C12_Att_02_General_Requirements.docx

1. GENERAL INFORMATION

1.1 Construction Work Categories

Category III construction services are primarily composed of minor renovation or repair. Local environmental or usage permits are required; state or federal permits are not required unless specifically requested in the contract. Building and/or site approvals are not required. There are no plans and specifications; work is developed from a scope of work supplemented by professional engineering staff as needed with sketches, catalog cuts, and/or narrative descriptions. Examples of typical Category III work include fire protection alarm relocation; pre-engineering buildings (>120 sf) with no utilities; installation of pre-fabricated carports; replacement of conveyors; non-structural demolition; overhead door repair/replacement (>100 sf); replacement of non-load bearing wall; exterior insulation finish system; HVAC package units (<5 tons, ground level); paving, asphalt overlay, large repair; sprinkler head, fire protection relocation/replacement (<21); roof replacement, structural repair in-kind; stairs, interior or exterior, single flight pre-engineering; utilities -connecting to existing with provider consultation; walls partition, no ingress/egress issues, no utilities; and window installation on non-load bearing walls.

1.2 The Unified Facility Guide Specifications

The Unified Facility Guide Specifications are mandatory for all work required under this contract. The contractor is responsible for obtaining the Unified Facility Guide Specifications and for maintaining updates to the specifications. The specifications whether referenced or not (in whole or part), shall be considered to be a part of this contract. Where two specifications are listed for a certain item of work the Navy section as denoted by an “N” shall be used. In the absence of specifications use an industry standard specifications or others listed in the Construction Criteria Identified in the Scope of Work. A complete listing of the UFGS Division 01 - General Requirements can be obtained at https://wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs

1.3 Proposal Preparation Costs

The costs for preparation of contract proposals shall be the responsibility of the Contractor and not directly reimbursable. The Contractor shall furnish all project management, planning, estimating, labor, transportation, mobilization, materials, equipment, tools, supervision, design if applicable, and all other associated costs necessary to fulfill the requirements of the contract.

1.4 Joint Venture (JV), Limited Liability Companies (LLC), Limited Partnerships (LTD), and ETC.:

Joint Ventures and Limited Liability Companies and Limited Partnerships shall submit the following additional documentation regarding their business entities with the bid:

a. A copy of the JV, LLC or LTD agreement.

b. A detailed statement outlining the following in terms of percentages where appropriate:

1) The relationship of the team/partners/parties in terms of business ownership, capital contribution, profit distribution or loss sharing.

2) The management approach in terms of who will conduct, direct supervise, and control.

3) The structure and decision-making responsibilities of the partners/parties in terms of who will control the manner and method of performance of work.

4) Identify (by name and title) the personnel having the authority to legally bind the partners/parties (including authority to executed the contract documents and bonds).

c. A list of partners/parties, to include company name, DUNS and CAGE numbers, address, point of contact, e-mail address, phone number and facsimile number

NOTE: A bid may be rejected if the company name identified on the bonds is different from the JV, LLC or LTD name identified on the agreement.

1.5 EPAYROLL

SPECIAL CONTRACT REQUIREMENT FOR CONTRACTOR TO SUPPLY AND USE AN

ELECTRONIC SOFTWARE FOR PROCESSING WAGE RATE REQUIREMENTS (CONSTRUCTION)

ACT CERTIFIED PAYROLLS IN COMPLIANCE WITH FAR 52.222-8, PAYROLLS AND BASIC

RECORDS AND FAR 52.222-13, COMPLIANCE WITH WAGE RATE REQUIREMENTS

(CONSTRUCTION) AND RELATED ACT REGULATIONS.

The US Department of Labor accepts the electronic submission of certified payrolls and the “electronic signature” is accepted for the purposes of “certifying the payroll”. There are several electronic systems currently commercially available to contractors for payroll processing in compliance with the Wage Rate Requirements (Construction) and Related Acts.

The contractor may use a supplemental electronic Wage Rate Requirements (Construction) Act payroll processing system to process and submit certified payrolls electronically to the Government that are compliant with appropriate Wage Rate Requirements (Construction) Act payroll provisions in the FAR. The contractor shall be responsible for obtaining and providing all access, licenses, and other services required for receipt, processing, certifying, electronically transmitting to the Government, and storing weekly payrolls and other data required for the contractor to comply with Wage Rate Requirements (Construction) and Related Act Regulations. The electronic payroll service shall be used by the contractor to prepare, process, and maintain the relevant payrolls and basic records during all work under this construction contract and the electronic payroll service shall be capable of preserving these payrolls and related basic records for the required 3 years after contract completion, and providing a durable record copy of all payrolls and other documentation to the government at contract closeout.

