C12_Att_05_Safety_Requirements_for_Contractors_and_Subcontractors.pdf

SAFETY REQUIREMENTS FOR CONTRACTORS AND SUBCONTRACTORS

Aug 2021

REV P

Safety Requirements for Contractors and

Subcontractors

NUWC Division Keyport Occupational Safety & Health Branch 360-396-2462 ii

Safety Requirements for Contractors and Subcontractors

Revision Status

REVISION ISSUE DATE BRIEF DESCRIPTION OF CHANGE

NR 5 Nov 02 Initial Release

A 28 Jan 02 Electrical Safety & Lockout/Tagout changed 4th Para.

B

12 Sep 06 Added Ergonomics assessment requirements, updated purpose and application sections, update phone numbers

C 25 Oct 06 Updated Asbestos section by adding Table 1. Added POCs

D 20 Nov 06 Updated Asbestos section by adding Tables 2-4

E 26 Mar 08 Updated Table 1 removing buildings transferred to FISC. Updated Asbestos Program manager phone number. Added verbiage defining blended workforce.

F 29 Jan 09 Clarified the Government’s role in suspending or directing contactor operations under emergency conditions. Removed buildings from Table 1 that are totally Region responsibility and corrected typo (bldg. 489 vice 498)

G 23 Nov 09 Undated POC and phone for Hazardous Material Control and Management

(HMC&M)

H 2 Apr 10 Included a list of buildings with fall protection incorporated.

I 14 May 10 Incorporated OSHA Voluntary Protection Program (VPP) elements to inform contractors of additional safety measures and data requirements required by VPP.

J 12 Apr 11 Created separate section for Task Order Manager roles and responsibilities.

Clarified Contractors responsibilities for PPE, Toxic Metals, Explosives Safety, Hazardous Atmospheres, and for submitting annual VPP metric data for in-house contractors. Added sections for required safety programs, required meetings, safety and health professional support, required inspections, appropriate work attire, and ionizing radiation.

K 12 Dec 11 Expanded requirements and responsibilities in Hazard Communication section.

L 8 June 12 Updated and expanded contractor and Task Order Manager requirements for weight handling operations and evolutions. Added to Electrical Systems to the Specific Program Requirements section. Updated VPP related contractor-reporting requirements. Repaginated the document.

M 25 Sep 13 Clarified contractor VPP reporting requirements at remote operating sites and Detachments. Added collateral duty/designated safety representative roles for remote operating sites and Detachments throughout the document.

Added Electrical Safety as a Fatality Prevention Program in Section 2.

N 1 Dec14 Updated roof fall protection systems

O 15 Apr 21 Added Navy Contractor Definition (page 23). Added Operational Risk Management Definition (page 23). Added General Statement and general information statement on ORM (page 10). Added General Statement on iii

Training (page 10). Changed MSDS to SDS throughout document.

Removed VPP Forward statement. Corrected table of contents numbering.

Updated various POC and site manager phone numbers. Added GHS and HAZCOM statement to HAZCOM Section. Corrected numerous typos.

Removed VPP statement, section 2. Added electrical safety program title in fatality prevention program paragraph. Updated C/171 to C/1024. Added Acronym section. Expanded explosives section. Added references section.

Updated NAVFAC P-307 references. Changed Task Order Manager to COR, TCOP and Contractor Officer throughout document. Expanded table of contents for section 2. Added Lithium Ion Batteries & Pressurized systems sections. Expanded table of contents for section 2. Revised and clarified two separate weight-handling programs managed by NUWC Division Keyport, separated into Afloat and Ashore requirements, compliance with each program (page 24 through 30).

P 31 Aug 21 Added clarification of Navy radiation safety requirements, contractors must not use yellow plastic bags or yellow plastic sheeting detailed explanation (page 36 and 37).

References and regulations include, but are not limited to:

• Title 29 of the Code of Federal Regulations (CFR) Part 1910, "Occupational Safety and Health Administration (OSHA) Standards for General Industry."

• Title 29 CFR Part 1926, "Occupational Safety and Health Administration (OSHA)

Standards for the Construction Industry."

• DoD 4145.26-M, "DoD Contractor’s Safety Manual for Ammunition and Explosives."

• EM385-1-1 (US Army Corps of Engineers Safety and Health requirements Manual)

• NAVSEA OP 5, "Ammunition and Explosives Safety ASHORE."

• OPNAVINST 8023.24 (series), "Navy Personnel Ammunition and Explosives

Handling Qualification and Certification Program.

• OPNAVINST 3500.39 (series) “Operational Risk Management”

• NAVFAC P-307, “Weight Handling and Program Management”

• NAVSEA OP 2173 Volume 1, “Approved Handling Equipment for Weapons and

Explosives”

• SW023-AH-WHM-010, “Handling Ammunition and Explosives with Industrial

Materials Handling Equipment (MHE)”

• Naval Ships Technical Manual (NSTM) Chapter 589 Cranes, S9086-T4-STM-010

• Naval Undersea Warfare Center (NUWC) Division Keyport Instruction 8020.9, “Development and Approval Of Locally Developed Handling Equipment, Materials Handling Equipment, and Weight Handling Equipment”

• Naval Undersea Warfare Center (NUWC) Division Keyport Instruction 11450.2, “Control and Use Of Handling Equipment” iv

FOREWORD

Naval Undersea Warfare Center (NUWC) Division Keyport is committed to maintaining a safe workplace environment for government employees, embedded contractor employees, and general contractors performing work in all departments and on all detachments and remote operating sites. NUWC Division, Keyport and its related locations provide a variety of industrial support operations for the Navy that required adherence to Naval Sea Systems Command (NAVSEA), Federal and state safety requirements.

