C05_04_J_1__Specifications.pdf

U.S. Department of the Interior Specifications

June 2026

LEAVENWORTH NATIONAL FISH

HATCHERY

SURFACE WATER INTAKE FISH

SCREENS AND FISH PASSAGE

PHASE II PIPE REHABILITATION

Columbia Basin Project, Washington Columbia Pacific-Northwest – Region 9

Solicitation No. 140R1026R0001

This solicitation issued by Contracting Officer

Pacific Northwest Region Bureau of Reclamation

1150 North Curtis Road, Suite 100 Boise ID 83706-1234

LEAVENWORTH NATIONAL FISH HATCHERY SURFACE WATER INTAKE

FISH SCREENS AND FISH PASSAGE PROJECT

PHASE II PIPELINE REHABILITATION

COLUMBIA BASIN PROJECT - WASHINGTON

FOREWORD

Work is located approximately 4 miles southwest of Leavenworth, Washington, in Chelan County. Work is for rehabilitating and replacing existing pipeline.

Principal components of the work include the following:

1. Installation of a parallel pipeline on US Fish and Wildlife Service Land.

2. Installation of equipment vaults, electrical work, replacing valves on US Fish and

Wildlife Service Land.

PRE-PROPOSAL SITE VISIT: SEE SECTION L FOR SITE VISIT INFORMATION.

ATTENDEES ARE TO PROVIDE AND WEAR SAFETY BOOTS, HARD HATS, AND

SAFETY VESTS.

FOR DATE AND TIME PROPOSALS ARE DUE, SEE “SOLICITATION, OFFER, AND

AWARD,” STANDARD FORM 1442.

FOR INFORMATION REGARDING BUREAU OF RECLAMATION'S PUBLICATION

"RECLAMATION SAFETY AND HEALTH STANDARDS" INCLUDING REVISIONS

AT https://www.usbr.gov/safety/rshs/index.html WHICH IS APPLICABLE TO WORK

UNDER THIS CONTRACT, SEE CLAUSE AT WBR 1452.223-81, SAFETY AND

HEALTH.

This page intentionally left blank.

TECHNICAL SERVICE CENTER

WRITTEN SPECIFICATIONS SIGNATURE SHEET

Specifications Title:

Project Title:

Region:

Prepared: P.E.

Technical Approval: P.E.

Certified: P.E.

LEAVENWORTH NATIONAL FISH HATCHERY

SURFACE WATER INTAKE FISH SCREENS AND FISH PASSAGE

PHASE 2 PIPELINE REHABILITATION (TRENCH ONLY)

COLUMBIA PACIFIC-NORTHWEST

MICHAEL VON BUHR

Digitally signed by MICHAEL VON

BUHR

Date: 2025.12.08 10:37:50 -07'00'

Digitally signed by KYLIE PELZER Date: 2025.12.11 14:50:33 -07'00'

ROBERT CARLSON

Digitally signed by ROBERT

CARLSON

Date: 2025.12.12 08:57:22 -07'00'

Leavenworth National Fish Hatchery Surface Water Intake Fish Screens and Fish Passage Project Phase II Pipeline Rehabilitation Columbia Basin Project, WA Solicitation No. 140R1026R0001

Supplies or Services and Prices/Costs

B - 1

CONTINUATION OF

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

LEAVENWORTH NATIONAL FISH HATCHERY SURFACE WATER INTAKE FISH

SCREENS AND FISH PASSAGE PROJECT

PHASE II PIPELINE REHABILITATION

COLUMBIA BASIN PROJECT - WASHINGTON

B.1 PRICE SCHEDULES

(a) Offers will be considered for award on the following Price Schedule, but no offer will be considered for award on only a part of the Price Schedules.

(1) Offerors shall complete the full Price Schedule. Offers submitted with an incomplete Price Schedule may be considered nonresponsive and not evaluated for award.

(2) Offers will be evaluated based on the best value to the Government and may not necessarily be the lowest total of the Price Schedule.

(b) Offers are subject to the terms and conditions of this solicitation.

(c) Quantities in the Price Schedule are estimated quantities for comparison of offers only.

Except as provided in the contract, no claim shall be made against the Government for overruns or underruns.

(d) See the contract clause at WBR 1452.232-81, Payment for Mobilization and Preparatory Work, for CLIN 1, in the Price Schedule.

(e) Clauses and Provisions in this solicitation apply to all of the CLINs.

(f) Definitions:

(1) CLIN - Contract Line Item Number.

