type: |_| Time & Expense |_| CTO-Based |X| Firm Fixed Price
Justification: The contract type is firm-fixed because the firms are requested to propose fixed prices for the efforts specified in the Scope of Work. The RFP has a specific Scope of Work detailing individual tasks and deliverables; therefore, a firm-fixed price contract shall be used.
Retention:
|_| Yes
|X| No
|_| N/A
| Prevailing Wages: |
| |_| Yes |
| $ |
| |X| No |
|_| N/A
| Liquidated Damages: |
| |_| Yes |
| $ |
| |X| No |
|_| N/A
P.M. to provide support documentation identifying how the LD amount was established.
Procurement Schedule: |X| Attached
Evaluation Team Members:
Nicole Sanchez, Section Manager III, Accounting & Financial Reporting Ben Torres, Section Manager III, Accounting & Financial Reporting Katrena Schulz, Section Manager III, Enterprise Content Management
Contract Term: Five (5)-Year Term
Funding Source: |X| Local |_| Measure M2 |_| Federal
Dollar Amount: |X| Term $49,500.00
Independent Cost Estimate Received: |X| Yes |_| No
Requisition Received: |X| Yes R000596 |_| No
DBE Goal: |_| Yes |X| No
Project Manager Concurrence:
| ______________________________________ | ______________ |
| Nicole Sanchez, Section Manager III, Accounting and Financial Reporting | Date |
CAMM Section/Department Manager Concurrence:
| _____________________________________ | ______________ | ||
| Iris Deneau, Section Manager, CAMM | Date | Comment by Georgia Martinez: revise |
Revised: 05/09/2018 Revised: 05/09/2018 image1.png
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