Contractors/Subcontractors shall:

• Provide a safe and healthful work environment for their employees.

• Comply with all Occupational Safety and Health Administration (OSHA) and State standards that apply to the work performed.

• Train employees in relevant hazards, hazard control methods including personal protective equipment (PPE), fire/emergency procedures, and employee rights under the Occupational Safety and Health Administration (OSHA).

• Require their employees to work safely, follow applicable safety rules, standards, regulations, and contract provisions, and take meaningful and effective action to hold employees accountable for noncompliance.

• Review worksites daily to identify existing workplace hazards and ensure employees are following prescribed safety procedures. Where hazards are found, either promptly correct them or implement interim controls to protect employees until they are corrected.

• Record and report all employee injuries as required by 29 CFR Part 1904, “Recording and Reporting Occupational Injuries and Illnesses,” and applicable state OSHA requirements.

• Notify the NUWC Division, Keyport Safety Office (or the designated safety representative for work performed at remote sites such as Guam, Hawaii, San Diego, and Hawthorne) as soon as practicable upon determination that an OSHA Recordable injury, as defined by 29 CFR Part 1904, "Recording and Reporting Occupational Injuries and Illnesses," has occurred during the performance of work at NUWC Division, Keyport.

• Make their employees available for training on Emergency Action Plans within 5 days of reporting to a blended workforce location.

• Follow the posted provisions of the building’s Emergency Action Plan (EAP) for any mishap, incident, or emergency situation.

• Take aggressive action when notified of safety problems, including removing employee(s) and/or equipment from NUWC Division, Keyport, or suspending work (including subcontractor activities) pending satisfactory resolution of said safety problems.

• Comply with all Navy and NUWC Division, Keyport explosives safety policies and directives when performing work in explosives operating buildings and work areas.

v

• Establish explosives handling personnel qualification and certification program when performing services involving ammunition and explosive materials on behalf of NUWC Division, Keyport.

• Maintain and provide to the government first-line supervisor formal written certification of the qualifications of those personnel authorized to handle or physically interact with ammunition and explosives at NUWC Division, Keyport.

• Comply with NAVFAC P-307, NSTM 589 "Weight Handling Program Management," and/or 5100.33 and other NUWC Division, Keyport weight handling safety policies and directives when performing work while using cranes, multi-purpose hoisting machines, material handling equipment (forklifts), construction equipment when used like cranes to lift suspended loads, and any associated rigging equipment.

Contractor and Subcontractor Employees shall:

• Comply with safety rules, standards, regulations, postings, boundaries, and instructions of competent safety, health, and emergency response officials.

• Report unsafe conditions and safety hazards to their supervisor and local area

Contracting Officer representative, contractor lead, or area program manager.

• Report all on-the-job injuries in accordance with company policy.

• Mentor co-workers in safety and health.

• Locate and review the EAP posted in any facility in which they work, and promptly evacuate to the designated muster point in the event of a fire/emergency alarm.

Potential hazards at NUWC Division, Keyport will vary with the work being performed and geographic location of the worksite. In general, hazards will typically consist of:

• noise exposure,

• eye/sight/foot hazards,

• ergonomic hazards,

• slips/trips/falls,

• tool/equipment hazards,

• hazardous materials usage/spills,

• explosives,

• reproductive hazards,

• falls from heights,

• confined spaces,

• radio frequency,

• radiation,

• industrial machinery and equipment,

• compressed/cryogen ic gases,

• electrical hazards

• weight handling evolutions using cranes,

• ionizing radiation equipment and operations,

• shipboard hazards for range and test support personnel,

• lasers

Each contractor will make a job-specific determination of the potential hazards of the work to be performed; ensure controls are implemented as needed to protect their employees; train employees on the hazards and controls; and collect, evaluate, and communicate personnel exposure data (e.g. noise, chemical exposures, toxic metals exposures, etc.), as required. With the exception of contracted support for repair, maintenance, disassembly, and assembly of ordnance, all PPE required to protect contract employees from workplace hazards is solely the responsibility of the contractor.