Columbia Basin Project, WA Solicitation No. 140R1026R0001

B - 2

PRICE SCHEDULE

CLIN Section Supplies or Services Quantity and Unit Unit Price Amount

1 WBR

1452.232

-81

Mobilization and Preparatory Work

For the lump-sum of $

2 01 31 30 Contract Document Management System

For the lump-sum of $

3 02 41 10 Site Demolition For the lump-sum of $

4 02 82 20 Asbestos Inspection For the lump-sum of $

5 02 82 20 Asbestos-Containing Material Abatement 15 sq ft $ $

6 03 30 00 Reinforced Concrete 14 cu yd $ $

7 2 26 05 02 Complete Electrical System

For the lump-sum of $

8 31 03 10 Diversion and Care of Water During Construction

For the lump-sum of $

9 31 11 00 Clearing and Grubbing 1.75 acre $ $

10 31 14 10 Stripping 7,800 sq yd

11 31 23 11 Excavation for Structures

750 cu yd $ $

12 31 23 11 Earthwork for Pipe Trench

11,500 cu yd

13 31 23 11 Compacted Backfill about Structures

710 cu yd $ $

14 31 23 11 Compacted Backfill about Pipe Trench

245 cu yd $ $

15 32 12 00 Asphaltic Concrete Replacement

2,900 sq yd

16 32 15 10 Gravel Surfacing 52 cu yd $ $

Columbia Basin Project, WA Solicitation No. 140R1026R0001

B - 3

PRICE SCHEDULE

CLIN Section Supplies or Services Quantity and Unit Unit Price Amount

17 32 92 20 Seeding and Soil Supplements

1.75 acre $ $

18 33 05 30 Control Valve Vault For the lump-sum of $

19 33 05 30 Flowmeter Vault For the lump-sum of $

20 33 09 12 Flowmeter 1 ea $ $

21 33 11 18 HDPE Pressure Pipe 1,768 lin ft

22 35 21 95 Steel Piping For the lump-sum of $

23 35 22 14 Knife Gate Valve 1 ea $ $

24 35 22 14 Valves and Equipment For the lump-sum of $

TOTAL FOR PRICE SCHEDULE $_________________

END OF SECTION

DIVISION 01 - GENERAL REQUIREMENTS

Columbia Basin Project, WA Solicitation No. 140R1026R0001

Summary of Work

01 11 00 - 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.01 LOCATION

A. Work is located approximately 4 miles southwest of Leavenworth, Washington, in Chelan County.

1.02 PRINCIPLE COMPONENTS OF WORK

A. Excavation Support.

B. Replacing pipe in a trench parallel to existing pipe. Abandoning the existing pipe in place.

C. Installing new control valve vault.

D. Installing new flowmeter vault.

E. Installing thrust blocks, valves, and equipment.

F. Miscellaneous metalwork fabrications for control valve and flowmeter vaults.

G. Earthwork.

H. Demolition of Concrete.

I. Instrumentation.

J. Control and Monitoring System.

K. Electrical Power Distribution.

L. Installing prefabricated metal buildings.

1.03 SPECIFICATIONS REQUIREMENTS

A. Requirements in Division 1, General Requirements, apply to Divisions 2 through 53.

B. Imperative statements in these specifications are Contractor requirements, unless otherwise stated.

C. Where specifications are written in streamlined form, the words “shall be” are included by inference where a colon (:) is used within the sentence or phrase.

Columbia Basin Project, WA Solicitation No. 140R1026R0001

Summary of Work

01 11 00 - 2

1.04 DEFINITIONS

A. When the specifications use a word or term defined in the Federal Acquisition Regulations (FAR), the definition of the word or term shall be in accordance with FAR sections in effect at the time the solicitation was issued.

1.05 ACRONYMS

A. The following acronyms apply to specifications Divisions 1 through 53:

1. CO: Contracting Officer.

2. COR: Contracting Officer’s Representative.

3. USFWS: United States Fish and Wildlife Service.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

Columbia Basin Project, WA Solicitation No. 140R1026R0001

Use of Site 01 14 10 - 1

SECTION 01 14 10

USE OF SITE

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 REFERENCE STANDARDS

A. Bureau of Reclamation (Reclamation)

1. Cleaning Manual Inspection and Cleaning Manual for

Equipment and Vehicles to Prevent the Spread of Invasive Species (Technical memorandum No. 86-68220-07-05), available online at:

https://www.usbr.gov/mussels/prevention

1.03 SUBMITTALS

A. Submit in accordance with Section 01 33 00 - Submittals.

B. RSN 01 14 10-1, Land Use and Landscape Rehabilitation Plan:

1. For each Contractor use area and sites on Government land.

a. Show use location and extent of impact. Uses include but are not limited to the following:

1) Buildings and service areas including offices, shops, warehouses, storage areas, fuel and oil storage areas, and fabrication yards.

2) Parking areas, temporary roads, and haul routes.

3) Bridges and culverts.

4) Utilities including air, power, and water lines; fire hydrants; and compressor station.

5) First-aid and medical facilities.

6) Areas for processing, storing, and disposing of waste materials from construction operations.

7) Temporary fences.

b. Describe methods to preserve, protect, and repair if damaged, vegetation (such as trees, shrubs, and grass) and other landscape features on or

Columbia Basin Project, WA Solicitation No. 140R1026R0001

01 14 10 - 2 adjacent to the jobsite, which are not to be removed and which do not interfere with the work required under this contract. Include methods to mark work area limits, protect disturbed areas, and prevent erosion.

c. Describe methods to protect, and repair if damaged, existing improvements and utilities at or near the jobsite.

d. Describe methods for removing temporary structures and facilities, cleanup, and rehabilitating site after completion of construction activities.

2. Submit revised drawings of changes in use of Government land made during design and erection stages or after use of Government land is in operation.

C. RSN 01 14 10-2, Other Land Use Coordination:

1. Contractor shall submit request for private land use not shown on drawings (e.g.

contractor yards, other parking areas, etc.).

a. Contractor shall not directly contact or coordinate with private landowners.

2. Contractor shall identify any potential use of private land not shown as Contractor

Use Areas on drawings.

a. Show use, location, and potential impact.

1) Buildings and service areas including offices, shops, warehouses, storage areas, fuel and oil storage areas, and fabrication yards.

2) Parking areas, temporary roads, and haul routes.

3) Bridges and culverts.

4) Utilities including air, power, and water lines; fire hydrants; and compressor station.

5) First-aid and medical facilities.

6) Areas for processing, storing, and disposing of waste materials from construction operations.