The contractor shall obtain and provide access to the Government via the internet with login authorization, as required to comply with the Wage Rate Requirements (Construction) and Related Act Regulations over the duration of this construction contract. The access shall include electronic review access via the internet by the Government contract administrative office to the electronic payroll processing system used by the contractor.

The supplemental electronic payroll processing service shall meet the following basic functional criteria:

· commercially available;

· compliant with appropriate Wage Rate Requirements (Construction) Act payroll provisions in the FAR;

· able to accommodate the required numbers of employees and subcontractors planned to be employed under the contract;

· demonstrated security of data and data entry rights;

· ability to produce contractor-certified electronic versions of weekly payroll data;

· ability to identify erroneous entries and track the data/time of all versions of the certified Wage Rate requirements (Construction) payrolls submitted to the government over the life of the contract;

· capable of generating a durable record copy, that is, a CD or DVD and PDF file record of data from the system database at end of the contract closeout.

This durable record copy of data from the electronic Wage Rate Requirements (Construction) payroll processing system shall be provided to the Government during contract closeout.

All contractor-incurred costs related to the contractor’s provision and use of an electronic payroll processing service shall be included in the contractor’s price for the overall work under the contract. The costs for Wage Rate Requirements (Construction) Act compliance using electronic payroll processing services shall not be a separately bid or reimbursed item under this contract.

1.6 Project Plans and Specifications

This solicitation identifies all available project plans, drawings and specifications that are applicable to the requirement in the Scope of Work.

1.7 Pre-award Site Inspections

Upon receipt of the scope of work, including applicable drawings, and following a brief time period for reviewing the documents, the Contractor shall inspect the job site per the site visit instructions scheduled in Provision L-237-W001 Any deficiencies, conflicts, or other areas of concern existing in the scope of work and applicable drawings should be brought to the attention of the Contracting Officer through the PPI process. The Contractor shall also notify the Contracting Officer upon observing any features in the work required to be performed that appear to be ambiguous, confusing, conflicting or erroneous.

1.8 Subcontracting Responsibilities

The contractor shall be responsible for the management and performance of all subcontractors. The contractor shall ensure subcontractors are competent and capable of handling all assigned work. The contractor shall ensure subcontractor work is completed within the stated requirements.

1.9 Notice of Constructive Changes

No order, statement or direction of the Contracting Officer, an authorized representative of the Contracting Officer whether or not acting within the limits of his authority, or any other representative of the Government, shall contract or entitle the contractor(s) to an equitable adjustment of the price or delivery schedule, unless such a change is issued in writing and signed by the Contracting Officer.

1.10 Payments

Designated paying office and invoicing procedures will be identified in contract award. Invoices shall be processed according to DFARS 252.232-7003 Electronic Submission of Payment Requests (December 2018) and DFARS 252.232-7006 Wide Area Workflow Payment Instructions. To comply with the clause 252.232.7003, Electronic Submission of Payment Requests (December 2018), the contractor is required to register for WAWF at: https://wawf.eb.mil/

WAWF information, payment status and training is available from the Procurement Integrated Enterprise Environment or PIEE at: https://piee.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml WAWF questions should be directed to the WAWF helpdesk at 866-618-5988 or email at: disa.global.servicedesk.mbx.eb-ticket-requests@mail.mil

1.11 Construction Schedule

Submit a baseline schedule with start date, end date, major work activities and durations, estimated pre-final (substantially complete) and final (entirely complete) inspection dates, and other major milestones. Provide updates to baseline schedule as needed or as requested (when there is a change to the critical path). Requirements of this deliverable are in Section C – General Requirements under Deliverables and Performance

1.12 Schedule of Values (SOV)

Submit a schedule of values, Attachment 07, with a breakdown of component work activities for which progress payments will be requested twenty-one (21) days after award. The total costs for the component work activities shall equal the total contract price. Requirements of this deliverable are posted in Deliverables and Performance.

Monthly Work-Hour Reports: Monthly work-hour reporting to the Contracting Officer is required to be attached to the monthly billing request. Requirements of this deliverable are posted in Deliverables and Performance. This report is a compilation of employee-hours worked each month for all site workers, both prime and subcontractor. The Contracting Officer will provide copies of any special forms at the contract Pre-Performance meeting.

1.13 Pre-Performance Conference

Prior to commencing work under this contract, the Contractor shall meet with the Contracting Officer and/or designated technical personnel at a mutually agreeable time to discuss and develop mutual understandings concerning schedule and administering work.

1.14 Weekly and Daily Progress Reports

Reports are to be prepared, signed and dated by the Contractor Project Manager assigned to the project. The contractor shall provide a weekly report that addresses the progress made and how issues identified in Daily Progress Reports were mitigated, to the Government Project Manager through electronic mail. The Contracting Officer will have five (5) business days to address any concerns raised in the weekly Progress Reports that are outstanding. At a minimum, the following information shall be included in each daily report:

· Progress this period

· Status of all tasks developed in the project management plan (with attachment copies of meeting notes, point and working papers).

