C250213_PP-APPROVED.pdf
PDF 210 KB Posted
- Solicitation number
- 250213
- Issued by
- Orange County, California
About this file
This is a Procurement Plan approval memo from the Orange County Transportation Authority (OCTA) for an informal Request for Proposals (RFP) to procure actuarial valuation services for the agency's retiree healthcare program and Additional Retiree Benefit Account (ARBA). The RFP, issued on March 24, 2026, requests proposals for actuarial valuations of two retirement benefit plans as of January 1, 2026, January 1, 2028, and January 1, 2030, with the proposal submission deadline of April 15, 2026 having passed as of the current date. The scope of work requires the selected consultant to deliver draft actuarial valuation reports within five months of each calendar year-end, annual roll-forward reports for fiscal years ending June 30, 2026 through 2030 within four weeks of year-end, and final reports within two weeks of draft acceptance. The consultant must also provide oral presentations to management and remain available for related inquiries. The contract is awarded on a firm-fixed-price basis for a five-year term running through May 31, 2031, with no renewal options specified.
The total contract value is $49,500 for the entire five-year term, with funding provided by Local Measure M2. The procurement uses a weighted evaluation criteria approach with qualifications of the firm at 25 percent, staffing and project organization at 30 percent, work plan at 20 percent, and cost at 25 percent. The procurement plan identifies that staffing expertise is critical, requiring staff members to be members of the American Academy of Actuaries with prior experience providing similar services. The evaluation team consists of Nicole Sanchez, Ben Torres, and Katrena Schulz, all Section Managers III. The consultant must maintain specified insurance coverage including commercial general liability of $1,000,000 per occurrence and professional liability of $1,000,000, and all proposals must certify non-involvement with Ukraine/Russia-related economic sanctions. An independent cost estimate was received, and the requisition number is R000596.
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Text version
Revised: 05/09/2018
INTEROFFICE MEMO
Date: March 24, 2026
To: Nicole Sanchez, Section Manager III, Accounting & Financial
Reporting
From: Gina Torres, Senior Contract Administrator, CAMM
Subject: PROCUREMENT PLAN – Informal RFP 250213 “Actuarial
Valuation Services”
Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.
Procurement Type: RFP IFB
Justification: A Request for Proposals (RFP) will be issued as the nature of the requirement demands that evaluation criteria in addition to price be used to select a firm for award to provide award to provide actuarial services.
Evaluation Criteria:
PROPOSAL WEIGHT
Qualifications of the Firm 25%
Staffing/Project Organization 30%
Work Plan 20%
Cost 25%
Qualifications of the firm is weighted at 25 percent as the firm must have relevant experience. Staff proposes assigning the greatest importance to staffing at 30%. The proposed project team must have the expertise and knowledge required for success of this project. The consultant must have prior experience providing similar services and staff must be members of the American Academy of Actuaries. Work Plan is weighted 20 percent to ensure the consultant demonstrates an understanding of the scope of work. Cost is weighted at 25% to ensure competitive rates and that OCTA receives value for the services that are provided.
Contract Type: Time & Expense CTO-Based Firm Fixed Price
Justification: The contract type is firm-fixed because the firms are requested to propose fixed prices for the efforts specified in the Scope of Work. The RFP has a specific Scope of Work detailing individual tasks and deliverables;
therefore, a firm-fixed price contract shall be used.
Procurement Plan, Informal RFP 250213
Revised: 05/09/2018
Retention:
Yes
No
N/A
Prevailing Wages: Yes $ No N/A
Liquidated Damages: Yes $ No N/A
P.M. to provide support documentation identifying how the LD amount was established.
Procurement Schedule: Attached
Evaluation Team Members:
Nicole Sanchez, Section Manager III, Accounting & Financial Reporting Ben Torres, Section Manager III, Accounting & Financial Reporting Katrena Schulz, Section Manager III, Enterprise Content Management
Contract Term: Five (5)-Year Term
Funding Source: Local Measure M2 Federal
Dollar Amount: Term $49,500.00
Independent Cost Estimate Received: Yes No
Requisition Received: Yes R000596 No
DBE Goal: Yes No
Project Manager Concurrence:
Nicole Sanchez, Section Manager III, Accounting and Financial Reporting Date
CAMM Section/Department Manager Concurrence:
Georgia Martinez, Department Manager, CAMM Date
3/24/2026
File details come from the government source that posted it. Updated .