7) Temporary fences.

b. Describe methods to preserve, protect, and repair vegetation (such as trees, shrubs, and grass) and other landscape features on or adjacent to jobsite, which are not to be removed and which do not interfere with work required under this contract. Include methods to mark work area limits, protect disturbed areas, and prevent erosion.

c. Describe methods to protect, and repair if damaged, existing improvements, and utilities, at or near jobsite.

d. Coordinate use of these lands in accordance with Section 01 57 90 - Preservation of Historical and Archeological Data.

3. Contractor shall request and pay for all Environmental Permits for these areas.

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a. Obtain permits in accordance with the following sections, and other permits as necessary:

1) Section 01 57 20 – Environmental Controls

2) Section 01 57 30 – Water Pollution Control

b. In the event that environmental compliance work has not already been completed in these other land use areas, the Contractor shall coordinate with the Government and request and pay for all work related to compliance with the National Historic Preservation Act, the National Environmental Policy Act, the Native American Graves Protection and Repatriation Act, and related environmental compliance standards.

4. Review of these submittals will take a minimum of 45 days.

1.04 PROJECT CONDITIONS

A. Government land as shown on Drawing 222-D-60347 may be used for required construction facilities.

B. Government will obtain private land accesses shown on drawings prior to construction.

1. If additional private land access is needed, submit request to the CO.

a. Additional private land access is subject to environmental review prior to use.

2. Do not directly contact private landowners.

C. Location, construction, operation, maintenance, and removal of construction facilities on Government land will be subject to approval of the COR.

D. Do not interfere with work of other contractors or the Government in vicinity, or with reservations made by the Government for use of such land.

E. Provide access for government maintenance crews.

F. Housing for construction personnel will not be permitted on Government land, except housing for guards or watchmen as approved by the COR.

G. Refer to Section 01 57 30 - Water Pollution Control for restrictions of water from or into Icicle Creek.

H. Natural Conditions:

1. Ambient Temperature Range: Averages 26 to 81 degrees Fahrenheit.

2. Annual Average Precipitation:

a. Rain: 21-inches.

b. Snow: 48-inches.

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01 14 10 - 4

3. Altitude: 1,130 to 1,165 feet.

4. Wind: 5.2 miles per hour.

1.05 WORK HOURS

A. For work hours and material deliveries refer to Section 01 14 12 – Work Restrictions.

1.06 OTHER CONTRACTS

A. During work under this contract, other work may be performed in the vicinity of the work or that may impact hatchery operation.

B. Cooperate and coordinate with other contracts’ contractors, including access, use of areas, and scheduling. Comply with the clause at FAR 52.236-8, Other Contracts.

C. Do not interfere with work of other contractors or the Government in the vicinity of the work.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.01 CLEANING

A. Construction Equipment:

1. Before bringing on site, clean construction equipment to remove dirt, vegetation, and other organic material to prevent introduction of noxious weeds, and invasive plant and animal species.

2. Contractor cleaning procedures shall result in equipment being cleaned as well or better than the procedures described in Reclamation Cleaning Manual.

3. The COR will inspect construction equipment following procedures described in Reclamation Cleaning Manual before allowing the equipment onsite.

3.02 RESTORATION

A. Restore Contractor Use Areas to pre-construction condition.

Columbia Basin Project, WA Solicitation No. 140R1026R0001

Work Restrictions

01 14 12 - 1

SECTION 01 14 12

WORK RESTRICTIONS

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 REFERENCE STANDARDS

A. American Association of State Highway and Transportation Officials (AASHTO)

1. AASHTO LRFD-12 Bridge Design Specifications

1.03 DEFINITIONS

A. Low-Flow Work Period: April 17 to May 13 of any given year.

1.04 WORK RESTRICTIONS

A. Allowable Work Hours:

1. Monday through Friday: 7:00 am to 5:00 pm.

a. Work outside of these hours may be approved by the COR 72 hours in advance.

b. The Contractor shall only be allowed on site when an authorized Government representative (i.e., Government inspector) is present.

2. No construction or other work is allowed during Federal Holidays.

3. The access gates to the site shall remain locked outside of allowable working hours.

B. Material deliveries and removal of materials from jobsite shall be restricted to allowable work hours.

1. Material deliveries and removal of materials outside of these hours must be approved by the COR 72 hours in advance.

2. Material deliveries and removal of materials from jobsite shall not be made on weekends and holidays.

3. Material deliveries require inspections by the Government before being allowed onsite. Coordinate deliveries with COR 24 hours in advance to avoid unanticipated delays during deliveries.

Columbia Basin Project, WA Solicitation No. 140R1026R0001

01 14 12 - 2

4. Refer to Section 01 14 30 - Interruption of Services.

C. No equipment shall enter the instream channel of Icicle Creek, except when in the Low- Flow Work Period pumping from spillway pool, near the hatchery.

1. Only materials and equipment used for the temporary bypass pumping shall enter the water, with efforts made to minimize the total in-water work.

a. Equipment shall be lowered into the spillway pool using land-based equipment.

2. Other in-water work at other locations is not permissible.

D. No blasting is allowed on-site.

E. Within 150-feet of Icicle Creek, or any waterbody, replace all petroleum based hydraulic fluids with biodegradable products.

F. Contractor shall continue to maintain water continuously to the fish hatchery via existing pipeline, except when in the Low-Flow Work Period pumping from spillway pool, near the hatchery, to hatchery outside screen chamber during work under this contract.

See Section 31 03 10 – Diversion and Care of Water During Construction.

1. Pumping methods shall have a redundant system and continuous monitoring to ensure continuous flow. A minimum of 7 days notification prior of change of pumping methods shall be coordinated with the COR and USFWS Personnel.