· Indication that the Contract Completion Date (CCD) is being met or if not, a description of new CCD. It must include the reasons for a change in the date and identify the impact of the change on the project.

· What is needed from Government in order to meet the CCD.

· Activity planned for the next reporting period; planned supporting activities, as well as the status of all products/working papers, including planned CCD and actual and/or anticipated CCD.

· Problems encountered; identification of any problems, issues or delays and recommendations as to their resolution concerning the problems submitted during the interim, and any corrective action that was taken to correct identified problems.

· Pictures of construction progress of key milestones or events on the project.

1.15 As-Built Drawings

1. When required to be provided as a project close-out submittal, revise identified existing facility record drawings as specified to show all variations between the work performed under this contract and the features shown on the existing facility record drawings.

2. Hard copies of the existing facility drawings will be provided for use after the contract is awarded as requested.

3. Requests for partial payment will not be approved if the marked prints are not kept current. Final payment will not be processed until complete and accurate marked prints are submitted and approved.

CONTRACT ADMINISTRATION DATA

2. MANAGEMENT AND ADMINISTRATION

2.1 Identification of Procuring Contracting Officer

The Procuring Contracting Officer (PCO) is located at: NUWC Division, Facilities Contracting Service, 610 Dowell Street, Keyport WA 98345. Overall administration of the basic contract will be the responsibility of this office. The PCO is responsible for the contract in its entirety and possesses complete authority to modify the terms of the basic contract to include contract interpretation, claims avoidance and resolution, negotiated change orders (as applied to the contract in its entirety), award of option periods, and direction authority.

All correspondence for the basic contract shall be addressed to the NUWC Division, Facilities Contracting Service, PCO and shall include the contract number assigned.

2.2 Contracting Officer Authority

In no event shall any understanding or agreement between the Contractor and any Government employee other than the Contracting Officer on any contract, modification, change order, letter or verbal direction to the Contractor be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by an appointed Contracting Officer. The Contractor is hereby put on notice that in the event a Government employee other than the Contracting Officer directs a change in the work to be performed or increases the scope of the work to be performed, it is the Contractor's responsibility to make inquiry of the Contracting Officer before making the deviation. Payments will not be made without being authorized by an appointed Contracting Officer with the legal authority to bind the Government.

2.3 Management and Administration

The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, certified payroll generation, establishing and maintaining records, and quality control. The Contractor shall provide a staff with the necessary management expertise to assure performance objectives and standards are met.

A full-time site Superintendent and a full-time Quality Control (QC) representative are required to be on site for the duration of the project. The Superintendent may serve as the Site Safety and Health Officer (SSHO) as long as all requirements in Section 5.4 (Governmental Safety Requirements) are met.

Employment Eligibility Verification (E-Verify)

Statutes and Executive orders require employers to abide by the immigration laws of the United States and to employ in the United States only individuals who are eligible to work in the United States. In accordance with FAR Clause 52.222-54, Employment Eligibility Verification, this contract requires the use of E-Verify which provides an Internet-based means of verifying employment eligibility of workers employed in the United States, but is not a substitute for any other employment eligibility verification requirements.

2.4 List of Proposed Subcontractors

Provide the Contracting Officer a list of all proposed subcontractors including address, telephone number, name of point of contact (POC), their qualifications, and description of work that will be performed under this SOW. Provide alternate POCs for each company.

2.5 Organizational Chart, List of Personnel and Their Qualifications

The Contractor shall provide their organizational chart, list of personnel and their (Program Manager, Project Manager, Quality Assurance Manager, and Site Safety & Health Officer) qualifications and experience. Identify any special certifications they may carry (Section 5, Health and Safety).

2.6 Employee Requirements

The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety and environmental requirements associated with the work they perform.

2.7 Employee Appearance

The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

2.8 Employee Conduct

Contractor employees and Subcontractor employees shall conduct themselves in a proper, efficient, courteous and business-like manner.

2.9 Removal of Employee

The Contractor shall remove from the site any individual whose continued employment is deemed by the Government to be contrary to the public interest or inconsistent with the best interests of National Security.

2.10 Registered Historic Buildings and Facilities

Not included in this solicitation/award.

3. CONTRACTOR ACCESS AND USE OF PREMISES

3.1 Activity Regulations

The contractor shall ensure that contractor personnel employed on the Activity become familiar with and obey Activity regulations. The Pre-Construction Meeting will proactively include customers to address special requirements ahead of performance. The contractor personnel shall limit operations and physical proximity to the established work area and agreed upon access and egress avenues. All personnel shall wear hard hats and other required PPE as applicable in designated areas. No contractor personnel shall enter any restricted areas unless required to do so and until cleared for such entry. The Contractor's equipment shall be conspicuously marked for identification.

