C04_CSS_Commerical Products and Services 12444527Q0006.pdf

LTBMU Parking Lot Snow Removal and Ice Mitigation Services 12444527Q0006

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.

Solicitation number 12444527Q0006 is issued as a Request for Quotation (RFQ) for periodic snow removal services across three (3) administrative sites of the Lake Tahoe Basin Management Unit

(LTBMU).

This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 561730 The small business size standard is $9.5 million. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.

Statement of Requirement

The project requires periodic, performance-based snow removal and ice mitigation services from three

(3) administrative sites of the Lake Tahoe Basin Management Unit (LTBMU) to ensure uninterrupted, safe facility access throughout the winter seasons. The contractor shall be responsible for clearing accumulated snow on all designated asphalt and concrete pavements, roadways, parking areas, and walkways utilizing both heavy plow methods and specialized rotary snow removal equipment. The Contractor shall furnish all necessary labor, qualified equipment operators, machinery, tools, materials, and supplies necessary for the execution of snow removal operations as specified.

Refer to the attachment titled “LTBMU Snow Removal SOW” for a complete list of requirements, site definitions, and the full graphical layout drawings detailing required clearance areas, obstacle caution zones, and designated snow piling parameters for each administrative site.

Core Project Locations & Operational Delivery Parameters Services shall be physically performed and delivered directly to the following coordinate administrative facilities:

Site 1: LTBMU Forest Supervisor's Office

• Address: 35 College Drive, South Lake Tahoe, CA 96150.

• Morning Clearance Mandate: Contractor shall remove all accumulated snow from designated roadways, walkways, and parking areas when a minimum threshold of 4 inches of snow has fallen.

Operations must be executed seven days a week early enough to have all areas completely cleared of snow by 0630 hours local time.

• Subsequent Daily Operations: If a subsequent, dynamic winter storm accumulates an additional minimum of 6 inches of snowfall during the day by 1400 hours, the contractor must clear designated areas to ensure government vehicles can continuously enter and leave the facility safely.

• Site Hazard Boundaries: Operators must exercise extreme caution to prevent property damage to the perimeter fences at the west side parking lot, the over-the-bank dropdowns on the Northwest side of the primary building, and the structural secure government vehicle parking area fences.

https://www.fs.usda.gov/r05/laketahoebasin

Site 2: LTBMU Meyers Work Center

• Address: 3030 Highway 50, Meyers, CA 96150 (Approximately 8 miles south of South Lake

Tahoe).

• Morning Clearance Mandate: Contractor shall remove accumulated snow from designated roadways and transit zones seven days a week only when a minimum threshold of 4 inches of snow has fallen. Clearance operations must be fully completed by 0700 hours local time.

• Subsequent Daily Operations: If an additional minimum of 6 inches of snowfall accumulates during a single continuous weather event by 1400 hours, the contractor must initiate secondary clearance operations to maintain safe vehicle ingress and egress.

Site 3: LTBMU South Shore Estates Area

• Address: South Lake Tahoe, CA (Located approximately 2.5 miles northwest of South Lake Tahoe and approximately 1/4 mile west of the Camp Richardson Resort).

• On-Call Delivery Mandate: This historic facility operates strictly on an on-call basis behind a locked perimeter security gate. Performance must be completely executed within 24 hours of standard official notification issued by the designated Forest Service point of contact, Bailey Cowell at 530-721-6109 or bailey.cowell@usda.gov

Workmanship, Liability, and Safety Standards

• Site Familiarization: Contractors are strongly encouraged to independently visit and thoroughly familiarize themselves with the topography, pavement boundaries, and surrounding structures of all roads and parking lots prior to proposal submission or the initiation of performance.

• Personnel Qualifications: All work shall be performed in an expert, highly skillful, and professional manner. The contractor must provide fully qualified, competent equipment operators. At least one designated individual on-site during active clearance operations must be fully conversant in the English language.

• Property Liability: The contractor shall be held strictly liable for any loss, severe damage, structural degradation, or physical destruction resulting from negligent or wrongful acts committed by the firm, its operators, or its subcontractors. Extreme care must be exercised to prevent hidden plow damage to adjacent trees, concrete curbs, electrical boxes, utility structures, or landscaping obstacles covered by snow. Avoidable or major damage to trees and administrative facilities will result in immediate direct cost deductions from monthly payments due to the contractor.

Holiday Exclusion Windows & Emergency Mandates

No standard baseline snow removal operations or non-emergency maintenance actions are authorized on-site during the following specific federal holiday windows:

• Memorial Day Window: May 27th to May 30th.

• Independence Day Window: July 1st to July 4th.