2. Fish screens are required for pumping from the spillway pool and must be compliant with National Marine Fisheries Service and Washington Department of Wildlife criteria for anadromous fry-sized salmonids.

3. Contractor shall coordinate with other on-site contractors to ensure continuous flow.

4. Following spring release of juvenile fish, from April 17 to May 13 (low-flow period), Contractor shall maintain a minimum of 20 cfs of water continuously to the fish hatchery.

a. Maximum allowable flow: 42 cfs of water continuously to the fish hatchery.

5. All pumping materials shall be removed from site when not in Low-Flow Work

Period.

6. Vehicular access across the bridge to and from the spillway pool shall be maintained at all times.

G. Spillway pool work shall be coordinated with COR.

1. Work shall be discouraged during Tribal fishing season preparations and fishing, to maximum extent practicable.

Columbia Basin Project, WA Solicitation No. 140R1026R0001

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2. Tribal fishing scaffolding repairs, including near the spillway pool, occurs April 15-20 of any given year.

3. Tribal fishing occurs approximately May 1 through June 30 of any given year, and is subject to the timing of the fish runs.

H. Contractor vehicles shall be limited to HL-93 loading in accordance with AASHTO

LRFD.

I. Contractor vehicles shall be limited to 10 miles per hour along dirt access roads.

J. Contractor use of private land, see Section 01 14 10 – Use of Site.

K. Contractor may utilize Government roads and trails outside of the Contractor use area shown on the drawings with prior approval of the COR.

L. Contractor use of the Contractor Staging Area 3, as shown on drawing 222-D-60347, shall be limited to April 16 to October 14 of any given year.

M. Vehicle wheel loadings and equipment loads are not permitted when there is less than 2.5 feet of earthen cover over existing pipes and utilities. Take precautions to avoid damage to existing installations and utilities in accordance with Section 01 56 10 – Protection of Existing Utilities and Installations.

N. Avoid starting construction activities during the bird breeding season (March 1 to August

31) to the maximum extent practicable.

1. When Project activities cannot start outside the bird nesting season:

a. Conduct surveys prior to scheduled activity to determine if active nests are present within the Wildlife Analysis Area and buffer any active nesting locations found during surveys.

b. Surveys should be conducted by a qualified biologist no more than seven days prior to disturbance activities.

c. If active nests are detected during these surveys a no-activity buffer zone around the nest will be established by a qualified biologist based on species, Project disturbance level, topography, existing disturbance levels, and habitat type until fledging has occurred.

2. During ongoing Project activities if a bird establishes a new nest, the nest vegetation will not be removed or modified but no buffer zone will be required. If there is a pause in Project activities greater than seven days, an additional nesting bird survey would be needed.

O. Schedule all necessary vegetation removal, trimming, and grading of vegetated areas outside of the bird breeding season (generally March 1 to August 31) to the maximum extent practicable.

Columbia Basin Project, WA Solicitation No. 140R1026R0001

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PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Columbia Basin Project, WA Solicitation No. 140R1026R0001

Interruption of Services

01 14 30 - 1

SECTION 01 14 30

INTERRUPTION OF SERVICES

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for items of work for which interruption of services is required.

1.02 SUBMITTALS

A. Submit in accordance with Section 01 33 00 - Submittals.

B. RSN 01 14 30-1, Interruption of Electrical Services Request:

1. Area where work will be done (by number or other description).

2. Components and equipment requiring outages.

3. Outline procedures for accomplishing work including:

a. Specific safety precautions to be taken.

b. Type and location of barricades.

c. Warning signs.

d. Protective grounds and devices to be used.

4. Commencement time of work.

5. Duration of work.

6. Number of personnel and their classification.

7. Description of equipment to be used.

8. Information indicating that required materials are on site or data indicating shipping dates of materials not on site.

1.03 PROJECT CONDITIONS

A. Coordinate and schedule interruption of services with COR.

1. Coordinate work with Government operations.

2. No specific interruption of service request will be considered unless:

a. COR has reasonable assurance that materials and equipment required for work will be onsite.

Columbia Basin Project, WA Solicitation No. 140R1026R0001

Interruption of Services

01 14 30 - 2

b. Contractor will be prepared to perform work on date and during period of time requested for specific interruption of service.

3. Allowable time and available interruption of service periods will govern interruption of service requests, work scheduling, onsite delivery of materials, and required drawings and data submittals.

B. When work cannot be performed during an approved interruption of service period, notify COR that interruption of service is not required.

C. Show construction interruption of services greater than 4 hours in the construction schedule.

D. No interruption of water flow to the Leavenworth National Fish Hatchery, see Section 01 14 12 – Work Restrictions.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Columbia Basin Project, WA Solicitation No. 140R1026R0001

Project Management and Coordination

01 31 19 - 1

SECTION 01 31 19

PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Cost:

1. Include in prices offered in the Price Schedule for other items of work.

1.02 SUBMITTALS

A. Submit in accordance with Section 01 33 00 - Submittals.

B. RSN 01 31 19-1, Progress Review Meeting Agenda and Minutes:

1. Includes the following:

a. Meeting shall be held weekly at the work site project office.

b. Prepare agenda and distribute 24 hours before the meeting.

c. Prepare and distribute meeting minutes.

d. Attendees: Responsible representatives who have been fully informed of specifications with respect to technical requirements, and coordination necessary to complete construction. Representatives shall be determined on an as needed basis and typically should include:

1) Project Manager from Contractor.

