C05_Attachment_01_-_SOW.pdf

Uninterruptable Power Supply (UPS): Emergency Callout, Eaton 30KVA UPS

1.0 Introduction

This work requirement will provide repair services to essential back up power equipment supporting the

Hoover Dam Powerplant and critical loads throughout. The 30KVA Eaton uninterruptible power supply

(UPS) supports continuing powerplant operations by powering critical loads with respective vented lead-acid back up battery banks.

The worksite is an active industrial environment within a security zone that utilizes both federal and contracted security personnel.

Controlled access points are used throughout the facility, and the Government will provide an escort for all work conducted onsite. PIV badges are not required for this work requirement.

All deliveries will use the following shipping address:

Hoover Dam Central Warehouse

US HWY 93/ State Route 172

Boulder City, NV 89005

From the warehouse, the equipment will be brought down into the powerplant and be stored in a climate-controlled area. The warehouse receives deliveries during standard working hours and is closed on all federal holidays. Please coordinate any deliveries with the Government point of contact. Forklift offload service is offered at the warehouse but must be coordinated for use once inside the powerplant.

The government will escort Contractor vehicles to the powerplant, and parking spaces will be provided.

Contractor vehicles must have an organizational identification (magnetic sign, paper sign, company sign) displayed on/in the vehicle. A parking permit will be issued from the security group.

The UPS room and lead-acid battery banks are located on the 6th floor of the central section powerhouse building, located at the bottom of the downstream face of the dam.

Elevators are utilized to transport personnel and equipment between floors in the powerplant.

Contractors will be escorted out at the completion of each workday.

2.0 Scope

Attachment (1) shows the nameplate data for the Eaton 30KVA UPS cabinet.

The Contractor shall provide all labor, tools, materials, parts and services to perform repair services and function testing of the 30KVA UPS.

Eaton (OEM) certified technicians to perform replacement services, start up, calibration, and commissioning services; as in Eaton technicians working on the 30KVA Eaton UPS cabinets. In addition, the Contractor shall be in compliance with all applicable Eaton manufacturer, maintenance, installation, start-up, and commissioning procedures and publications.

The purpose of this contract is to obtain repair and start-up services for:

1. Eaton AZ 30KVA UPS: 9390-40, Model 30

RFQ 140R3026Q0026 Attachment 01

The Contractor, (Eaton), will coordinate with the Government point of contact, the Contracting Officers

Representative (COR) to schedule the work in advance, and request clearances (equipment outages) so the work can be performed. Scheduled outages will be planned and agreed upon, with all tools, parts, materials, and equipment onsite. A secure staging area will be provided for Contractor equipment/tools and any materials needed to complete the work.

The Contractor shall begin work only after all Government loads are secure, equipment has been properly shut down, and transfer switches have been positioned so that power for the facility will be maintained through the proper power breaker(s).

2.1 Equipment Requirements

New equipment will be used to replace the existing internal components while leaving the major frame, internal structure, and footprint intact. Only new original equipment manufacturer (OEM) parts from

Eaton will be accepted and used. All equipment provided shall conform to the original performance capabilities and features as defined by the OEM and all work will be in accordance with (IAW) the service manual(s), subsequent service manual updates and OEM procedures.

Items to be diagnosed and/or repaired with new, but not limited to, include:

a. Mini CSB circuit board, with compatible firmware and revision

b. Control board

c. Interface board

d. Power supplies

e. Power modules

f. Resistor board

g. Terminal blocks

h. Capacitors

i. Fans

j. Consumables

Services to be completed for the UPS while under outage, include, but not limited to:

a. Troubleshooting and diagnostics

b. Proper disassembly

c. Removal/replacement of components

d. Installation of new components

e. Cleaning of contactors and wiring

f. UPS calibration

g. UPS function testing

h. Load measurement verification

i. Reporting and alarming function checks

The offeror’s repair proposal should clearly state all items and components, including part numbers (P/N), that will be addressed for repair and removal/replacement for the Model 9390-30.

The offeror will include a final itemized report for equipment replaced, calibrated, and function tested for the UPS, in a serialized report. Part numbers for all replaced equipment will be included in the report along with a detailed analysis of completed work and commissioning procedures with results. Any defective or damaged parts (old and new) will be noted in the reports, and all results, including unsatisfactory, will also be logged during the commissioning process.

2.2 Equipment Outages

Equipment outages (clearances) will be scheduled in advance to provide Hoover Operations to provide ample notice of work to be completed. The formal clearance request will be submitted by Hoover

Engineering, the clearance will be placed by Hoover Operations, and reviewed by the contractor before any work begins to ensure no work is conducted on energized equipment. The contractor will verify the clearance and verbally accept that the clearance is adequate after verifying the clearance points.

A 1-hour Hazardous Energy Control Program (LOTO) training is required to be attended by all contractor personnel on-site, before any clearance is reviewed and before any work can begin.

The contractor will endorse a special work permit (to be provided when on-site), to inform Hoover

Operations of the period work will be performed. The contractor will close out the permit (a signature) at the completion of work, to inform Hoover Operations work has concluded.

When work is scheduled, the contractor will inform how long the outage should be requested for i.e. the

UPS will need an 8-hour, or longer, clearance.

2.3 UPS Functional Checkout

The contractor will also include a plan for function testing (commissioning) each UPS after the new components have been verified to be installed and the government conducts a quality inspection on the cabinet. Any equipment needed for function testing will be provided by the contractor and will be performed by the contractor.

The contractor shall host all inspections, evaluations and functional check-out procedures, and the

Government can provide electrician support, scheduled in advance, if needed.

The results of the functional check-out will be included in the UPS cabinet’s final serialized report.

Final acceptance of the UPS cabinets will be based upon the results of the proposed commissioning

(function resting) plan.

2.4 Retention and Disposal of Removed Equipment

The contractor shall keep all parts removed from service on hand until the completion of the Contracting

Officers Representative (COR) final inspection and acceptance. During that time, the Contractor shall permit the Government, upon its request, to examine or take possession of any such parts. After that period, the Contractor shall dispose/recycle any remaining parts IAW all federal, state, and local laws and regulations.

3.0 Deliverables

Contractor provided submittals will be in accordance with Table 1, below and will be submitted to the

U.S. Bureau of Reclamation’s acquisitions office for review and final approval. RSN is defined as

Required Submittal Number.

Table 1: Required Submittals for Review

RSN Item Deliverable Due Date

RSN-01 Schedule Itemized Repair Schedule Post-Award

RSN-02 Report Itemized Commissioning Report Post-Award

RSN-03 Invoice Invoice for Completed Services Post-Award

Upon arrival at Hoover Dam, provided by USBR for Contractor’s Job Supervisor

RSN-04 Safety Job Hazard Analysis (JHA) Onsite, before work

RSN-05 Safety Special Work Permit Onsite, before work

RSN-06 Safety Clearance Request Onsite, before work

RSN-02 (Commissioning Reports), will include any and all safety data sheets, equipment specification sheets, operating manuals, preventative maintenance schedules, service manuals, procedures, and commissioning results. The technical data information for all replaced parts during the repair process will be included and referenced as attachments in the final serialized report. The technical data is due with the final serialized reports.

Attachment 1: 30KVA Eaton UPS Nameplate

Figure 1: AZ 30KVA UPS