• Labor Day Window: September 2nd to September 5th.

mailto:bailey.cowell@usda.gov

Emergency Performance Exception: Because this is a performance-based winter safety contract, if unseasonal winter weather triggers the mandatory 4-inch snow accumulation threshold during these specific holiday windows, the contractor remains fully obligated to execute morning emergency access clearances to maintain administrative site availability and safety.

Schedule of Items

Item Supplies/Services Qty Unit Unit Price Total Price

0001 Base Year: Snow removal (LTBMU Supervisor's office) 2 EA $ $ 0002 Base Year: Snow Removal (Meyers Work Center) 2 EA $ $

0003 Base Year: Snow Removal (Tallac Historic Site / South Shore Estates Area) 2 EA $ $

1001 Option Year 1: Snow removal (LTBMU Supervisor's office) 12 EA $ $

1002 Option Year 1: Snow Removal (Meyers Work Center) 12 EA $ $

1003 Option Year 1: Snow Removal (Tallac Historic Site / South Shore Estates Area) 12 EA $ $

2001 Option Year 2: Snow removal (LTBMU Supervisor's office) 12 EA $ $

2002 Option Year 2: Snow Removal (Meyers Work Center) 12 EA $ $

2003 Option Year 2: Snow Removal (Tallac Historic Site / South Shore Estates Area) 12 EA $ $

3001 Option Year 3: Snow removal (LTBMU Supervisor's office) 12 EA $ $

3002 Option Year 3: Snow Removal (Meyers Work Center) 12 EA $ $

3003 Option Year 3: Snow Removal (Tallac Historic Site / South Shore Estates Area) 12 EA $ $

4001 Option Year 4: Snow removal (LTBMU Supervisor's office) 12 EA $ $

4002 Option Year 4: Snow Removal (Meyers Work Center) 12 EA $ $

4003 Option Year 4: Snow Removal (Tallac Historic Site / South Shore Estates Area) 12 EA $ $

Grand Total Base Plus All Option Years: $

Order-Level Materials (OLMs) Quoters shall clearly identify any proposed Order-Level Materials (OLMs) in their quotation. OLMs must be listed separately from baseline service and labor categories. At a minimum, the quotation shall include the item description, quantity, unit of measure, unit price, extended price, vendor source, and formal price support documentation (e.g., catalog pricing, vendor quote). Quoters shall certify that all proposed OLMs are not awarded contract line items. OLMs shall not be embedded in regular labor rates or other fixed service CLINs. The Government reserves the right to reject or remove any item not clearly identified and supported as an OLM.

Technical Data Technical data, maps, and supporting documentation associated with this solicitation are included directly within the “LTBMU Snow Removal SOW” attachment. No separate drawing, blueprint, or schematic files will be issued. Offerors are encouraged to thoroughly review all site layout materials embedded in the SOW prior to proposal submission.

Federal Acquisition Regulation (FAR) and United States Department of Agriculture Acquisition Regulation (AGAR) Clauses and Provisions The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions.

Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2 Clauses Incorporated by Reference Feb 1998 This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also the full text of the clause may be accessed electronically at Internet address https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Nov 2025) ☐ Alternate I (Nov 2025) of 52.212-4 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.222-50 Combating Trafficking in Persons (Nov 2025)

☐ Alternate I (Nov 2025) of 52.222-50 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3 Protest After Award (Sep 2025) 52.233-4 Applicable Law for Breach of Contract Claim (Sep 2025) 52.240-91 Security Prohibitions and Exclusions (Nov 2025)

☐ Alternate I (Nov 2025) of 52.240-91 52.244-6 Subcontracts for Commercial Products and Commercial Services (Nov 2025) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

The following clauses are applicable if checked:

☐ 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) with Alternate I (Nov 2021) of 52.203-6 ☐ 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) ☐ 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 ☒ 52.204-13 System for Award Management—Maintenance (Nov 2025) ☐ 52.204-91 Contractor identification (Nov 2025) ☐ 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2025) ☐ 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Sep 2025) ☐ 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Sep 2025) ☐ 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Nov 2025) ☒ 52.219-6 Notice of Total Small Business Aside (Nov 2025)

☐ Alternate I (Mar 2020).

☐ 52.219-8 Utilization of Small Business Concerns (Nov 2025) ☐ 52.219-9 Small Business Subcontracting Plan (Nov 2025)

☐ Alternate III (Nov 2025) of 52.219-9.