2) Field Superintendent from Contractor.

3) COR and other Representatives from Bureau of Reclamation.

4) United States Fish and Wildlife Service staff and others identified by the COR.

5) Representatives may attend by telephone and / or video conference.

e. Purpose:

1) Review, schedule, construction progress, and coordination.

a) Review submittals register, submittals currently in review and approval, and meeting submittals due dates or delivery time frames.

b) Review safety, security, environmental, schedule, project issues and concerns, submittals, contractor Requests for

Columbia Basin Project, WA Solicitation No. 140R1026R0001

Project Management and Coordination

01 31 19 - 2

Information (RFI), Requests for Proposals (RFP), pending Contract Modifications, and other project related items.

c) Provide 3 week look-ahead schedule at least 2 hours before start of meeting.

d) Review as-built drawings.

e) Provide meeting minutes from the previous weekly meeting.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Columbia Basin Project, WA Solicitation No. 140R1026R0001

Contract Document Management System 01 31 30 - 1

SECTION 01 31 30

CONTRACT DOCUMENT MANAGEMENT SYSTEM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Contract Document Management System:

1. Payment: Lump sum price offered in the Price Schedule.

1.02 DEFINITIONS

A. CDMS: Contract Document Management System.

1. Contract Documents include, but are not limited to:

a. Specifications.

b. Contract Drawings.

c. Submittals.

d. RFCs: Request for Change (Contractor generated document).

e. RFIs: Request for Information (Contractor generated document).

f. RFPs: Request for Proposal (Reclamation generated document).

g. CMs: Contract Modifications.

h. Contractor Proposals.

i. Value Engineering Proposals.

j. Bureau of Reclamation (Reclamation) Inspection Reports.

k. Invoices and Progress Payments.

l. Contract Schedules.

m. Meeting Agendas and Meeting Minutes.

n. Letters and Memos.

1.03 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 – Submittals.

B. RSN 01 31 30-1, Approval Data:

1. Documentation of system capabilities.

2. Instructions for system use.

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01 31 30 - 2

C. RSN 01 31 30-2, Final Data:

1. DVD, CD or other electronic device approved by Government, of documents uploaded to CDMS.

1.04 QUALIFICATIONS

A. System provider: At least 5-years successful performance in providing required services.

1.05 CDMS REQUIREMENTS

A. CDMS shall be capable of generating, storing, tracking, categorizing, and managing Contract Documents.

B. Access:

1. Web-based:

a. Contract Documents are stored and accessed by authorized individuals via an internet site.

b. Compatible with web browsers MS Edge, Apple Safari, Mozilla Firefox, and Google Chrome.

2. Ability to upload Contract Documents and make available for user download in supported file formats, minimum:

a. Portable Document Format (.pdf).

b. MS Word.

c. MS Excel.

d. MS Project.

e. Oracle Primavera P6 Project Manager.

f. Drawing (.dwg).

g. Contract Manager.

3. Allow Contract Documents to be prepared by Contractor or by Government.

a. Preparing organization will control access of documents. See Document

Security and Backup paragraph below.

4. Contractor and Government shall each have a project manager for CDMS:

a. Each project manager shall have capabilities to assign users within their organization and to assign user rights which control access to documents based on user class and document type.

b. Each organization shall be capable of defining its access hierarchy.

c. Inclusion of users will be prerogative of organizational project manager.

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d. Government shall be able to create and modify project properties (i.e., Contractor, project location, description, proposal amount, project directory, etc.).

5. Email notifications shall be automatically sent to selectable users when new documents are submitted and available for viewing, or alerts are generated.

Examples:

a. Updates to project information (e.g., entry of a new submittal);

b. Changes to project information (e.g., approval of a submittal);

c. Alerts (e.g., submittal under review for >15 days without action).

6. Ability to link files. Examples:

a. RFP linked to a CM.

b. Submittal linked to a Specification or Drawing.

C. Reports:

1. CDMS shall generate reports that list and sort documents by status. Examples:

a. Submittals that have been approved.

b. Invoices paid to date.

c. RFIs under review.

2. Generate alerts when documents requiring action approach or exceed allowable time.

3. Generate customizable summary reports; examples include:

a. Submittal Turn-around.

b. RFI Turn-Around.

c. CM Processing Turn-Around.

d. Total CM costs.

e. Total CM Request Exposure.

4. Reports shall be printable, exportable as searchable .pdf or printer friendly HTML, and exportable to Excel, XML, or CSV.

5. Ability to link from an item in a report directly to the item by clicking on it:

a. For example: in a submittal report, clicking on a submittal that is 15-days old takes you directly to information on that submittal.

6. Capable of producing a complete and logically organized set of documents within

CDMS in both .pdf and .xml format.

D. Document Security and Backup:

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1. SSL encryption for secured data exchange between browser and server (Secure access to documents and information).

2. Allow document access security until authoring party chooses to share it with others:

a. Show parties that have access to a document.

b. Extent of document sharing shall be determined by authoring party.

c. Once documents are shared, track documents so that changes cannot occur without a record of changes.

3. Backup/Archiving to FTP site of documents to which an organization has access on a regular (minimum monthly) basis.

4. Documents shall be downloadable to FTP sites where Government and other organizations can each access their own data confidentially.

E. General Tracking and Control:

1. Documents shall be grouped into categories (Submittals, RFI, RFP, CM, Payments, Daily Inspection Reports, and Meeting Minutes).

2. CDMS shall track:

a. When documents were received or returned, as well as status of documents (e.g. Under Review; or Returned, Approved or Rejected, etc.).

