C250213_ICE_R000596.pdf
PDF 312 KB Posted
- Solicitation number
- 250213
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared by the Orange County Transportation Authority (OCTA) for actuarial valuation services. The project requires a qualified firm to provide actuarial valuations of OCTA's liability for the retiree healthcare program (OPEB) and the additional retiree benefit account (ARBA), along with information to comply with all applicable GAAP standards. The contract is structured as a five-year fixed-price agreement with a proposed term date of July 22, 2025. The scope of work was submitted by Nicole Sanchez, Section Manager III, as Purchase Requisition No. R000596.
The total estimated cost for this procurement is $49,500.00, comprised entirely of direct labor costs calculated at 165 hours of Professional Services at a rate of $300.00 per hour. This estimate reflects a 10 percent increase from the previous contract value of $18,000 (billed at $9,000 annually for a two-year term), with the increase justified by the inflation rate for Professional Services since 2022 and the expansion to a five-year contract term. The previous contract was referenced as C32903. No overhead, materials, IT support, travel, subcontractor, or other direct costs are included in this estimate. The project has historically been procured as a fixed-price contract, and all bidders must certify compliance with Ukraine/Russia-related economic sanctions imposed by the State of California and the United States Government.
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Project Description: Provide actuarial valuations of OCTA's liability for retiree healthcare program (OPEB) and the additional retiree benefit account (ARBA), and provide information to comply with all applicable GAAP.
Purchase Requisition No.: R000596
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 7/22/25
Requestor: Nicole Sanchez Section Manager III Phone Ext.:
Name Title
Signature:
Cost Estimate: $ 49,500.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: This project has historically been a fixed price contract. The previous cost of valuation services previously provided was $18,000 ($9,000 annually). Our goal is to have a five year contract instead of a two year contract with a 10% increase to the cost in accordance with the inflation rate for Professional Services since 2022. Previous agreement is C32903
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Nicole Sanchez Date:
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories) Estimated
Hours Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
Professional Services 165 $ 300.00 $ 49,500.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00
Total Direct Labor: $ 49,500.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 49,500.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 49,500.00
07/22/2025
File details come from the government source that posted it. Updated .