Questions and Answers Document 12444527Q0006.pdf

LTBMU Parking Lot Snow Removal

Questions and Answers

12444527Q0006

Does the RFQ or intended purchase order require any bid guarantee, performance bond, or payment bond? If so, please identify the applicable clause and amount.

No

Please confirm that prices must be entered separately for every line item 0001 through 4003 in

Schedule_of_Items_RFQ1838066.docx, and whether those items are fixed seasonal amounts, estimated per-event quantities, or another unit of pricing.

A bid value for each bid item for each year must be provided.

Please confirm any mandatory experience questionnaire attachments, past-performance reference format and the permitted approach for firms whose directly relevant snow-removal experience is performed through their operations team.

An experience questionnaire has been attached to this solicitation. It is NOT a mandatory deliverable, however it offers a company the opportunity to indicate their past performance/technical capabilities. If the form is not used, it is the discretion of the offeror how they wish to notate their past performance and technical capability.

Please confirm the exact work area and access points for the South Shore Estates site.

SEE map provided in the Statement of Work (SOW)

The base-year schedule lists two events per location, and each option year lists 12 events per location.

Are additional authorized events beyond the listed quantities paid separately at our quoted firm-fixed unit prices?

Once contractor has reached performed work to the limit of the contract value, work needs to stop until the contractor receives direction from the contracting officer.

Does the required afternoon return after another six inches of snowfall count as another paid event, or is it included in the initial morning occurrence?

Each snow removal effort as described in the statement of work represents a singular event regardless of whether a removal event already took place that day or during a sustained storm as long as the accumulated amount of snow reached the depth as described in the statement of work.

During a prolonged storm requiring further clearings, what defines the start and end of one paid event?

12444527Q0006

Would each additional authorized clearing constitute a separate paid occurrence, or would multiple visits during the same storm be included under one occurrence?

See previous response

What authorization or funding limits apply when actual snow removal services exceed the estimated quantities?

Please also clarify how additional services must be authorized before performance.

The contractor is not authorized to continue to work once the awarded funding amount is spent.

Is a conventional plow truck mandatory, or is equivalent equipment acceptable?

Specifically, would a CAT 906 loader equipped with an Arctic snow pusher, bucket, and snowblower attachments, supported by a Bobcat Toolcat equipped with a snowblower, satisfy the required plow and rotary snow-removal capabilities?

Selection of equipment type is the responsibility of the contractor.

Could the Government clarify:

What ice treatment services and materials are required?

NONE

Who is responsible for supplying the snowmelt materials and application equipment?

Not applicable

Are there specific approved materials or application requirements?

Not applicable

Does the gated estates site require snow removal to be completed within 24 hours of notification, or does the Government provide 24 hours' advance notice before the required service?

Contractor will have 24 hours once notified

May quoters submit separate firm-fixed unit prices for each option year?

Services are to be paid for each plow event, not for the entire season firm-fixed price.

When an option year is exercised, will the applicable option-year unit prices govern the services performed during that period?

YES

Could the Government confirm the required pedestrian-clearing scope at each location, including designated sidewalks, building entrances, and pedestrian access areas?

12444527Q0006

Are there specific clearing widths, treatment requirements, or completion priorities that should be included in our pricing?

Sidewalk clearing is not included

The Schedule of Items references RFQ1838066, while the current solicitation number is

12444527Q0006.

Could the Government confirm that the provided Schedule of Items is the correct pricing document for this acquisition?

The Schedule of Items document attached to the solicitation is the correct document, however the quantities have changed. Please see the current/revised Schedule of Items form (attached).

The Point of Contact (POC) for technical questions is Bailey Cowell at bailey.cowell@usda.gov

Limitations on subcontracting. FAR 52.219-14 is not checked in the solicitation. Please confirm whether limitations on subcontracting apply to this total small business set-aside, and if so, at what percentage.

Subcontracting is allowable.

Safety plan timing. Performance begins on or about November 15, 2026, one day after the quote deadline, and a written safety plan must be approved before work begins. Please advise when a safety plan is required.

Safety plans are required by the awardee following contract award.

mailto:bailey.cowell@usda.gov