3.2 Occupied Buildings

The contract may require the Contractor to work in or around existing building(s), which are occupied. Entry into the building shall be in accordance with the approved production schedule or accompanied by a government representative. If entry outside the approved production schedule is necessary, permission must be requested in advance so that building management may be notified. When required by the contract, the existing buildings and their contents shall be kept secure at all times. The contractor shall provide temporary closures as required to maintain security as directed by the Contracting Officer. Provide dust covers or protective enclosures to protect existing work that remains and Government material located in existing facilities during the construction period.

3.3 Jobsite Lay-Down Area

Materials and equipment may be stored at the jobsite lay down area which must be approved in advance through submission of a Universal Outage Request. Requirements of this deliverable are posted in Deliverables and Performance. There will not be office space available at any location. All job site lay down areas are dependent upon contract size and location of the work.

3.4 Hazardous Areas

The contractor shall not enter into work areas where personnel are using protective equipment such as respirator and masks, areas marked for High Voltage Electricity, or marked boundary areas without prior approval from authority designated in the contract. Contractor personnel shall not, under any circumstances, enter a radiologically controlled area, or cross any posted radiological boundary. This paragraph applies to all phases of contract work. Radiation areas are posted with signs consistent with OSHA requirements. Ensure that employees are familiar with the radiation signs and symbols. All personnel entering the shipyard for the first time are required to receive radiological indoctrination training. Should contract workers encounter radiological postings and/or boundaries that appear to limit their ability to access or carry out their intended work, they shall notify their contract administrator for resolution of the problem.

3.5 Protection of Natural Resources

Preserve the natural resources within the project boundaries and outside the limits of permanent work. Restore to an equivalent or improved condition upon completion of work. Confine construction activities to within the limits of the work indicated or specified. If the work is near streams, lakes, or other waterways, conform to the national permitting requirements of the Clean Water Act. Do not disturb fish and wildlife. Do not alter water flows or otherwise significantly disturb the native habitat adjacent to the project and critical to the survival of fish and wildlife, except as indicated or specified. Except in areas to be cleared, do not remove, cut, deface, injure, or destroy trees or shrubs without the Contracting Officer's permission. Do not fasten or attach ropes, cables, or guys to existing nearby trees for anchorages unless authorized by the Contracting Officer. Where such use of attached ropes, cables, or guys is authorized, the Contractor will be responsible for any resultant damage. Protect existing trees which are to remain and which may be injured, bruised, defaced, or otherwise damaged by construction operations. Remove displaced rocks from uncleared areas. By approved excavation, remove trees with 30 percent or more of their root systems destroyed. Remove trees and other landscape features scarred or damaged by equipment operations, and replace with equivalent, undamaged trees and landscape features. Obtain Contracting Officer's approval before replacement. The Contracting Officer's approval is required before any equipment will be permitted to ford live streams. In areas where frequent crossings are required, install temporary culverts or bridges. Obtain Contracting Officer's approval prior to installation. Remove temporary culverts or bridges upon completion of work, and repair the area to its original condition unless otherwise required by the Contracting Officer.

3.6 Inclement weather

In the event of severe weather conditions or an emergency situation i.e. earth quack, fire, flooding, etc., base information can be obtained from the following:

https://www.cnic.navy.mil/regions/cnrnw/installations/navbase_kitsap/about/base_conditions.html https://www.facebook.com/kitsapnavy/

NBK – Keyport – Base Conditions – (360) 396-2553

Under severe weather warning, the Contractor must:

a. Secure outside equipment and materials and place materials that could be damaged in protected areas.

b. Check surrounding area, including roof, for loose material, equipment, debris, and other objects that could be blown away or against existing facilities.

c. Ensure that temporary erosion controls are adequate.

3.7 Security Clearance to Access Base

The Base Access Visitor Request (BAVR) system may be accessed at the following link: https://www.bavr.cnic.navy.mil. BAVR requests shall be submitted at least seven (7) working days prior to the site visit or when access to a site is required.

BAVR requests shall provide the following into the fields specified:

1. Command You Are Visiting

2. Sponsor E-mail

3. Purpose of Visit

Once your BAVR request has been approved an e-mail will be generated confirming the approval. On the day of the site visit or performance of a contract begins, check in at Pass & ID with the appropriate citizenship documentation: Valid Passport or State Certified Birth Certification (the Birth Certificate shall be the original in good condition) AND one piece of valid photo ID. Escort will be provided by the Government.

The Governments POC will provide further information to those attending the site visit and the successful Offeror prior to work commencing.