As such, the contractor is responsible to provide, maintain, identify, and separately store their PPE from government issued PPE.

vi

Table of Contents

SECTION 1 ----------------------------------------------------------------------------- 1

INTRODUCTION --------------------------------------------------------------------- 1

NUWC Safety -------------------------------------------------------------------------------------- 1 Information ----------------------------------------------------------------------------------------- 1 Purpose --------------------------------------------------------------------------------------------- 1 Application ----------------------------------------------------------------------------------------- 2 Scope ------------------------------------------------------------------------------------------------- 2

GENERAL REQUIREMENTS ------------------------------------------------------ 2

Contractor Responsibilities ------------------------------------------------------------------ 4 Certification Requirements ------------------------------------------------------------------- 5 Required Safety Programs ------------------------------------------------------------------- 5 Required Meetings ------------------------------------------------------------------------------- 5 Safety and Health Professional Support ------------------------------------------------- 5 Required Inspections --------------------------------------------------------------------------- 6 Mishap Investigations and Emergency Situations ----------------------------------- 6 Ergonomics ---------------------------------------------------------------------------------------- 7 Control of Fugitive Emissions -------------------------------------------------------------- 7 Accidental Spills and Releases and other Emergencies --------------------------- 8 Other Potential Safety Hazards-------------------------------------------------------------- 10 Appropriate Work Attire ----------------------------------------------------------------------- 10 ORM -------------------------------------------------------------------------------------------------- 11 Occupational Risk Management (ORM) -------------------------------------------------- 11 Training ---------------------------------------------------------------------------------------------- 11

SPECIFIC PROGRAM REQUIREMENTS ------------------------------------- 11

Asbestos and Suspect Asbestos Containing Building Materials -------------- 11 Lead-containing Building Materials, Toxic Metals, and Operations Generating Hazardous Atmospheres ----------------------------------------------------- 13 Confined Spaces -------------------------------------------------------------------------------- 14 Hazard Communication ----------------------------------------------------------------------- 14 Energy Control (Lockout/Tagout) ---------------------------------------------------------- 16 Electrical Systems6 ---------------------------------------------------------------------------- 16 Pressurized Systems --------------------------------------------------------------------------- 17 Lithium Ion Batteries ---------------------------------------------------------------------------- 18 Trenching and Excavations ------------------------------------------------------------------ 19 Hot Work -------------------------------------------------------------------------------------------- 20 Fall Protection ------------------------------------------------------------------------------------- 20 vii

Explosives/Ordnance --------------------------------------------------------------------------- 22 Weight Handling Operations and Evolutions ------------------------------------------ 24 Weight Handling Evolutions – Afloat ------------------------------------------------------ 24 Weight Handling Evolutions – Ashore ---------------------------------------------------- 25 Ionizing Radiation ------------------------------------------------------------------------------- 30

WORK SITE INSPECTIONS ------------------------------------------------------- 30

POINTS OF CONTACT -------------------------------------------------------------- 31 DEFINITIONS -------------------------------------------------------------------------- 33 ACRONYMS ---------------------------------------------------------------------------- 34

SECTION 2 ----------------------------------------------------------------------------- 35

Contracting Officer's Representative (COR) and Technical Points of Contact (TPOCs) Roles and Responsibilities ------------------------------ 35

General Requirements ------------------------------------------------------------------------- 35 Radiation ------------------------------------------------------------------------------------------- 36 Asbestos ------------------------------------------------------------------------------------------- 37 Abrasive Blasting ------------------------------------------------------------------------------- 38 Fatality Prevention Programs --------------------------------------------------------------- 39 Confined Space ---------------------------------------------------------------------------------- 39 Weight Handling --------------------------------------------------------------------------------- 39 Fall Protection ------------------------------------------------------------------------------------ 41 Explosive Operating Buildings ------------------------------------------------------------- 41 Industrial Ventilation --------------------------------------------------------------------------- 41 Embedded Contractor Employees -------------------------------------------------------- 42 Contract Deliverables -------------------------------------------------------------------------- 43

APPENDIX A --------------------------------------------------------------------------- i viii

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Section 1

This section sets forth requirements for contractors. It specifically addresses contractor responsibilities, certification requirements, safety programs, required meetings, safety and health professional support, inspection requirements, accident and incident investigating and reporting, annual summary reports, training requirements, and dismissal of employees who refuse to comply with occupational safety and health requirements. This section also provides general information on the role of the NUWC Division, Keyport Safety Office and identifies the principal government points of contact.

Introduction

NUWC Division, Keyport Safety Information

The mission of the NUWC Division, Keyport Safety Office is to:

• Provide a safe and healthful living, learning, and working environment for every member of the NUWC Division, Keyport community by assuring safe work practices through educating, training, and assisting individuals and departments.

• Help individuals and departments achieve safety compliance with all state and federal health and safety regulations and local policies as economically as possible.

• Act as liaison with external regulatory agencies, and to monitor NUWC Division, Keyport compliance with mandatory health and safety standards where necessary.

• Provide professional safety and occupational health services to the Contracting Officers, CORs, and technical points of contact (TPOCs) and his/her support team.

Note: The local Safety Office and designated safety representatives are prohibited by Navy Policy from assuming a regulatory oversight role relative to contractor safety activities and performance. Instruction to stop work-related activities will only be issued to contractors by government personnel when there is an immediate life-threatening danger or a likelihood of damaging government property.

Purpose

Safety Requirements for Contractors and Subcontractors was written to ensure the safety of all personnel who work at NUWC Keyport. This document is also intended as a guide for those embedded contractors providing technical, administrative, production, industrial, and supply support to NUWC Division, Keyport. Every contractor is expected to take steps as necessary to protect the safety and health of their employees, as well as NUWC Division, Keyport personnel and visitors during the performance of their work.

Each contractor that coordinates the work of subcontractors will ensure that they adhere to the requirements outlined herein.