3. Document changes including who entered or changed document and date change was made.

4. When a reviewer has opened an item.

F. Submittal Tracking and Control:

1. Ability to create master list of submittals (“Schedule of Submittals”.)

2. Customizable standard submittal form for entering information:

a. Required information includes:

1) Required submittal number (RSN), title, description, and specification section.

b. Upload submittal data in electronic format.

3. Track date received, date response due, date returned, and status:

a. Status designations may be modified to fit Government standard designations – Approved, approved subject to identified changes, or not approved.

4. Supply Submittal Tracking form for Government to enter review comments and action taken. Allow customizing of submittal tracking form:

a. Allow for Government to route submittal to third parties (e.g., consultant, internal design or operations and maintenance groups, etc.) by generating design-review transmittals with each submittal package item, to track

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5. Ability to generate automatic notification after specified days without response.

G. RFI Tracking and Control:

1. Supply standard RFI form to enter information.

2. Ability to create or attach documents to the RFI form or links to other documents within CDMS.

3. Ability for Government to route RFI to appropriate reviewers and for reviewers to enter comments into standard response form.

H. Inspection Reports Tracking and Control:

1. Ability to attach Reclamation standard inspection and report forms into CDMS and ability to create customizable inspection forms in CDMS. Typical forms:

a. Daily Inspection Report (DIR).

b. Survey requests.

c. Plant inspection reports.

d. Testing reports.

2. Ability to link or attach photos to forms and link forms to other documents within

CDMS.

I. Contract Modifications:

1. Supply standard Contractor Proposal form with ability to attach documents and link to other documents within CDMS.

2. Supply ability to upload Government’s standard CM form and RFP forms, or create an acceptable alternative, to enter information.

3. Ability to attach documents to these forms, and link to other documents within

CDMS.

4. Ability for Contractor to respond to RFP and CM form with Cost and Time impacts.

5. Ability to track date CM issued and date responded, with automatic notification after specified days without response.

J. Cost Tracking and Payment Request Management:

1. Ability to import payment items cost from a MS Excel spreadsheet.

2. Ability to edit percent complete and payment amount each month. Format to be spreadsheet, e.g. items available for editing at once, rather than needing to edit one item at a time, save, open next item and edit that, etc.

K. Correspondence:

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1. Ability to generate letters and memos:

a. Ability to attach documents to letters and memos, and to reference other documents within CDMS.

b. Ability to automatically assign sequential numbers to letters and memos.

2. Ability to generate responses to letters and memos:

a. System automatically generates memo suffixes; e.g., 1st response to Memo

32 to be 32.1, 2nd response to be 32.2, etc.

3. Official correspondence from Reclamation to Contractor shall contain

Reclamation’s official letterhead and corresponding logos.

4. Ability to generate meeting agendas and meeting minutes and to attach documents to the minutes:

a. CDMS shall automatically assign sequential meeting numbers.

L. Miscellaneous Tracking and Controls:

1. Ability to generate logs tracking RFIs, CORs, COs, Submittals, Payments, Memos, DIR’s, survey requests, plant inspection reports and testing reports.

2. Ability to filter logs based on criteria e.g., for Submittals: Specification Section, Days Out, Status (approved, partially approved, approved subject to identified changes and resubmit, or not approved.); for RFI’s: Days out, Status (Open/Closed), Specification Section/Dwg No., and Responsibility/Ball-In-Court.

3. Ability to sort Logs based on a criterion; e.g., for Submittal, Specification Section, Days Out, Status, or other criteria determined by COR.

4. Ability to provide forms to match Reclamation’s CM Form and Progress Payment Form or other forms when needed.

5. Ability to track Cost Exposure with links to RFI and CM requests.

6. Ability to measure productivity benchmarks on a project such as computing average review days for RFIs and submittals, categorize CMs, and track total CM percentages by category.

7. Ability for keyword search of documents in database.

8. Ability to allow online Payment Requests (electronic invoicing) by Contractor.

M. Budget and Funding Source Tracking:

1. Ability to enter funding sources and assign contract line items to multiple funding sources.

PART 2 PRODUCTS

A. Commercially available products having the salient characteristics of Parts 1 and 3.

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PART 3 EXECUTION

3.01 IMPLEMENTATION

A. CDMS shall be in place and operating before Contractor transmits any Contract Documents to Government, except, Pre-award documents such as signed offers/amendments, RSN 01 31 30-1, Approval Data, RSN I-04 Bonds, and RSN I-08 Liability Insurance:

1. CDMS operation includes COR, or other authorized Government representative, having program control to assign users and user rights to Government personnel to access appropriate areas of the system.

B. Contractor shall input entrees to the Schedule of Submittals before making submittals.

Include:

1. RSNs listed in List of Submittals table found in Section 01 33 00 - Submittals.

2. Scheduled submittal date.

C. Contractor shall provide a report of submittal status monthly or as requested by COR.

Submittal status report shall be in a table format and include:

1. Required Submittal Number (RSN).

2. Section Title.

3. Submittal Title.

4. Date Submitted.

5. Date of Response.

6. Approval Status (approved, partially approved, approved subject to identified changes and resubmit, or not approved.)

7. Days in Review.

8. Due Date.

D. CDMS shall be operational until final project closeout.

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Construction Program

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SECTION 01 32 10

CONSTRUCTION PROGRAM

PART 1 GENERAL

1.01 MEASUREMENT AND PAYMENT

A. Costs:

1. Developing Baseline Schedule: Include in lump sum price offered in the Price

Schedule for Mobilization and Preparatory Work.