3.8 Prohibited Items

Pursuant to the authority contained in 10 USC 6011and US Navy Regulations, Chapter 8, Article 0826, the following items are prohibited:

1. Personal photographic equipment of any kind, including but not limited to cameras (still and/or video), film and cellular telephones with cameras.

2. Weapons or other dangerous materials of any kind, including but not limited to firearms, ammunition, knives (with blades longer than 2 inches), explosives, incendiaries, personal defense aerosols/sprays.

3. Personal reproduction equipment of any kind, including but not limited to photocopying, copying, and/or recording devices.

4. Alcoholic beverages of any kind.

5. Personally owned portable electronic devices (PEDs) used for storing data, including, but not limited to removable storage devices (e.g. memory sticks, rewriteable CDs and DVDs, Zip and floppy disks).

3.9 Physical Site Security

Ensure that no opening in the roof/walls/windows/fence of the building exists at the end of the workday, or exists where penetration is possible during non-working hours. If the building cannot be secured at the end of the workday, coordinate action with the Contracting Officer to notify the cognizant code to arrange for a security watch by their personnel.

3.10 Emergency Contacts

The prime contractor is required to furnish to the Contracting Officer’s Representative (COR) and Contracting Officer the Project Manager or contractor point of contact and any alternate contacts. Contact information is to include telephone numbers for use in the event of an emergency at which he or his representative may be reached 24 hours daily. The prime contractor is responsible to convey emergency information to prime contractor and subcontractor personnel assigned to the contract. If the contractor does not have local telephones available, he shall maintain a toll-free emergency telephone (or accept collect calls from authorized Government personnel) at which he or his representative may be reached at night, weekends, and holidays. The contractor shall notify the Contracting Officer in writing of the telephone number within three days after award of the contract and immediately thereafter in the event of change.

4. UTILITIES AND OUTAGES

4.1 EXISTING WORK

Protection. The disassembling, disconnecting, cutting, removing, or altering in any way of existing work shall be carried on in such a manner as to prevent injury or damage to portions of existing work, whether they (1) remain in place, (2) are re-used in the new work, or (3) are salvaged and stored.

Replacement. Portions of existing work which have been cut, damaged, or altered in any way during work operations shall be repaired or replaced in kind in an approved manner to match existing or adjoining work. Existing work shall, at the completion of operations, be left in as good a condition as existed before the new work started.

Location of Underground Facilities. The Contractor shall verify the location and elevations of existing piping, utilities, and any type of underground obstruction not indicated or specified to be removed, but indicated in locations to be excavated, traversed by piping or ducts, or otherwise to be disturbed by or involved in this work. The project site shall be scanned with electromagnetic or sonic equipment and the surface of the ground marked where existing underground utilities are discovered. A dig permit shall first be obtained identifying potential utility services in the area, vehicular traffic flow, protection provided by fire and intrusion and alarm systems, or activities that might affect mission operations.

4.2 Utility Cutovers, Utility Outages, Interruptions & Area Outage Requests

Permission to use space, interrupt any roads, railroads, and/or utility service shall be requested to the Base Area Outage Coordinator via the Engineering Technician in writing submit a Universal Outage Request a minimum of twenty (21) working days prior to the desired date of interruption or space utilization (parking, lay down etc.) The contractor shall make every effort to conduct utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. If the discontinued service is due to an emergency breakdown the Contractor shall notify the Contracting Officer and/or engineering technician as soon as practicable. At a minimum, include the location of the outage, utilities being affected, duration of outage and any necessary sketches. Requirements of this deliverable are posted in Deliverables and Performance. Once approved, and prior to beginning work on the utility system requiring shut down, attend a pre-outage coordination meeting with the Contracting Officer and/or engineering technician to review the scope of work and the lock-out/tag-out procedures for worker protection.

Permission for parking (including hanging passes for company vehicles) and lay down areas shall require an approved Area Outage to be submitted via the Engineering Technician. Approved Area Outage must be posted onsite during entire construction period of performance.

The contractor shall conform to procedures in paragraph 3.3 “Working Hours", unless specifically stated otherwise in the contract. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, and compressed air, shall be considered utility cutovers pursuant to the paragraph entitled "Working Hours." Such interruption shall be further limited to 8 hours, unless otherwise specified. This time limit includes time for deactivation and reactivation.

4.3 Pre-Outage Coordination Meeting

The contractor shall apply for utility outages of proposed outage (See Paragraph 4.2). As a minimum, include the location of the outage, utilities being affected, duration of outage and any necessary sketches. Once approved, and prior to beginning work on the utility system requiring shut down, attend a pre-outage coordination meeting with the Contracting Officer and/or Engineering Technician to review the scope of work and the lock-out/tag-out procedures for worker protection. No work will be performed on energized electrical circuits unless proof is provided that no other means exist.