Special Considerations for an Embedded Contractor Workforce: A blended workforce is one in which contractor employees work side-by-side with federal employees, or as part of a production team. In these situations, it is essential to remember that although these employees may look and act like federal employees, they are not. The contractor, not the government, is solely responsible for ensuring the health and safety of embedded contractor employees.

They will not receive equipment or services from the Keyport Safety Office or NUWC Division; Keyport designated safety representatives at the detachments and remote operating sites. The contractor is responsible for their employee’s safety and health, shall comply with Federal and state OSHA regulations, and maintain an active accident prevention program that complies with Federal and state requirements. The contractor will have a safety bulletin board posted in a common area that provides points of contact for safety and health issues, as well as the Summary of Work-Related Injuries and Illnesses (OSHA form 300A) and the Job Safety and Health (OSHA form 3165) federal posters as required by OSHA. Applicable regulations include 29 Code of Federal Regulations (CFR) Part 1910, "Occupational Safety and Health Standards," Part 1925, "Safety and Health Standards for Federal Service Contracts," and Part 1926, "Safety and Health Regulations for Construction."

Application

Through their contracting representatives, each department that coordinates or uses the services of a contractor to perform maintenance, repair, installation, renovation, construction, technical work, production support, or supply operations is expected to nominate a COR or when a COR is deemed not necessary by the Contracting Officer, designate a TPOC to coordinate these services within his or her department. The COR or TPOC will communicate the presence of any hazards in or near the work area to the contractor and ensure that contractor personnel are listed in, and receive training on the EAP for the space that they work in. Prospective contractors can contact the NUWC Division, Keyport Safety Office for clarification and an explanation of the type of hazards that their personnel are likely to be exposed to at all work sites. Designated government safety representatives are also knowledgeable of workplace hazards at the remote operating sites and detachments. Any information provided by the government does not relieve or alter the contractor’s responsibility to identify hazards, assess risks, and take corrective actions to reduce or eliminate the risk(s) to acceptable levels for their personnel.

Scope

These requirements apply to all NUWC Division, Keyport facilities, and to all work performed by contractors or subcontractors in support of NUWC Division, Keyport mission processes, including repairs and upgrades to NUWC Division, Keyport controlled facility infrastructure or equipment.

General Requirements

A copy of this document will be made available upon request to prospective bidders/offers at the pre-bid/pre-proposal conferences for the work. This document will be either included with or referenced in, all contract documents.

Submittals, where required from the contractor by this document, will be made in writing directly to the COR, TPOC, or Contracting Officer. Submittals will be made sufficiently in advance to avoid delay of the project. Where review, approval, or coordination of submittals is required, submittals will be made at least ten (10) working days before the start of the project unless prior arrangements have been made. Post-job submittals, where required as outlined in this document, will be made no later than fifteen (15) working days after completion of the project or as specified herein.

Embedded contractors will provide the COR, TPOC, or Contracting Officer with the emergency contact phone number(s), available 24 hours a day, for the contractor’s program manager. These phone numbers will also be provided to the NUWC Division, Keyport Safety Office via e-mail or memo.

Additionally, in accordance with 29 CFR Part 1904, "Recording and Reporting Occupational Injuries and Illnesses," all contractor firms that provide 1,000 hours or more of embedded contractor service work in any given quarter will provide the following work-related injury and illness information in the format provided below to the COR, TPOC, or Contracting Officer before the end of January of each year (Note 1).

Report applicable contractor injury and illness experience only for work at NUWC Division, Keyport sites. The NAICS code should reflect the relevant contractor’s primary work activity at NUWC Division, Keyport, and not the contractor’s corporate NAICS code.

Note 1: The following information is only required of contractors that provide services to NUWC Division, Keyport in the Puget Sound geographic area. Contractors providing services outside the Puget Sound area (i.e., San Diego, Hawthorne, Guam, Hawaii, etc.) are exempt from providing the information shown in the table below. Contractors that provide services in multiple geographic areas are to populate the table with only the work performed by their employees providing services (1,000 hours or more per quarter) in the Puget Sound area.

Applicable Contractor Recordable Nonfatal Injury and Illness Case Incidence Rates (for use by site-based non-construction participants)

(for the applicable contractor’s work at NUWC Division, Keyport)

Name of Applicable Contractor:

NAICS Code (for applicable contractor’s work NUWC Division, Keyport):

1 2 3 4 5 6 7

Year Total

Number of Employees*

Total Work Hours

Total Number of Injuries &

Illnesses

Total Case Incidence Rate for

Injuries and

Total Number of

Injury & Illness Cases

Involving Days

Days Away from Work, Restricted

Work Activity, and/or

Illnesses

(TCIR)

Away from Work, Restricted

Work Activity, and/or

Job Transfer

Job Transfer Rate

(DART Rate)

Most recent published BLS rate for work performed at NUWC Division, Keyport Percent above or below the national average *Estimated average number of applicable contractor employees at NUWC Division, Keyport.

Note: Enter data into shaded areas.