2. Updating and Using Construction Program: Include as part of Contractor’s overhead.

1.02 DEFINITIONS

A. Schedule: The Critical Path Method (CPM) of planning and scheduling a construction project where activities are arranged based on activity relationships and network calculations determine when activities can be performed and the critical path of the project.

B. Project Calendar(s): Cross reference of numerical work days with calendar days. Project calendars serve as the basis for day/date conversion and assign work days and non-workdays.

C. Resources: Equipment, labor or crews, materials, subcontractors, fabricators, manufacturers, and consultants.

D. Out of Sequence Work: An activity that starts before its predecessor activities are completed.

1.03 REFERENCE STANDARDS

A. Associated General Contractors of America (AGC)

1. AGC Manual Construction Planning and Scheduling

Manual, 2015

1.04 SUBMITTALS

A. Submit the following in accordance with Section 01 33 00 - Submittals.

1. Furnish database files in format compatible with Oracle Primavera P6

Professional Project Management.

2. Upon request, provide information and data used to develop and maintain the

Construction Program to the CO.

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B. RSN 01 32 10-1, Representative Information:

1. Designation of authorized representative to develop and maintain Construction

Program. Include resume with training and experience.

C. RSN 01 32 10-2, Baseline Schedule:

1. Include:

a. Construction Program/Schedule database.

b. Definition of project calendars.

c. Primavera layout file (.plf).

d. Primavera file extension (.xer)

e. Gantt chart (Bar chart) for project on 11 by 17-inch print(s) and in portable document format (.pdf).

f. Activity report including logic constraints consisting of predecessors, successors, and constraint dates.

g. Tabular listings of resources and resource limitations used to produce baseline schedule. Correlate resources with schedule assumptions and offered price. Resource listings may be independent of schedule database.

h. Narrative explanation of project schedule development. Include impacts of resource limitations and weather conditions on project schedule development. Include planned number of work hours per day and hours per day for subcontractors.

D. RSN 01 32 10-3, Updated Schedule Reports:

1. This submittal is required for a proper invoice for progress payments in accordance with the clauses at FAR 52.232-27 - Prompt Payment for Construction Contracts. In accordance with subparagraph (a)(i)(A) of the clause at FAR 52.232-27 - Prompt Payment for Construction Contracts, Government disapproval of this submittal will be considered failure of the Contractor to comply with contract requirements and payment due date may be delayed until 14 days after submittal contents are approved.

2. Include:

a. Construction Program database with updated activity and milestone data.

b. Definition of project calendars if revised from baseline calendars.

c. Primavera layout file (.plf).

d. Primavera file extension (.xer)

e. Gantt chart for project on 11 by 17-inch print(s) and in portable document format (.pdf).

f. Narrative report specifically stating status of project.

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1) When negative float exists, cite specific actions and conditions which caused "behind schedule" condition and provide proposed course of action to complete the project within the specified delivery time. When float changed from previous month’s updated schedule, explain reason for change.

2) List of Contractor-initiated changes to current schedule stating reason for action taken and unresolved issues relating to the Construction Program. Government reserves the right to reject Contractor-initiated changes to current schedule which negatively impact Government action which was initiated on the basis of current schedule.

3) Discuss contract milestones and significant activities that were started, continued, or completed during the update period or scheduled during the next update period.

g. Submittal Register:

1) List submittals as listed in Table 01 33 00A.

2) Update Submittal Register monthly to include submittals and revised submittals. Register fields shall include RSN name and number, date submitted, date of response, status (e.g., approved, not approved, resubmittal required).

3) This register document is separate from scheduling database.

E. RSN 01 32 10-4, Time Impact Analysis:

1. Include:

a. Construction Program database with proposed revised activity and milestone data.

b. Proposed revised schedule due to change or delay. Highlight or list added, changed, or deleted activities.

c. Primavera layout file (.plf).

d. Primavera file extension (.xer)

e. Gantt chart for project on 11 by 17-inch print(s) and in portable document format (.pdf).

f. Narrative report explaining results and conclusions.

1.05 QUALIFICATIONS

A. Representative: Experienced in developing and maintaining construction schedules and knowledgeable of activities and progress on-site to develop and maintain accurate and reliable schedules. Experience shall include scheduling for at least two other projects of comparable complexity and Primavera P6 training offered by certified instructors.

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1.06 GENERAL

A. Develop, maintain, and use Construction Program to plan, monitor, evaluate, and report accomplishment of work.

1.07 SCHEDULES

A. Prepare construction schedules using Critical Path Method outlined in AGC Manual. Use a computer software program to perform mathematical analysis of scheduling data.

1. Prepare schedule based on required sequence and interdependence of activities.

Logically sequence activities.

2. Prepare detailed activity network for accomplishing required work organized by

Work Breakdown Structure (WBS). Utilize WBS in lieu of activity codes for organization of schedule. If activity codes are utilized in addition to WBS, use unique activity code names assigned as project codes rather than global codes.

3. Activities except “Award” shall have predecessor activities and activities except “Contract Complete” shall have successor activities.

4. Meet contract requirements; milestone(s) in accordance with the clause at FAR 52.211-10, Commencement, Prosecution, and Completion of Work; and relevant clauses and specification sections. Include interim milestone dates, Government interface dates, contract completion date, and other time or seasonal constraints specified in contract documents.

5. Include work of subcontractors, Government interfaces, and contract milestones.

6. Schedule activities to occur as early as possible without unwarranted constraints.

7. Adjust Construction Program/schedule for seasonal weather conditions. Provide a narrative explaining the expected weather and plan for incorporation in schedule.