4.4 Operation of Station Utilities

The Contractor shall not operate or disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The Contractor shall notify the Contracting Officer and government technical representative using the Area/Utility Outage Request process when such operation is required.

4.5 Availability of Utilities

When available, the Government will furnish reasonable amounts of the following utilities for the work to be performed under this contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the OIC. The Contractor shall provide and maintain, at his expense, the necessary service lines from existing Government outlets to the site of work.

Electric - Water

Contractor Furnished Utilities. In the event that the Government is unable to provide the required types of utilities, the Contractor shall, at his expense, arrange for the required utilities.

Contractor Energy Conservation. The Contractor shall be directly responsible for instructing employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities, which shall include:

a. Lights shall be used only in areas where and at the time when work is actually being performed.

b. Mechanical equipment controls for heating, ventilation and air conditioning systems will not be adjusted by the workers.

c. Water faucets or valves shall be turned off after the required usage has been accomplished.

Telephone Lines. Telephone lines for the sole use of the contractor will not be available. Government telephones shall not be used for personal reasons.

Contractor Availability. The contractor shall maintain a telephone at which he or his representative may be reached 24 hours daily. The telephone shall be listed in the contractor's name. If the contractor does not have a local telephone, he shall maintain a toll-free emergency telephone (or accept collect calls from authorized Government personnel) at which he or his representative may be reached at night, weekends and holidays. It is mandatory that the contractor or his representative be available to a toll-free telephone 24 hours per day, seven days per week, including holidays. He shall notify the OIC in writing of the mailing address and telephone number within three days after award of this contract and immediately thereafter in the event of change.

5. HEALTH AND SAFETY

5.1 Publications

The publications listed below form a part of this specification to the extent referenced. Use current version of referenced requirements at the time of contract solicitation. The publications are referred to within the text by the basic designation only.

AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI)

ASME INTERNATIONAL (ASME) asme.org EM 385-1-1 Safety -- Safety and Health Requirements (Most Current Version).

U.S. Army Corps of Engineers Headquarters > Missions > Safety and Occupational Health > Safety and Health Requirements Manual NATIONAL FIRE PROTECTION ASSOCIATION (NFPA) NFPA | The National Fire Protection Association NAVSEA - NUWC Division Keyport Occupational Safety & Health Branch, Safety Requirements for Contractors and Subcontractors, April 2021 REV 0 NAVSEA - NUWC Division Keyport Guide to Environmental Compliance Requirements for Contractors and Subcontractors, October 2019 NFPA 70, National Electrical Code NFPA 70 (NEC) Code Development NFPA 70E, Electrical Safety in the Workplace NFPA 70E Standard Development U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA) 29 CFR 1910 Occupational Safety and Health Standards (OSHA) Home | Occupational Safety and Health Administration (osha.gov)

29 CFR 1926 SAFETY AND HEALTH REGULATIONS FOR CONSTRUCTION

1926 | Occupational Safety and Health Administration (osha.gov)

5.2 Safety Related Definitions and Acronyms

a. Base Environmental Office (BEO). Office that oversees hazardous waste management, asbestos and lead management, storm water, air discharge and ozone depleting substances to list a few. All environmental issues concerning construction will be overseen by this office.

b. Certified Construction Health & Safety Technician (CHST). An individual who is currently certified as a CHST by the Board of Certified Safety Professionals.

c. Certified Industrial Hygienist (CIH). An individual who is currently certified as a CIH by the American Board of Industrial Hygiene.

d. Certified Safety Professional (CSP). An individual who is currently certified as a CSP by the Board of Certified Safety Professionals.

e. Certified Safety Trained Supervisor (STS). An individual who is currently certified as an STS by the Board of Certified Safety Professionals.

f. Competent Person. An OSHA certified person who is capable of identifying or predicting hazards or hazardous conditions and has the authority to take prompt corrective measures to eliminate them. The competent person assists writing the Activity Hazard Analysis and signs it if the phase of work requires a particular competent person (e.g., fall protection, excavation/trenching, scaffolding).

g. Competent Person for Fall Protection. A OSHA Certified person who is capable of identifying hazardous or dangerous conditions in the personal fall arrest system or any component thereof, as well as their application and use with related equipment, and has the authority to take prompt corrective measures to eliminate the hazards of falling.

g. Qualified Person. One who, by possession of a recognized degree, certificate, or professional standing and have extensive knowledge, training, and experience and has successfully demonstrated his/her ability to solve or resolve problems related to the subject matter, work, or the project.

h. High Visibility Accident. Any mishap which may generate publicity and/or high visibility.

i. Medical Treatment. Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even if provided by a physician or registered professional personnel.

j. Operating Envelope. The area surrounding any crane. Inside this "envelope" is the crane, the operator, riggers and crane walkers, rigging gear between the hook and the load, the load and the crane's supporting structure (ground, rail, etc.).

k. Qualified Person for Fall Protection. A person with a recognized degree or professional certificate, and with extensive knowledge, training and experience in the field of fall protection; who is capable of performing design, analysis, and evaluation of fall protection systems and equipment.