Contractor Responsibilities

The contractor will ensure that all work under contract meets or exceeds OSHA standards. The contractor will ensure the safe work performance of employees and subcontractors, and bares sole responsibility for the safety of their employees. The contractor will take all steps necessary to establish, administer, and enforce safety rules that will meet the current requirements of Federal OSHA, Washington OSHA (WISHA), California OSHA (Cal/OSHA), Nevada OSHA (NVOSHA), and Hawaii OSHA (HIOSH) regulations, as applicable. These regulations include, but are not limited to:

• Title 29 of the Code of Federal Regulations (CFR) Part 1910, "Occupational Safety and Health Administration (OSHA) Standards for General Industry."

• Title 29 CFR Part 1926, "Occupational Safety and Health Administration (OSHA)

Standards for the Construction Industry."

• DoD 4145.26-M, "DoD Contractor’s Safety Manual for Ammunition and Explosives."

• EM385-1-1 (US Army Corps of Engineers Safety and Health requirements Manual)

• NAVSEA OP 5, "Ammunition and Explosives Safety ASHORE."

• OPNAVINST 8023.24 (series), "Navy Personnel Ammunition and Explosives

Handling Qualification and Certification Program.

• OPNAVINST 3500.39 (series), “Operational Risk Management”

• 29 CFR 1910.146, "Permit-required Confined Spaces," for ASHORE spaces

• 29 CFR 1915 Subpart B, "Confined and Enclosed Spaces and Other Dangerous

Atmospheres in Shipyard Employment, The contractor will remove employees who refuse or repeatedly fail to comply with safe work practices and standards, and contractor leads and program managers who fail to enforce compliance from the associated work assignments.

The contractor bares sole responsibility for communication of safety-related information and requirements to their subcontractors. The contractor will ensure that their subcontractors comply with the requirements outlined herein.

Certification Requirements

The contractor will assess the workplace to determine if hazards are present, or are likely to be present, which necessitate the use of PPE. The contractor will verify that the required workplace hazard assessment has been performed through a written certification that identifies 1) the workplace evaluated; 2) the name of the person certifying that the evaluation has been performed; 3) the date(s) of the hazard assessment; and, 4) an explicit statement in the document that shows it as a certification of hazard assessment.

Contractors providing services involving ammunition and explosive materials on behalf of NUWC Division, Keyport is required to establish a qualification and certification program. See Explosives under Specific Program Requirements.

The contractor will make written certifications available to the COR, TPOC, or Contracting Officer upon request. The government will provide copies of government certifications to the contractor's program manager.

Required Safety Programs

The contractor shall submit a comprehensive written safety program covering all aspects of onsite and applicable offsite operations and activities (remote work location such as the ranges) whenever any work involves those programs listed under the Specific Program Requirements herein. Unless adequately covered in the original plan, the contractor will submit a supplementary plan before starting each major phase of work or when requested by the COR, TPOC, or Contracting Officer. Onsite work will not begin until the COR, TPOC, or Contracting Officer has accepted the program.

Accepting contractor initial or supplementary programs only signifies that the contractor has provided adequate documentation to perform the work safely. It does not relieve the contractor of responsibility for providing employees a safe and healthful work environment or compliance with stated requirements and applicable specification paragraphs.

Required Meetings

The contractor shall conduct regularly scheduled (at least monthly) supervisory safety meetings with contract employees. The contractor shall maintain a summary record or meeting minutes and names of those who attended. These records will be retained for the duration of the contract and made available to the COR, TPOC, or Contracting Officer upon request.

Safety and Health Professional Support

When the contract does not require the services of a full-time safety professional, the contractor shall designate in writing a competent supervisory employee with their telephone number, acceptable to the COR, TPOC, or Contracting Officer, to administer the safety program.

The contractor will obtain services of a qualified professional to assess employee exposures for operations governed by the expanded OSHA Standards (29 CFR

1910.1001 through 29 CFR 1910.1052 covering exposure to toxic and hazardous substances) and make the results available upon request to the COR, TPOC, or Contracting Officer.

The contractor shall test the breathing air required by OSHA regulations (29 CFR 1910.134), even if the equipment is government-owned or operated. The contractor shall immediately notify the COR, TPOC, or Contracting Officer if breathing air does not meet Grade D requirements and will identify interim solutions for the continuation of work.

Required Inspections

The contractor will ensure competent employees conduct frequent and regular (at least weekly for industrial/production environments and quarterly for office environments) safety inspections of the worksites, materials, and equipment. The contractor will prohibit the use of any machinery, tool, material, or equipment that is not safe and does not comply with applicable standards. The contractor will identify any deficient machine, tool, material, or equipment as unsafe by tagging or locking the controls to make them inoperable or by physically removing from service. The contractor will notify the COR, TPOC, or Contracting Officer in writing of any deficient government furnished equipment or material, recommended corrective actions, and potential delivery or schedule impacts.