☐ Alternate IV (Nov 2025) of 52.219-9

☐ 52.219-14 Limitations on Subcontracting (Nov 2025) ☐ 52.219-16 Liquidated Damages—Subcontracting Plan (Nov 2025) ☐ 52.219-33 Nonmanufacturer Rule (Nov 2025) ☒ 52.222-3 Convict Labor (June 2003) ☐ 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Nov 2025) ☐ 52.222-35 Equal Opportunity for Veterans (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-35 ☐ 52.222-36 Equal Opportunity for Workers with Disabilities (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-36 ☐ 52.222-37 Employment Reports on Veterans (Nov 2025) ☐ 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010 ☒ 52.222-41 Service Contract Labor Standards (Aug 2018) ☒ 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage -- Fringe Benefits Heavy Equipment Operators $43.86/hr.

Heavy Truckdrivers $29.24/hr.

Health & Welfare benefits $5.92/hr.

☐ 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) ☒ 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) ☐ 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) ☐ 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (Nov 2025) ☒ 52.222-54 Employment Eligibility Verification (Nov 2025) ☒ 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) ☐ 52.222-90 Addressing DEI Discrimination by Federal Contractors (Apr 2026) ☐ 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (Nov 2025) ☐ 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008)

☐ Alternate I (May 2008) of 52.223-9 ☐ 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Nov 2025) ☐ 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Nov 2025) ☐ 52.223-23 Sustainable Products and Services (Nov 2025) ☐ 52.224-3 Privacy Training (Jan 2017)

☐ Alternate I (Jan 2017) of 52.224-3 ☐ 52.225-1 Buy American-Supplies (Nov 2025)

☐ Alternate I (Oct 2022) of 52.225-1 ☐ 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (Nov 2025)

☐ Alternate II (Nov 2025) of 52.225-3.

☐ Alternate III (Nov 2025) of 52.225-3.

☐ Alternate IV (Oct 2022) of 52.225-3

☐ 52.225-5 Trade Agreements (Nov 2023) ☐ 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States (May 2020) ☐ 52.225-26 Contractors Performing Private Security Functions Outside the United States (Oct 2016) ☐ 52.226-4 Notice of Disaster or Emergency Area Set-Aside (Nov 2007) ☐ 52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area (Aug 2025) ☐ 52.229-12 Tax on Certain Foreign Procurements ☐ 52.232-29 Terms for Financing of Purchases of Commercial Products and Commercial Services (Nov 2021) ☐ 52.232-30 Installment Payments for Commercial Products and Commercial Services (Nov 2021) ☒ 52.232-33 Payment by Electronic Funds Transfer— System for Award Management (Oct 2018)

☐ 52.232-34 Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) ☐ 52.232-36 Payment by Third Party (Nov 2025)

☒52.236-13 Accident Prevention—Alternate I (Nov 2025).

• Specific Site Mandated Safety Controls: Heavy motorized equipment, including snowplows, rotary blowers, and support vehicles, must be equipped with functional backup alarms, high-visibility strobe lights, and winterization safety gear suitable for alpine operating conditions. Contractor shall select an authorized on-site safety supervisor. Contractor must submit a written project safety plan to the Contracting Officer for approval prior to the initiation of any physical work operations on the administrative sites.

☐ 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) ☐ 52.237-3 Continuity of Services (Jan 1991) ☐ 52.240-92 Security Requirements (Nov 2025) ☐ 52.240-93 Basic Safeguarding of Covered Contractor Information Systems (No 2025) ☐ 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2025)

☐ Alternate I (Apr 2023) of 52.247-64.

☐ Alternate II (Nov 2021) of 52.247-64

Other Applicable Clauses

52.217-8 Option to Extend Services (Nov 1999) 30 calendar days prior to contract expiration 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) 30 Calendar days prior to contract expiration and 60 days

(c) five years.

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

AGAR Clauses This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of the clause may be accessed electronically at Internet address https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf.

AGAR 452.203-70 Unenforceable Supplier Terms (MAY 2026)

AGAR 452.204–70 Modification for Contract Closeout (Apr 2026)

AGAR 452.204‑71 Personal Identity Verification and Workforce Integrity of Contractor Employees (Apr 2026)

AGAR 452.236-70 Electronic Submission of Payment Requests (Sep 2026)

Solicitation Information https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf

Award Type

It is anticipated that a single, Firm-Fixed Price (FFP) Purchase Order consisting of one (1) one-year base period and four (4) sequential one-year option periods shall be awarded as a result of this synopsis/solicitation. The total duration of this contract action shall not exceed five (5) years and six

(6) months.

The Government intends to make one award from this solicitation. Therefore, to be considered responsive and eligible for technical evaluation, contractors must submit firm pricing for all individual line items (CLINs 0001 through 4003) across the entire baseline schedule. Failure to propose pricing for all individual line items shall result in a quotation being excluded from further consideration.