Consider work influenced by high or low ambient temperatures or precipitation.

Utilize Primavera P6 calendars to depict historical weather days that impact work.

Assign weather calendars to work impacted by weather.

8. Reference activities to contract line item number (CLIN) and specification section identified in the Schedule using user-defined fields.

9. Define activities to level of detail resulting in their durations being no greater than 20 workdays.

a. Durations for administrative activities (e.g., submittals and reviews) fabrication, manufacturing, and typical level of effort activities (e.g., dewatering, storm water management) shall not be subject to workday duration limitation.

10. Include separate activities for submittal preparation and submittal reviews when submittal addresses work that involves significant quantities, long lead times, is on the critical path or near critical path, or as requested by the COR. Assign Government submittal review activities to a seven-day calendar with durations as

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11. Include separate activities for fabrication or manufacturing when work involves significant quantities, long lead times, is on the critical path or near critical path, or as requested by the COR

12. Include contract title, contract number, and Contractor’s name on transmittal cover sheet and each sheet of Gantt chart.

13. For each activity on Gantt chart, display activity identification number, activity description, planned or original duration, start date, finish date, total float, and calendar identification. Do not display early start and late start fields.

14. Include table of abbreviations used in the schedule, listed and defined alphabetically.

15. Use finish to start logic relationships between activities. Do not utilize start to start, finish to finish, or start to finish logic relationships. Start to start logic may be utilized on start milestones and finish to finish logic may be utilized on finish milestones only. Do not use positive or negative lead or lag times.

16. Use durations in units of whole workdays.

17. Provide best estimate of time required to complete activity considering quantity of work, work conditions, location of work, and planned resources for activity.

18. Equate durations of Government reviews and other identified actions to maximum number of calendar days specified in their respective paragraphs.

19. Establish workday calendar(s) and use these in the schedule to translate activity's workday duration into calendar dates. Use unique calendar names; do not use software default calendar names. Save calendars as project calendars, not global calendars.

B. Baseline Schedule:

1. Represents Contractor’s as-planned approach to accomplishing the work. Do not include actual start dates, percent completes, or actual finish dates.

C. Updated Schedule:

1. Meet monthly with COR at Government’s project office, by remote meeting, or at a location approved by the COR, to review progress made to end date of progress payment period. Establish dates that activities were started and completed and remaining duration for each activity started but not completed during the period.

a. Discuss and mutually agree upon changes to the schedule.

b. Out-of-sequence activities are not allowed. Revise logic to reflect change in work plan.

c. Finalize updated Construction Program database with mutually agreed upon changes.

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2. Following receipt of executed contract modification, incorporate activity data stipulated in modification into current schedule for inclusion in next scheduled progress update. Provide appropriate logic relationships for revised activities.

3. Assign a unique project file name for each schedule update.

1.08 TIME IMPACT ANALYSIS

A. Provide time impact analysis for contract changes (e.g., change order, proposed modification, or value engineering change proposal) to support a claim or request for equitable adjustment to the contract due to delay or accelerated schedule.

B. The CO may use time impact analysis to determine if time extension or reduction to contract milestone dates is justified.

1. Time impact analysis is required for contract changes whether the Contractor’s current schedule milestone dates are the same as, earlier than, or later than, those required under the contract.

2. Changes, additions, or deletions to activities; activity durations; activity time frames; or activity predecessors and successors shall not automatically determine that extension or reduction of contract time is warranted or due the Contractor.

3. Time extensions for performance will be considered only to the extent that the Contractor’s current scheduled milestone dates exceed contract milestone dates.

C. Float is not for exclusive use by or benefit of either the Government or the Contractor.

D. Prepare a single time impact analysis for modifications issued after Notice to Proceed (NTP) and prior to approval update.

E. Perform time impact analyses using data in most recent approved schedule update prior to change or delay event.

1. Prepare proposed revised schedule and narrative description describing and highlighting changes or delays.

2. Prepare summary comparing results of two schedule analyses: One using current schedule data from last approved updated schedule prior to event requiring analysis, and one using proposed schedule data incorporating changes or delays.

a. Show contract milestones and activities whose periods of performance have shifted as result of change which affects production and manufacture schedules, material orders, construction seasons, and labor and equipment utilization.

b. For activities directly affected by change or delay, include the current and proposed items:

1) Activity description.

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2) Types and quantities of major pieces of equipment, principal manpower, and pacing materials (materials that affect activity start, duration, or finish).

3) Activity duration.

4) Narrative containing rationale used in developing the proposed logic relationships and activity data.

c. Data date for impacted schedule used in comparison shall be the same as approved updated schedule data date.

d. Base schedule comparisons on status of work and available float at time the CO directs or proposes change to the work, the Contractor submits a value engineering change proposal, or when a delay occurs as shown in approved updated schedule.

1.09 REVIEW AND EVALUATION

A. Baseline Schedule:

1. Within 21 calendar days after receipt of baseline schedule:

a. COR will approve or not approve proposed baseline schedule.

b. Upon request from the CO, meet with COR for a joint review of proposed baseline schedule.

c. If schedule is not approved, revise and resubmit within 7 calendar days following date of rejection letter.

2. Do not proceed with onsite work, except mobilization and surveying, until baseline schedule has been approved by the Government.

B. Updated schedules:

1. Submit updated Construction Program schedule monthly.

2. Submit updated schedule at least seven days prior to the submission of each invoice request for progress payment.

3. If updated schedule is not approved, revise and resubmit updated schedule within

7 calendar days following date of…