5.3 Regulatory Requirements

In addition to the detailed requirements included in this contract, work performed shall comply with USACE EM 385-1-1, and the laws, ordinances, criteria, rules and regulations further identified. Submit matters of interpretation of standards to the appropriate administrative agency for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements shall apply.

5.4 Site Safety & Health Officer (SSHO) Qualifications & Duties (POST AWARD SUBMITTAL)

SSHO Qualifications & Duties: SSHO shall perform safety and occupational health management, surveillance, inspections, and safety enforcement on the construction site at all times when work is being performed. The assignment of the SSHO does not relieve the Contractor from the regulatory requirements governing safety responsibility. The site superintendent meeting the qualifications described below may perform the duties of SSHO.

The SSHO shall provide a resume documenting that the following requirements are satisfied in accordance with the requirements of this deliverable posted in Deliverables and Performance.

1) 30-hour OSHA construction safety class or equivalent within the last 5 years.

2) Competent person training as needed.

3) In addition to duties required in EM 385-1-1, perform the following:

3.a) Attend pre-construction conference, pre-work meetings including preparatory inspection meeting, and periodic progress meetings 3.b) Implement and enforce accepted Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA).

3.c) Maintain a safety and health deficiency tracking system that monitors outstanding deficiencies until resolution. A list of unresolved safety and health deficiencies shall be kept on jobsite for review by Engineering Technician.

3.d) Ensure sub-contractor compliance with safety and health requirements. Failure to actively apply an acceptable safety program will result in dismissal and a project work stoppage that will remain in effect pending approval of a suitable replacement.

5.5 EM-385 1-1 APPLICABILITY

Accident Prevention Plan (APP) (POST AWARD SUBMITTAL)

The contractor is required to submit a site-specific APP. Requirements of this deliverable are posted in Deliverables and Performance. The Contractor shall use a qualified person to prepare the written site-specific APP. Prepare the APP in accordance with the format and requirements of USACE EM 385-1-1 and as supplemented herein. Cover all paragraph and subparagraph elements in USACE EM 385-1-1, Appendix A, "Minimum Basic Outline for Accident Prevention Plan". Specific requirements for some of the APP elements are described below.

1) The Government considers the Prime Contractor to be the "controlling authority" for all work site safety and health of the subcontractors. All safety requirements of this contract apply to all subcontractors employed by the prime contractor at all levels and shall be enforced by the prime contractor.

2) Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

3) The APP shall be signed by the person and firm (senior person) preparing the APP, the Contractor, the onsite superintendent, the designated site safety and health officer and any designated CSP and/or CIH.

4) Submit the APP to the Contracting Officer twenty-one (21) calendar days after contract award. Work cannot proceed without an accepted APP.

5) Once accepted by the Contracting Officer, the APP and attachments will be enforced as part of the basic contract. Disregarding the provisions of this contract or the accepted APP will be cause for stopping of work, at the discretion of the Contracting Officer, until the matter has been rectified.

Work stoppages of this nature shall not constitute a government caused delay and time extensions will not be granted.

6) Once work begins, changes to the accepted APP shall be made with the knowledge and concurrence of the Contracting Officer, project superintendent, SSHO and quality control manager. Revisions to the APP will be the responsibility of the contractor and shall be distributed to the Contracting Officer and government technical representative for review and acceptance.

7) Should any hazard become evident, stop work in the area, secure the area, and develop a plan to remove the hazard. Notify the Contracting Officer within twenty-four (24) hours of discovery.

Eliminate/remove the hazard. In the interim, all necessary action shall be taken to restore and maintain safe working conditions in order to safeguard onsite personnel, visitors, the public (as defined by ANSI/ASSE A10.34,) and the environment. Copies of the accepted plan will be maintained at the Contracting Officer's office and job site.

8) The APP shall be continuously reviewed and amended, as necessary, throughout the life of the contract. Unusual or high-hazard activities not identified in the original APP shall be incorporated in the plan as they are discovered.

5.6 EM 385-1-1 Contents

In addition to the requirements outlined in Appendix A of USACE EM 385-1-1, the following is required to be included:

1) Names and qualifications: Resumes including education, training, experience and certifications of all site safety and health personnel designated to perform work on this project to include the designated site safety and health officer and other competent and qualified personnel to be used such as CSPs, CIHs, STSs, CHSTs. The duties of each position shall be specified.

Requirements of this deliverable are posted in Deliverables and Performance.