Evaluation and Basis for Award

The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below. Award will be made to the offeror representing the best value to the Government.

The Government will utilize the Lowest Price Technically Acceptable (LPTA) source selection process, executed via a strict Price-First evaluation technique.

1. Initial Price Ranking: All electronic quotes received by the strict deadline will be initially ranked by total proposed price (the cumulative total of the Base Year and all individual Option Years calculated together).

2. Technical Review Sequence: The Government will select the single lowest-priced quote from the ranking array. The non-price factors (Technical Capability and Past Performance) for that quote will be evaluated on a strict pass/fail (acceptable/unacceptable) basis.

3. Award Determination: If that single lowest-priced quote is evaluated as "Acceptable" across all non-price factors, that quoter represents the best value. The evaluation process will conclude immediately, and award will be made. No other quotes will be reviewed.

4. Subsequent Reviews: If the lowest-priced quote is evaluated as "Unacceptable" in any non-price factor, it will be excluded. The Government will then proceed to evaluate the technical package of the next lowest-priced quote in the ranking sequence, repeating this iterative process until a quote is found that is completely technically acceptable.

Non-Price Evaluation Standards Quoters must receive an "Acceptable" rating in both of the following factors to be eligible for contract award:

https://www.visiblethread.com/glossary/lpta-lowest-price-technically-acceptable/

Factor 1 - Technical Approach/Capability: Evaluated on a pass/fail basis. The Government will review the quoter's documentation to ensure it demonstrates a sound approach, clear understanding of the project scope, equipment capacity to execute both plow and rotary clearance methods, the immediate availability of qualified operators to hit early morning clearance timelines (0630 hours for Site 1, 0700 hours for Site 2), and the presence of an on-site supervisor fully conversant in the English language.

• Voluntary Experience Questionnaire: To assist with the evaluation, quoters are encouraged, but not required, to complete and submit Form FS-6300-27 (Experience Questionnaire).

Submission is strictly voluntary; quoters who choose not to utilize this form will not be penalized, provided their independent proposal text clearly satisfies all baseline standards.

Factor 2 - Past Performance: Evaluated on a pass/fail basis. The Government will review the quoter's submitted performance history to determine the relevance and quality of recent snow removal or grounds maintenance actions. The Government may utilize any references provided, along with information available from past contracts/orders with the USDA, other Federal agencies, or the Contractor Performance Assessment Reporting System (CPARS) to determine if the Contractor has acceptable or neutral Past Performance.

• Acceptable: The contractor shows a demonstrated ability to meet contract requirements in prior or current contracts, including quality of work, timeliness, cost control, business relations, and adherence to contract terms.

• Neutral: Offeror does not have a past performance record.

• Unacceptable: The contractor has a documented history of failing to meet contract requirements, including poor quality, missed deadlines, cost overruns, lack of responsiveness, or unethical behavior.

Delivery Information & Shipping Instructions

• F.O.B. Destination: Services and operational clearances are requested strictly as F.O.B.

Destination across all physical facility coordinate points. Early operational responses to weather accumulations are mandatory to maintain administrative site access.

• Physical Facilities Performance Addresses:

• Site 1: LTBMU Forest Supervisor's Office, 35 College Drive, South Lake Tahoe, CA 96150.

• Site 2: LTBMU Meyers Work Center, 3030 Highway 50, Meyers, CA 96150.

• Site 3: LTBMU South Shore Estates Area, South Lake Tahoe, CA (approx. 2.5 miles northwest of South Lake Tahoe).

Qualification Requirements

Offerors, or the product or service, are not required to meet a formal pre-qualification roster requirement to be eligible for award but must independently fulfill all Technical Capability and Past Performance parameters detailed under the evaluation framework to obtain a rating of "Acceptable".

https://ocfs.ny.gov/forms/index.php?page=79

Other Information - Include any other information as needed for the solicitation.

52.252-1 Solicitation Provisions Incorporated by Reference Feb 1998 This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (Nov 2025) o Amended Period for Acceptance: The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

Mandatory Representation and Certification Provisions

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017) 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations - Representation (Sep 2025) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Sep 2025) 52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Nov 2025)

The following provisions are applicable if checked:

☒ 52.204-7 System for Award Management—Registration (Nov 2025)

☐ Alternate I (Nov 2025) to 52.204-7 ☒ 52.204-90 Offeror Identification (Nov 2025)

Other Applicable FAR Provisions

52.217-5 Evaluation of Options (Nov 2025) 52.237-1 Site Visits (Apr 1984)

AGAR Provisions This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of the clause may be accessed electronically at Internet address https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf.

https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf

AGAR 452.203-70 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Certification (Dec 2025)

Technical Questions Cut-Off Deadline All questions regarding the technical specifications, site layouts, or clause structures of this solicitation shall be submitted via email directly to the Contract Specialist at Michael.Wheelock@usda.gov.