Mishap Investigations and Emergency Situations

Any contractor work-related accident, which results in an employee injury or property damage, will be immediately reported by telephone to the COR, TPOC, or Contracting Officer, and as soon as practicable to the NUWC Division, Keyport Safety Office or the designated safety representative at the detachments and remote operating sites. The contractor will complete an accident/mishap investigation and forward a copy to the COR, TPOC, or Contracting Officer within three (3) workdays of the mishap. For information not available at the time of initial notification, the contractor will provide the remaining information not later than twenty (20) calendar days after the mishap, unless extended by the COR, TPOC, or Contracting Officer. Mishap notifications will contain, at a minimum, the following information:

a) Contract description, contract number, name, and title of person(s) reporting.

b) Date, time, and exact location of accident/incident.

c) A brief narrative of accident/incident (events leading up to accident/incident).

d) Cause of accident/incident (if known).

e) The estimated cost of accident/incident (material and labor to repair/replace).

f) Nomenclature of equipment and personnel involved in accident/incident.

g) Corrective actions (taken or proposed).

h) Other pertinent information.

For incidents involving a fatality, a serious injury requiring Advanced Life Support (ALS), or government property damage in excess of $50,000 the contractor will not disturb the scene of the accident or incident (except for rescue and emergency measures), and not resume operations until authorized by the COR, TPOC, or Contracting Officer. The contractor will assist and cooperate fully with the government in conducting the investigation and ensure the availability of all information, personnel, and data pertinent to the investigation. To avoid confusion and to preserve life, all embedded contractors will follow the building EAPs, muster at designated locations, and obey orders from the Incident Scene Commander when emergency conditions arise.

Ergonomics

The contractor is responsible for providing ergonomic assessments for their employee’s work areas (office or industrial). Where government-furnished equipment is supplied as contactor workstations, the contractor is responsible for assessing those workstations to ensure that they conform to the employees work limitations and physical requirements.

Where changes are needed, the contractor is responsible for notifying the COR, TPOC, or Contracting Officer in writing of what equipment or office furnishings are required to eliminate the workplace stressors. Departments receiving the contractor support are responsible for providing peripheral office accessories, i.e., adjustable keyboard trays, trackballs, footrests, chairs, industrial lift carts, stock trays, etc. to correct the deficiency.

In accordance with NUWCKPTINST 5100.20, Safety procures and maintains a limited selection and quantify of Ergonomic equipment for use by Federal civilian employees and Active Duty Military personnel only.

Control of Fugitive Emissions

The contractor will take all necessary precautions to control or contain fugitive emissions from the job site. Fugitive emissions include, but are not limited to:

• Nuisance dust

• Chemical odors/vapors

• Hazardous materials (such as lead dust or asbestos)

• Noise

Where the product(s) or material(s) planned for use by the contractor as well as any waste residue caused by contractor operations has a permissible exposure limit (PEL) established by OSHA, the contractor will submit a written plan to the COR, TPOC, or Contracting Officer and NUWC Division, Keyport Safety Office prior to the work. This plan will detail the methods that will be employed by the contractor to limit, control, or eliminate exposure to NUWC Division, Keyport employees and the public to these hazards. Where engineering controls will not control fugitive emissions of these chemicals or materials or are not feasible, the contractor will monitor, or will contract to have monitored, work area exposure conditions. Monitoring will occur, at a minimum, during the start of work and whenever there is a change in procedure, process, or chemical or material used. A copy of the monitoring results will be submitted to the COR, TPOC, or Contracting Officer and will be copied to NUWC Division, Keyport Safety Office within 24 hours of receipt by the contractor.

Accidental Spills, Releases, and Other Emergencies

In the event of an accidental release or spill of chemicals or other hazardous materials caused or observed by contract employees, the contractor will:

Puget Sound Geographic Area (Keyport and Bangor)

• Immediately take action as appropriate to contain the spill if this action can be taken without jeopardizing the health or safety of employees.

• Call 911 if using a phone connected to the government system (360-396-4444 from a cell phone) to report a spill, release, or another emergencies.

• Notify the NUWC Division, Keyport Safety POC at X62462 (360-396-2462 from a cell phone) of any spills, releases, or other emergencies.

• Notify the COR, TPOC, or Contracting Officer.

Emergency response personnel may be reached 24 hours a day by calling 911 (or 360- 396-4444 by cell phone).

Kauai

• Immediately take action as appropriate to contain the spill if this action can be taken without jeopardizing the health or safety of employees.

• Call 422-4333 if using a phone connected to the government system (808-335-4333 from a cell phone) to report a spill, release, or other emergency.

• Notify the NUWC Division, Keyport Site Manager at 422-4602 (808-335-4605 from a cell phone) or 808-286-0379 of any spills, releases, or other emergencies, and

• Notify the COR, TPOC, or Contracting Officer.

Emergency response personnel may be reached 24 hours a day by calling 422-4333 (or 808-335-4333 by cell phone).

Oahu

• Immediately take action as appropriate to contain the spill if this action can be made without jeopardizing the health or safety of employees.

• Call 911 if using a phone connected to the government system (808-471-7117 from a cell phone) to report spill, release, or another emergency.

• Notify the NUWC Division, Keyport safety representative POC at 808-472-1704 of any spills, releases, or other emergencies, and

• Notify the COR, TPOC, or Contracting Officer

• The following locations apply:

Torpedo IMA at Westloch Naval Magazine Lualualei Kalaeloa, Campbell Industrial Park (Barbers Point) Beckoning Point, Waipahu Ford Island Naval Base Pearl Harbor

Emergency response personnel may be reached 24 hours a day by calling 911 (or 808-471-7117 by cell phone).

San Diego

• Immediately take action as appropriate to contain the spill if this action can be taken without jeopardizing the health or safety of employees.