2) Qualifications of Competent and of Qualified Persons: Competent or Qualified person(s) qualifying skills statement(s) shall be kept at the project site available for Government Designated Authority review. The competent person(s) and qualified person(s) shall be designated in writing in the Site-Specific Accident Prevention Plan (APP). The qualifying factors for either designation shall be submitted for any of the following major construction activities prior to its occurrence: excavation; scaffolding; fall protection; hazardous energy;

confined space; health hazard recognition, evaluation and control of chemical, physical, and biological agents; personal protective equipment and clothing to include selection, use and maintenance. Requirements of this deliverable are posted in Deliverables and Performance.

5.7 Activity Hazard Analysis (AHA)

The Activity Hazard Analysis (AHA) format shall be in accordance with USACE EM 385-1-1 figure 1-6 Submit the AHA for review no later than ten (10) calendar days prior to the start of each phase of work, as described under Deliverables and Performance. Subsequent AHAs shall be prepared as amendments to the APP. The analysis should be used during daily inspections to ensure the implementation and effectiveness of the activity's safety and health controls.

5.8 Emergency Medical Treatment

Contractors will arrange for their own emergency medical treatment. The Government has no responsibility to provide emergency medical treatment.

5.9 Accident Notification and Reports

1) For recordable injuries and illnesses, and property damage accidents resulting in at least $5,000 in damages, the Prime Contractor shall conduct an accident investigation to establish the root cause(s) of the accident, complete the Navy Contractor Significant Incident Report (CSIR) form. Requirements of this deliverable are posted in Deliverables and Performance. The Contracting Officer will provide copies of any required or special forms.

2) Notify the Contracting Officer as soon as practical, but not later than four hours, after any accident meeting the definition of Recordable Injuries or Illnesses or High Visibility Accidents, property damage equal to or greater than $5,000, or any weight handling equipment accident. Include contractor name; contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (e.g., type of construction equipment used, PPE used). Preserve the conditions and evidence on accident site until the Government investigation team arrives and Government investigation is conducted.

5.10 Hazard Protection and Prevention Program

Establish a fall protection and prevention program, for the protection of all employees exposed to fall hazards. Include company policy; identify responsibilities, education and training requirements, fall hazard identification, prevention and control measures, inspection, storage, care and maintenance of fall protection equipment and rescue and evacuation procedures.

5.11 Fall Protection and Prevention (FP&P) Plan

The Contractor shall create a plan that is site specific and addresses all fall hazards in the work place during the different construction phases of work. It shall address how to protect and prevent workers from falling to lower levels when they are exposed to fall hazards above 1.8 m (6 feet). A qualified person for fall protection shall prepare and sign the plan. The plan shall include fall protection and prevention systems, equipment and methods employed for every phase of work, responsibilities, assisted rescue, self-rescue and evacuation procedures, training requirements, and monitoring methods. Fall Protection and Prevention Plan shall be revised every six (6) months for lengthy projects, reflecting any changes during the course of construction due to changes in personnel, equipment, systems or work habits. The accepted Fall Protection and Prevention Plan shall be kept and maintained at the job site for the duration of the project. The Fall Protection and Prevention Plan and all associated AHAs shall be part of the Fall Hazard Protection and Prevention Program. Additional requirements can be found in Deliverables and Performance.

5.12 Weight Handling Equipment

1) Provide a Certificate of Compliance for each crane entering an activity under this contract. Requirements of this deliverable is posted in Deliverables and Performance. This Certificate shall state that the crane and rigging gear meet applicable OSHA regulations (with the Contractor citing which OSHA regulations are applicable, e.g., cranes used in construction, demolition, or maintenance shall comply with 29 CFR 1926 and USACE EM 385-1-1 section 16 and Appendix H. The Certificate of Compliance shall state that the crane operator(s) is qualified and trained in the operation of the crane to be used. Also certify that all of its crane operators working on the DOD activity have been trained in the proper use of all safety devices (e.g., anti- two block devices). Post this certification on the crane or cranes if more than one involved in the contract.

2) Notify the Contracting Officer five (5) days in advance of any cranes entering the activity so that necessary quality assurance spot checks can be coordinated. Contractor's operator shall remain with the crane during the spot check. Prime Contractor Field Supervisor is responsible for performing the safety check.

3) Comply with the crane manufacturer's specifications and limitations for erection and operation of cranes and hoists used in support of the work. Perform erection under the supervision of a designated person (as defined in ASME B30.5). Perform all testing in accordance with the manufacturer's recommended procedures.

4) Comply with ASME B30.5 for mobile and locomotive cranes, ASME B30.22 for articulating boom cranes, ASME B30.3 for construction tower cranes, and ASME B30.8 for floating cranes and floating derricks.

5) When operating in the vicinity of overhead transmission lines,…