Questions are due no later than October 27, 2026, at 10:00 AM Eastern Time to ensure the government has sufficient time to formulate and publish an official amendment response prior to solicitation closing. Email subject lines must clearly include the solicitation name and number.

Final Quotation Submission Deadline Quotations must be submitted completely and electronically via email directly to the Contract Specialist, Michael J. Wheelock, at Michael.Wheelock@usda.gov. Quotes must be received in his inbox no later than October 30, 2026, at 10:00 AM Eastern Standard Time (EST). Late submissions or partial files received after this strict cutoff timeline will be marked non-responsive and will not be considered for evaluation or award.

Invoice Submission and Payment Instructions Electronic Invoicing through Invoice Processing Platform (IPP)

• (a) Mandatory Submission Method: Invoices for services delivered and accepted under this Purchase order shall be compiled and submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform (IPP). The Government will not accept hard copy paper invoices or direct email invoice attachments for processing.

• (b) Invoice Frequency and Billing Unit: The Contractor shall submit invoices monthly in arrears. Each electronic invoice submission must map directly back to the active line items (CLINs) established in the Pricing Schedule. Invoices must clearly delineate:

1. The specific administrative site location (Site 1, Site 2, or Site 3).

2. The specific date and time window of each individual snow removal occurrence

(event/EA unit).

3. The cumulative number of approved service occurrences executed during that billing cycle.

• (c) Supporting Documentation Requirement: To facilitate quick verification and approval by the Contracting Officer’s Representative (COR), the Contractor must upload a digital service log spreadsheet as an attachment to each IPP invoice. Failure to attach the verified service log will result in the immediate rejection of the electronic invoice within the IPP system.

http://usda.gov/

NOTICE FOR FILING AGENCY PROTESTS

United States Department of Agriculture (USDA) Protest Procedures

The United States Department of Agriculture (USDA) is committed to fair, transparent, and efficient acquisitions. Interested parties with concerns about this solicitation are encouraged to seek resolution through the following USDA procedures.

Tier 1: Contracting Officer Concern Resolution

Submission: Interested parties with concerns about either the solicitation or subsequent award should first submit their concern directly to the Contracting Officer, providing sufficient detail to allow the Contracting Officer to understand and assess the issue.

Process: The Contracting Officer will review the concern, seek clarification as needed, and engage with the interested party to attempt prompt resolution.

Review Timeline: The Contracting Officer will make every effort to provide a response or resolution within 10 business days of receiving the concern.

Effect on Award or Performance: Tier 1 engagement is not considered an official notification of filing an agency protest and does not pause solicitation deadlines, delay award decisions, or suspend contract performance.

Next Steps: If the matter cannot be resolved at Tier 1, the interested party may file a written agency protest under Tier 2.

USDA encourages all parties to seek resolution with the Contracting Officer before filing an agency protest.

Tier 2: Agency Protest If concerns cannot be resolved at Tier 1, an interested party may file a written agency protest with either the Contracting Officer or the USDA Independent Review Authority. The decision by the USDA Independent Review Authority is an alternative to a decision by the Contracting Officer. The USDA Independent Review Authority will not consider an appeal of the Contracting Officer’s decision on an agency protest.

The protest must state whether the protester elects review by the Contracting Officer, by the UDSA Independent Review Authority. If no election is stated, the Contracting Officer will decide the protest.

Required Information: Protests shall include the information set forth in FAR 33.104-4 (a)(3).

Failure to submit the required information may result in a delay or dismissal of the protest.

Submission: Agency protests should be submitted electronically to SPE.inquiry@usda.gov and the Contracting Officer.

Timeliness: Protests must be filed within the timeframes specified in FAR 33.104.

mailto:SPE.inquiry@usda.gov

Effect on Award or Performance: Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined to be in the best interest of the Government.

Review Timeline: USDA strives to resolve agency-level protests within 35 business days of receipt.

Election of Forum: By filing a protest with USDA, the protesters agree not to file a protest on the same matter with the Government Accountability Office (GAO) or any other external forum while the agency protest is pending. If such a protest is filed externally, the USDA agency protest will be dismissed.

Questions: Questions regarding this notice or protest procedures should be directed to the Contracting Officer identified in this solicitation.

Statement of Requirement