• For phones connected to the government system, contact emergency services to report a spill, release, or another emergency at 911or 9 - 911 as shown below for the following bases:

Naval Base Coronado/Naval Air Station North Island (NBC/NASNI), phone 9-911 if using a government phone (619-545-0612 from a cell phone) Naval Base Coronado/San Clemente Island (NBC/SCI), phone 9-911 if using a government phone (619-545-0612 from a cell phone) Naval Base Point Loma/Submarine Base (NBPL/SUBASE), phone 9-911 if using a government phone (619-221-5260 from a cell phone) Naval Base San Diego (NBSD), phone 911 if using a government phone (619-

556-7615 from a cell phone)

• Notify the NUWC San Diego Safety POC at 619-545-0625 of any spills, releases, or another emergencies, and

• Notify the COR, TPOC, or Contracting Officer

Guam

• Immediately take action as appropriate to contain the spill if this action can be taken without jeopardizing the health or safety of employees,

• Call 333-2092 if using a phone connected to the government system (671-333-2092 from a cell phone) to report a spill, release, or another emergency.

• Notify the NUWC Division, Keyport Site Manager at 671-343-2413 or 671-486-5345 of any spills, releases, or another emergencies, and

• Notify the COR, TPOC, or Contracting Officer.

Hawthorne

• Immediately take action as appropriate to contain the spill if this action can be taken without jeopardizing the health or safety of employees,

• Call 7911 if using a phone connected to the government system (774-945-7911 from a cell phone) to report a spill, release, or another emergency.

• Notify the NUWC Division, Keyport Safety POC at 775-945-7210, and

• Notify the COR, TPOC, or Contracting Officer.

Emergency response personnel may be reached 24 hours a day by calling 7911 (or 775-945-7911 by cell phone).

All costs associated with responding to or remediating a chemical or hazardous material spill or release will be the responsibility of the contractor.

Other Potential Safety Hazards

The contractor will abide by the requirements of any sign posted in a building that requires the use of specific PPE, that restricts access to qualified or authorized persons only, or that establishes requirements for entry.

Appropriate Work Attire

Contractor employees are required to follow the same dress standards as NUWC Division, Keyport employees, particularly when working in industrial or production work areas and while aboard range vessels. Accordingly, rings, jewelry, wristwatches, etc., will not be worn on any job involving moving/rotating machinery, exposed electric currents, and explosives operations.

All contractor employees will wear clothing suitable for the safe and efficient performance of their work. Neckties and other loose items will not be worn around moving/rotating machinery. Caps or other suitable covers will be worn to contain hair longer than shoulder length when working around moving machinery. If bandanas are worn for this purpose, they will be securely tied, with ends tucked in. Work clothing will be kept clean with little to no oil/grease contamination to minimize fire and health hazards to personnel.

Long sleeves will be worn during operations involving brush cutting, welding, burning, and in occupations where exposure to chemicals, molten metals, ultraviolet rays, or where other similar hazards are likely. Contractor employees exposed to hot sparks or molten metal will wear hard cloth, leather, or woolen clothing and ankle-high (or higher) shoes (Congress type safety shoes will be worn when working with molten metals). In industrial operations where there is no hazard to the upper arms, short sleeve shirts or blouses may be worn, provided they cover the entire upper torso.

Contractor employees working in industrial operations, production shops, explosives operating buildings and work areas, and aboard range vessels will wear trousers, slacks, or coveralls that completely cover the lower extremities.

Contractor employees will not wear synthetic fabrics (such as nylon) in areas containing exposed explosives, pyrotechnics, or explosive air vapor mixtures

All contractor employees will wear shoes that are in good repair. Shoes worn by contractor employees in industrial and production shops as well as aboard range vessels will have shoe uppers of solid leather construction or similar human-made materials, with no cut out areas. Artificial leather-like Corfam, patent leather, or any similar type poromeric material shoes will not be worn when exposed to any type of hot work, including welding, cutting, brazing, flame soldering, or in engine rooms on any Naval vessel or craft. Contractor employees whose work requires them to wear approved foot protection will do so throughout their entire work shift.

ORM

Operational Risk Management (ORM)

Operational Risk Management (ORM) is a decision-making tool used by personnel at all levels to increase effectiveness by identifying, assessing, and managing risks. By reducing the potential for loss, the probability of a successful mission is increased.

ORM increases the Navy’s ability to make informed decisions by providing a standardized RM process. ORM minimizes risks to acceptable levels, commensurate with mission accomplishment. All contractor employees, will apply the ORM principles and process in all activities in order to optimize mission success and maintain readiness.

Training

It is the responsibility of the contractor to ensure that mandatory government training requirements are met and properly reported to the COR, TPOC, or Contracting Officer.

Examples of mandatory training include, but are not limited to Personally Identifiable Information (PII), Information Assurance, Antiterrorism briefing, Operational Security (OPSEC), and trafficking in persons basic awareness training. Mandatory training requirements will be identified at the task order or contract level.

Specific Program Requirements

Asbestos and Presumed Asbestos Containing Building Materials

The contractor is responsible for providing his or her asbestos awareness program which will include, but is not limited to, the information contained in this section and the OSHA asbestos-related regulations (29 CFR 1926.1101, "Exposure to Asbestos in Construction Work," and 29 CFR 1910.1001, "Asbestos"). Verification that this training has been conducted will be provided to the NUWC Division, Keyport COR, TPOC, or Contracting Officer upon request.

Contractors performing building or facilities-related maintenance, repair or renovation will be informed by the COR, TPOC, or Contracting Officer of the location of presumed and known asbestos-containing materials (PACM & ACM) in the work area(s) to which they are assigned by one of the following means:

• The COR, TPOC, or Contracting Officer will provide the contractor with a copy of an asbestos inspection report specific to their work and the materials that are to be disturbed.

• Where the construction documents, specifications, or drawings for a project detail asbestos locations within the work area, these documents may serve instead of the asbestos inspection report.

The buildings listed in Tables 1 thru 4 are known to have ACM. Any work that disrupts, penetrates, or requires removal of flooring, ceilings, roofing, siding, thermal system insulation (pipe lagging), and walls will be reviewed and approved by the Asbestos Program Manager, reached by contacting NUWC Keyport Engineering and Facilities Branch.

Contractors will, under no circumstances, damage or disturb suspect or known ACM unless they are a licensed Asbestos Abatement Contractor and have been specifically employed to perform asbestos repair or removal. If suspect asbestos materials are discovered during the work, the contractor will stop work immediately and notify the COR, TPOC, or Contracting Officer.

The contractor will not proceed with any change in work which requires a material to be disturbed that the asbestos inspection report or construction documents show has not previously been tested (e.g. "presumed" ACM). If a change in the scope of work becomes necessary, the revised scope of work will be reviewed and pre-approved by

Table 1 NUWC DIV Keyport & Bangor Annex Bldgs. with asbestos containing materials

48 84 106 207 820 5094 6 73 85 137 233 5000 5095 12 74 91 144 467 5090 7246 15 80 93 185 478 5091 7717 38 81 98 198 489 5092 7718 40 82 105 206 514 5093 7719

Table 2 NUWC DIV Keyport detachment Hawaii Bldgs. with asbestos containing materials

133 167 171 Table 3

NUWC DIV Keyport detachment San Diego Bldgs. with asbestos containing materials

Table 4 104-1 104-6 49-10 49-15 49-20 50-15 104-11 104-2 104-7 49-11 49-16 49-21 50-27 104-12 104-3 104-8 49-12 49-17 49-30 50-40 104-13 104-4 104-9 49-13 49-18 49-31 50-41 104-14 104-5 104-110 49-14 49-19 49-32 75-11 105-20 http://www.ehss.vt.edu/osd/Profiles/filerequest.html the Asbestos Program Manager before to being incorporated into the contract by the Contracting Officer by modification.

Asbestos materials will not be used or installed in NUWC Division, Keyport facilities.

Lead Containing Building Materials, Toxic Metals, and Operations Generating Hazardous Atmospheres

Contractors performing building or facilities-related maintenance, repair, or renovation will be informed by the COR, TPOC, or Contracting Officer of the location of lead-containing building materials in the work area(s) to which they are assigned by one of the following means:

• The COR, TPOC, or Contracting Officer will provide the contractor with a copy of the lead inspection report specific to their work and the materials that are to be disturbed, or

• Where the construction documents, specifications, or drawings for a project detail the location of lead-containing building materials within the work area, these documents may serve instead of the lead inspection report.

Contractors that will disturb lead-containing building materials during the work will take all necessary precautions to protect NUWC Division, Keyport employees and visitors to NUWC Division, Keyport from exposure to lead dust or contamination. These measures will conform, at a minimum, to the OSHA requirements detailed in 29 CFR 1926.62, "Lead Exposure," and applicable local, state, and federal regulations. The contractor will submit a copy of their lead compliance program, as required by 29 CFR 1926.62(e), "Methods of Compliance," or state OSHA equivalent, with required supporting documentation to the COR, TPOC, or Contracting Officer for review and approval by the NUWC Division, Keyport Safety Office. This submittal will be made sufficiently in advance of construction to avoid delay of the project.

The contractor will not proceed with any change in work that requires material to be disturbed that the lead inspection report or construction documents show has not previously been tested unless pre-approved work procedures will be followed.

Contractors performing industrial or production work where toxic metals (such as lead, cadmium, mercury, beryllium, chromium-VI, and arsenic) and liquids/gases (such as methylene chloride, formaldehyde, and benzene) may be encountered will perform independent assessments of worker exposures using a qualified person. The contractor will assess and monitor (in accordance with OSHA standards) any government furnished equipment or government-furnished material (GFE/GFM) used for implementing engineering and administrative controls (ventilation, breathing air, shower facilities, sensors, etc.) and will notify the COR, TPOC, or Contracting Officer whenever the GFE/GFM fails to meet OSHA requirements and recommend an alternative solution for continuation of work, if feasible. A copy of the analytical report(s) for any air samples taken during work will be provided to the COR, TPOC, or

Contracting Officer.

Contractors performing industrial, production, maintenance, or repair work that will generate hazardous environments/atmospheres will implement appropriate controls to minimize the generation of such hazards and assess potential exposures using a qualified person.